This conference was a resounding success, with participants from diverse backgrounds and areas of expertise coming together to share knowledge and collaborate on new ideas. Attendees engaged in thought-provoking discussions on a range of topics. The conference featured engaging keynote speakers, interactive workshops, and ample opportunities for networking, allowing attendees to build meaningful connections and gain new insights into their work. Overall, the educational conference provided a valuable platform for people to come together, learn from one another, and work towards a common goal.
In September 2022, the EJP Events team found ourselves in Boise, Idaho again, this time to take part in Connect Northwest. This was our second time in Boise for business, we were also there in September 2021. We wrote a blog post about Boise event venues back then, and it still has a lot of good information. Thinking about event locations in Boise, Idaho? Here are some more event venues we discovered!
“JUMP” stands for “Jack’s Urban Meeting Place”, Jack being J. R. (Jack) Simplot, the founder of Idaho based potato processor Simplot Industries. Originally envisioned as a museum for his tractor collection after he passed away in 2008, JUMP evolved to a hybrid indoor/outdoor event space based around a park with: “an outdoor amphitheater, sweeping terraces, rooftop parks, meeting areas, play areas, and all with unique views of the city and the surrounding mountains.” (Oh yeah, there’s still vintage tractors!) JUMP will rent space for events that “create an environment for inspiring human potential”. This means it’s a perfect spot for non-profit conferences or meetings. A variety of indoor (their Pioneer Room is 3,790 sq. ft.) and outdoor (like their Loft deck) spaces can be rented. Oh yeah, they also have a giant five-foot slide! (Emee really wants to try it.)
Most people do all that they can to stay out of jail. But what if it’s a fortress-like edifice that hasn’t been an active prison in years? The Old Idaho State Penitentiary was an active reformatory for a century, but it has not seen prisoners in almost fifty years. Instead, the grounds are now a museum and can be rented for events large and small. Interior spaces can hold 50-225, while the Main Yard and Grounds can comfortably accommodate up to 1,000 people! A wedding inside a jail will not be forgotten, that’s for sure.
Housed in the former American Laundry Building built in 1910, the Linen Building is owned and operated by The Idaho Coalition Against Sexual & Domestic Violence (IDVSA). They moved into the Linen Building “with a vision to transform the commercial steam laundry building with a history of harmful, toxic working conditions for girls and women to a space that stands for what is possible when everyone is valued, safe, and can thrive.” The IDVSA has offered the Linen Building’s space at a discounted rate or free for organizations focused on social justice and/or uplifting marginalized communities, and any space rental helps a non-profit organization. The space rental includes the Main Room and Mezzanine (3,900 total sq. ft.), which can hold 328 standing or 190 seated.
We recently traveled to Boise, Idaho for a couple days of work and fun. The capital of Idaho, Boise is located in a broad dry valley about 40 miles east of the Oregon border. Boise was established as a city in 1863, but spent the next century as a small outpost in a sparsely-settled region. Since the 1960’s Boise has rapidly expanded to become a mid-sized American city of 240,000 with a full selection of amenities and things to do.
Boise Centre.Boise’s convention center is located in the heart of downtown and right next to the Grove Hotel. With 80,000 feet of space, Boise Centre bills itself as a space for “conventions, corporate meetings and trade shows to banquets and video conferencing”. Their Grand Ballroom is 24,426 square feet and can be divided into three sections, and there are 31 individual meeting rooms. Boise Centre can accommodate groups from 10 to 2,000. Catering is exclusively provided by Front & Centre.
Boise Depot: Just across the Boise River from downtown, Union Pacific built this grand train station in 1925. It last saw train service in 1997, since then it has been used as an event venue. The station’s Great Hall, where one could once wait for trains like the Pioneer and City of Portland, now can be used to host your next event. This 77 foot by 46 foot, 3,542-square-foot multi-story atrium can hold 300 people in standing configuration or 165 seated. You can also rent the exterior for weddings and informal meetings.
Capital City Event Center: If you are looking for a smaller, more intimate venue, the Capital City Event Center may be suited for you. Located in the historic Adelmann Building just two blocks from the State Capitol, Capital City has two ballrooms (each with a capacity of 110) that can be rented separately or together. Bonus: Capital City has a full service, classic mahogany and brass bar that can serve up a variety of drinks!
Egyptian Theatre. Finally, if you are looking for a historic theater as a venue, the Egyptian Theatre could fit your bill. Originally opened in 1927, the Egyptian is Boise’s remaining classic cinema palace. The ornate theater with state-of-the-art sound can hold 740.
Staying there: There are a number of centrally located hotels. The Grove Hotel is in the Boise Centre superblock and right next to the convention center. The views from the building (fifth-tallest in the city) are grand. Across from Boise Centre is Hotel 43, named such due to its location in the 43rd state on the 43rd parallel. The Modern Hotel is located in a renovated motel about a ten minute walk from the Boise Centre. All three hotels provide rental bicycles.
Getting there: Boise is about 425 miles east (by car) from Portland, making for a doable but long one-day drive. It’s a quick one-hour flight from PDX to Boise, and Boise has direct flights to most West Coast cities. From the airport it’s a ten minute drive to downtown. Amtrak no longer serves Boise, as the Seattle-Portland-Salt Lake City-Chicago Pioneer was discontinued in 1997. We hope that taking the train to Boise will become an option again.
Getting around: Boise lacks any rail transit, though a streetcar has been proposed. Valley Transit, the regional bus operator, provides service to most major destinations. (A bus trip from the airport takes about a half hour.) Boise suspended its bike share service in 2020 with no definite plans for reinstatement, but many hotels provide free loaner bikes and bikes can be rented at Idaho Mountain Touring and George’s Cycles.
It has never been easy to plan an event, but to do so during the pandemic era of COVID-19 comes with unprecedented difficulty. As of today, April 14th 2020, all 50 states of the U.S. and many parts of the world are under some form of Stay at Home order. Here in EJP Events’s home base of Portland, Oregon, we’re beginning Week 5 of social distancing and “Stay Home/Save Lives“. Travel, both locally and internationally, is severely curtailed if not outright banned. Our hearts go out to the many people affected: whether due to COVID-19-related illness, or to business and financial effects.
Most events for April, May, and June have already been rescheduled or cancelled. Event planners are taking cues from major world and regional gatherings and festivals such as the Olympics, Edinburgh Fringe Festival, Coachella, etc. which have all cancelled or postponed.
What does this mean for a couple planning a wedding, or an association planning a conference in late summer through end of 2020? First things first: please take care of yourself and your family, friends and coworkers. Do what is safe and healthy. The science tells us: COVID-19 is extremely contagious, can possibly be carried while asymptomatic for up to 14 days, and is potentially life-threatening for many. So follow your local health authority guidelines and right now: stay home and stay safe. Take care of your mental health too. The emotions around planning an event can be overwhelming enough without a global pandemic. It’s important to acknowledge the many feelings that can arise and be kind to yourself and others involved in this situation. Check out these resources from the CDC on coping.
OK, so thankfully you’re safe and healthy at home, but you have an event on the future horizon. Now what? While no one has a crystal ball, here are some thought processes we recommend as you plan what to do if your event is affected by COVID-19 and your event date approaches:
We agree with, and really love this chart made by the folks over at Filosophi Events in Vancouver BC. In general, you should have a Plan B for any event occurring in 2020; and you should set a “go/no-go” date on which you decide whether or not to invoke your Plan B. For most people, this “go/no-go” date will be about 60 days or 2 months before the event.
In order to create your Plan B, you’ll need to communicate with your venue and vendors about what options you have, find alternate dates, and find out if everyone is available on the possible alternate date. This is also a good time to review your contracts, especially any clauses about Impossibility or Force Majeure. Ideally, your contract should cover you in the event it becomes “illegal or impossible” to hold your event. There should be a way to seek relief from this impossibility (such as a reschedule) through this clause in your contract. Please contact your legal advisor or attorney for further advice on this.
Canceling outright (termination of contract) should be a last resort, as typically it will incur the most financial loss. A recent survey showed that 96% of couples are not canceling their weddings. It’s better to postpone than cancel. Should any of your event partners, whether vendor or venue, not be available for your Plan B, you’ll need to work out how to release them from their contract with you, and what, if any, financial repercussions there will be.
If your event is not a wedding, but a corporate event or conference, however, you may need to set your go/no-go date earlier than 60 days, since it’s not just the actual event itself that is affected, but your business partners’ ability to plan for and market the event as well. For example, if you aren’t able to sell trade show booths or registrations because your business partners aren’t sure if your event will even be allowed, it becomes impossible and commercially impracticable to hold your event, which may trigger a need to postpone.
Ultimately, the most important things are for you and your attendees to be safe; and for the purpose and spirit of your event to be upheld. Love is not canceled. Education is not canceled. With these things in mind, and with the positivity and teamwork of your vendor team, a solution will be found.
If you are looking for assistance with this process of what to do if your event is affected by COVID-19, please contact us. We’re currently offering complimentary phone and online consultations to assist any new and existing clients with COVID-19 questions. We are here to help.
Got some photos back from our Oregon School Counselor Association conference a couple weeks ago. So great working with this group! EJP Events helped them from beginning to end, starting with venue search, contract negotiations, sponsor and vendor solicitation and management, catering menu planning, registration, social media, event marketing (the conference sold out for the second time we have been involved!), to onsite coordination and check in. We even printed and ordered their swag items, such as t-shirts, bags, pens, and notepads.
More photos from this wonderful conference available here:
As wedding season moves indoors and gets quieter, conference and expo season surges forward! This weekend we’re happy to help Portland Retro Gaming Expo coordinate their hotel logistics as they welcome 10,000 attendees to the Oregon Convention Center to enjoy hundreds of retro arcade and console games. Did you know EJP Events is a member of American Express Global Business Travel’s Meetings Expert program? I love helping groups find the best hotel venue for their needs. We were thrilled to match PRGE up with the Crowne Plaza Portland, Doubletree Portland, Jupiter Hotel and Residence Inn Lloyd Center this year. Let me know if I can help your group!