An Indian Wedding Weekend at Roehr Park and The Foundry at Oswego Pointe

The “Boatraat” or Baraat, Groom’s arrival.
The “Lookback” Series of blog posts features weddings that happened more than a year ago. Some are repeats, some totally new to this blog! We hope you enjoy looking back with us on these wonderful weddings.

{ From the archives } This two-day Indian Wedding Weekend kicked off at the World Forestry Center in Portland. This featured a casual, combination-mehndi-and-sangeet party. They invited some of Portland’s favorite food carts, Nong’s Khao Man Gai and Pips Original, to dish out treats to their 200 guests.  Also provided was catering by India Connection and Nicholas Restaurant. Ice cream was provided by Scoop! and bartending and service by Vibrant Table. There was plenty to keep guests noshing and sipping! Mehndi was provided by Amrapali Salon, and dance party by DJ Kapil.

On Saturday everything went up a notch in formality as the crowd reconvened for a formal, traditional Hindu ceremony. This was located on the Willamette riverfront at the Roehr Park Amphitheater. The solemnities were supervised by Portland Pandit. Scovare Yachts delivered the wedding party in a spectacular “Boatraat”. Cocktail hour was held on the Foundry at Oswego Pointe‘s promenade. Finally, guests went in to the Foundry’s Great Hall for dinner and dancing.

Full Planning: EJP Events | Priest: Portland Pandit | Photography: Evrim Icoz | Videography: Hybrid Moon | Floral: Gifford’s Flowers | Cake: Market of Choice | Mandap and draping: Paradym Events | Rentals: The Party Place | Catering Support: Vibrant Table | Indian Catering: Indian Connection | AV: Focal Audio | Beauty: Event Cosmetics | Dhol drummer: Kulveer Sangha | Photobooth: Apogee

For more photos of this Indian wedding weekend, go to our gallery here.

Long Beach, Washington Peninsula Weddings and Events

Beards Hollow, Cape Disappointment

Thinking about a wedding by the sea? Consider a Long Beach Peninsula Wedding in Washington State! Located in the far southwestern corner of the state, the peninsula is across the Columbia River from Astoria. It’s about a 2 1/2 hour drive from Portland. Close enough that a weekend can be made out of it, far enough to feel like a getaway.

The exterior of the Adrift Hotel, showing the Pickled Fish restaurant in its top-floor setting. It’s a great place to view the ocean!

Adrift and Shelburne Hotels

The Adrift Hotel in the town of Long Beach is a good landing spot. Many rooms have a view of the ocean. And the view and proximity to beach are not the only selling factors here. A guest can borrow a free balloon-tire bike to cruise the beach and the Discovery Trail path that runs parallel to it. The Adrift also contains a modest spa facility as well as the Pickled Fish Restaurant. The dining room sits on the top floor of their west building, with an expansive view of the beach and the ocean. Pickled Fish offers a variety of locally-sourced Pacific Northwest starters and entrées. But our favorite are their New Haven-style pizzas –thin crusts with just the right amount of char.

Event space at Adrift, from their website.

Because they have both an indoor and outdoor gathering space that can fit about 100 people, The Adrift Hotel would be a great spot for a small beach wedding! Pickled Fish would cater, a delicious choice. And best of all, it’s less than five minutes to walk to the beach. The “sister” hotel to Adrift, the Shelburne Hotel, can also host weddings. The late-Victorian era Shelburne was built in 1896, making it the longest continually operating hotel in Washington State.

Sou’wester Lodge

The Sou’wester Lodge is a lodging facility featuring a mix of cabins, vintage travel trailers (like Airstream) and campsites. They are located in Seaview, a community between Long Beach and Ilwaco. The Sou’wester can lodge 70 to 100 people, and accommodate 250 guests for a ceremony. It’s a good spot for a unique wedding! Plus, They offer extras, like a wellness package and a beach bonfire package.

Cape Disappointment State Park

Cape Disappointment State Park, a state park located south of Long Beach, is a great destination in itself. Located on a peninsula where the Columbia River meets the Pacific, the park features beaches, hiking trails through coastal rainforests, and a wide variety of camping options, including yurts and cabins. The North Head Lighthouse* and surrounding grounds are available for wedding ceremonies only. You must hold receptions elsewhere. The North Head Lighthouse Keepers’ Residence is available nearby for honeymoon or other overnight rental.

Keepers Residence at North Head Lighthouse
Oysterville Church
Oysterville School

Oysterville on the Peninsula’s North End

We also want to give a quick mention to the picture-perfect village of Oysterville, located on the north end of the peninsula. Founded in the nineteenth century when this area was dominated by (what else!) oyster fishing, Oysterville consists of a couple dozen Victorian houses on the edge of Willapa Bay. There is one cute (but small) venue available if you want something different for a wedding: The Oysterville Church. This historic church, can hold around 100 people. The nearby Oysterville School can be used for the reception. There are no lodging options in Oysterville itself, however there are in the community of Ocean Shores, just a ten-minute drive away. (The city of Long Beach is about a half-hour drive from Oysterville.)

The Long Beach Peninsula is filled with nice vistas, abundant nature, good food, and a great beach. Maybe you’ll consider a Long Beach Peninsula Wedding or holding your small meeting or conference there?

Bonfire on the beach.

*The other lighthouse at the park, simply named “Cape Disappointment Lighthouse”, does not allow weddings.

Wedding venues in The Dalles, Oregon

Image ID: Photo of the front facade of the Balch Hotel, one of many wedding venues in The Dalles, Oregon.
One of many wedding venues in The Dalles, Oregon: Balch Hotel, Dufur Oregon. From their website.

The west side of the Cascade Mountains is lush and wet, giving Oregon our reputation as a damp place. But east of the Cascades? The high mountains cause a rain shadow, leaving the area drier and sunnier.  How much drier? The Dalles, 60 miles east of Portland, only receives 15 inches (40 cm) of rain a year. Compare that to Portland’s 35 inches (90 cm)!

The area around The Dalles (Wasco County in Oregon, Klickitat County in Washington) is in the heart of the “dry side”. The dry rolling landscape with mountains as a backdrop makes a good setting for a wedding (or event retreat), especially an outdoor one! Plus, you’ll have a greater chance of a rain-free wedding on any given date. (Though it will most likely be windier!)

Things to do around The Dalles

The area has a number of attractions that make having a wedding there more attractive. Rowena Crest is the east-most spectacular viewpoint on the Historic Columbia River Highway, featuring a set of photogenic hairpin turns. The Maryhill Museum a former estate built overlooking the river, is now a museum featuring more than 80 works by Auguste Rodin. Maryhill Stonehenge is a full scale replica of the British original, built as a memorial to World War I veterans. And the region is filled with wineries, though the craft beer scene is starting to expand with breweries like Freebridge. (Try the pizza if you go!)

Wedding venues around The Dalles

  • Sunshine Mill in The Dalles. This 100 year old mill building in downtown The Dalles is home to Quenett and Capa di Vino wines. Weddings take place in the foundation of the old mill.
  • Balch Hotel in Dufur. Billing itself as the “Sunniest Wedding Location in the Gorge”, the Balch is a good safe bet if you want an outdoor wedding not afflicted with sprinkles. Plus, there’s 20 guest rooms on site that exude an early 20th Century vibe.
  • Imperial River Lodge in Maupin. Located right on the Deschutes River (a popular rafting spot), the lodge provides 25 guest rooms and the options of indoor or outdoor wedding venues.
  • Maryhill Museum. Want a wedding with a stunning backdrop of mountains and the Columbia Gorge? The grounds at Maryhill are perfect for that!

Looking for a wedding or event venue that is near Portland but has a different flavor than the Willamette Valley? Then consider a wedding in The Dalles, Oregon. Feel free to contact us if you would like assistance!

Group Travel – Plan Now for Future Events

COVID may have drastically changed the way we do group travel, but our needs for new experiences and gathering remain. As we slowly return to travel and events, it’s more important than ever to know where you can gather safely.

With safety as the number one priority, we’re highlighting this list of three amazing destinations for you and your colleagues to visit later in 2021 or 2022. Bend, Oregon; Park City, Utah; and Palm Springs, California. And no need to roam too far – all of these locations are less than a 3 hour drive or flight from Portland, Oregon.

Please note: Stay up to date on the latest public health guidance in Oregon by reviewing Guidance from Oregon Health Authority found at this website. At the time of this writing, only outdoor events of up to 50 guests are allowed in this area. For more detailed guidance on weddings, our colleague Elisabeth Kramer has written a helpful article, found here. State-to-state meetings guidance can vary. Consult with the local and state health authorities for what is permitted. At the time of this writing, a 14-day quarantine is required for persons traveling or returning to Oregon from out of state.

Need to Host a Meeting? – Try Bend, Oregon

If you’re looking to shake things up a bit and get out of town, Bend is an excellent choice, highlighting adventure without being too far off the beaten path. Bend not only offers unparalleled views and outdoor activities, but it also boasts many options for your next meeting.

The Oxford Hotel

  • A view of Oxford Hotel's street sign facade in Bend, Oregon
  • Photo of a bed and pillows in Oxford Hotel, Bend, Oregon
  • Photo of meeting room with screen at the front
  • Photo of the Oxford's door panel

This four diamond, eco-chic hotel is the perfect place to bring the team! With its downtown location everyone can walk to Bend’s many attractions and shops.

It even includes over 2,400 square feet of meeting space – so you can spread out while still getting work done.

Safety Policies

Mount Bachelor Village Resort

  • Vista view of Mt Bachelor Village Resort showing snow-capped mountains in the distance
  • Exterior view of resort building
  • Interior view of hotel room showing Central Oregon views

If you’re looking to have your next meeting nestled in the forest, the Mount Bachelor Village Resort is for you! Once the meetings are over, there are numerous outdoor activities available and downtown Bend is only a short walk away.

Their dedicated Events Center offers more than 5,000 square feet for indoor and outdoor meetings.

Take a virtual tour of the Event Center to get a feel for the space.

Need to Collaborate? – Try Park City, Utah

Let’s face it – it can be difficult to move ideas forward without in-person collaboration.

Getting out of your normal space can help spark creativity and get the team excited again. Park City is perfect for social distancing – together! There are so many options for outdoor activities, from zip lining to horseback riding to fly fishing. You’ll almost forget you’re there to work.

St. Regis

  • Aerial view of Park City Resorts with snowy mountains in background
  • A bedroom view at St. Regis Hotel Park City
  • Photo of boardroom meeting setup
  • Photo of boardroom meeting setup
  • Photo of meeting room setup
  • Outdoor photo of round tables with floral centerpieces

Tune in to nature at St. Regis: This resort offers unmatched luxury in the picturesque Wasatch Mountains. Utilize their private ski valet for convenient ski-in/ski-out access or take in the beauty during a breathtaking hike.

With over 16,000 square feet of event space and 11 different venues, there’s something for everyone.

Montage Deer Valley

  • View of hotel lobby at Montage Deer Valley
  • View of hotel bedroom
  • View of meeting boardroom
  • View of indoor bowling alley
  • View of small group meeting area

This elegant mountain lodge is the ideal setting for your next team meeting! It also offers unrivaled ski in/ski out access and many other year-round activities.

With over 60,000 square feet of indoor and outdoor space available the sky is the limit for your next meeting. Once it’s safe to do so, try renting out their private bowling alley for a bit of fun for you and your team.

Group Travel at Deer Valley Ski Resort

  • A group of skiers smiling at Deer Valley Resort - Group Travel
  • View of meeting room boardroom
  • Evening view of Deer Valley Resort exterior

This Ski Resort offers more than just the ability to hit the snowy slopes! It also hosts a number of event spaces large and small. Try getting the team together to tackle business in the morning and follow that with an afternoon in the snow – there are options for all skill levels and interests.

Need to Build Relationships? – Try Palm Springs, California

Everyone needs a break, and Palm Springs is the perfect place for a getaway that still involves connecting over business.

Whisk the team away to sunny Palm Springs to recuperate while strengthening bonds. In a less than a 3 hour flight, you’ll be gathering under the desert sky and palm trees.

The Ace Hotel + Swim Club

  • Aerial view of Ace Hotel Resort Palm Springs - Group Travel
  • View of an Ace Hotel bedroom suite
  • Aerial view of Ace Hotel Resort swimming pool
  • View of Clubhouse event space
  • View of outdoor meeting space

With private outdoor fireplaces, a spa, and a private pool for events – your group travel event can stay safe and distanced while having fun! And if you do end up leaving the property, it’s only a short walk to downtown.

The private event space offers over 3,000 square feet for flexible indoor and outdoor meetings and events.

360 Tour of Event Spaces

Safety Policies for Group Travel

Avalon Hotel + Bungalows

This beautiful historic property will make it so you never want to go home! With luxurious guest rooms, three pools, a spa and 4-acres of manicured gardens there is plenty of space to relax and recharge safely.

When you’re ready to hold group travel again, there are plenty of indoor and outdoor options available. From courtyards to cabanas, there are lots of fun locations on site to host your meetings and events.

Health + Safety Policies

Don’t Wait!

Many groups are now re-scheduling their 2020 postponed travel and events. This means that for some 2021 dates, there will be double the demand. Most locations offer a very flexible cancellation policy, so why not start your sourcing now, before the pressure is on. You can fill out this form for a free venue sourcing consultation with EJP Events.

Katherine O’Brien is Lead Events Coordinator at EJP Events, and also the brains behind food blog What’s On Kate’s Plate.

Virtual and Hybrid Event Showcase at Skyrise

a hybrid event attendee listens to a sommelier from a distant tableA virtual and hybrid event attendee listens to a wine sommelier explain wine pairings at a small hybrid event. Additional attendees view remotely and are connected to the event on a big screen. Photo: Tom Cook Photo

 

Virtual and hybrid events have been on the upswing since the 2008 recession, but 2020 pushed them to the forefront. As EJP Events fielded many requests to move events online this year, we employed our existing knowledge and pulled in technical production teams, as well as software platforms like Whova, Eventsquid, and vFairs, in order to create compelling virtual and hybrid event offerings.

a table set for a virtual wine dinnerThis table is set for a virtual at home wine experience, complete with charcuterie box, bottles of wine, notebook, and the computer with which to participate in the event.

 

The challenge, however, was how to relay our vision to new clients. As much as we love to dial in every detail and think critically about the attendee experience (have you ever thought how many physical items an attendee will need to gather in order to be on camera at a virtual wine dinner? We have!), it’s hard to convey that to someone who has never done this before. And it’s not like we could go into our existing clients’ living rooms and take photos of them attending our events during a pandemic, let alone the privacy issues!

 

video camera recording a hybrid event
Livestreaming and video-recording of events has become de rigeur due to the pandemic-created virtual and hybrid event requirements starting in 2020. Photo: Tom Cook

So we put on our creative agency hats, and put together a content shoot (or styled shoot as it’s known in the weddings world). Emee and Katherine spent many hours in the fall brainstorming over Zoom, which best practices would make a virtual event shine; as well as what needs to be done to make your small hybrid event not only fun and memorable, but over-the-top in safety. We even experienced the now-common pandemic phenomenon of having everything scheduled and ready to go for our shoot event, only to have Multnomah County go into a four-week freeze and have to re-schedule the entire event and all its vendors.

We’re happy to note that because of this team and their experience and professionalism, it reinforced our faith in the event process and things went off without a hitch. (Unless you count that Emee forgot her on-camera outfit and had to send someone back for that.) And we now have this wonderful content to share with you, that I hope tells the story of how EJP Events would envision a safe, engaging, delightful, and productive virtual or hybrid event where everything is dialed in, from the food and drink, to the individual sanitized microphones on each attendee. Check it out in the gallery below. Our main ideas are:

  • Tell people what to do. Pre-COVID, people didn’t need a lot of instruction at a networking event or a happy hour. During COVID, however, structure and format is needed. Open networking leads to too-close gathering. Offer each attendee their own seat, table, or area and provide a program of activities. 
  • Speaking of program, make sure to explain the program to everyone through multiple channels: Pre-event communications, on-site signage and directionals, live staff offering directions and guidance, and audible instructions through the use of announcements.
  • If people are attending remotely as well as in-person (a “hybrid event”), ensure that the home viewer is not left out of the action by creating an online, digital broadcast that is just as interesting as the in-person experience. Make sure audio is good, not just of the speaker but of the in-person attendees, to give home viewers the feeling of “being there”. Offer opportunities for the home viewer to be “seen” at the in-person event and interact with the in-person guests. It’s a two-way street!

There are so many more details I could share, so I hope you’ll follow up with us if you have questions. For those of you who believe we’ll be back to normal and there’s no reason to keep perfecting virtual and hybrid events, here are a few headlines and quotes from news around the world:

Virtual Events, Other “COVID Trends” Likely to Continue to Mid-2021, Meetings and Events Director Says

Health expert predicts concerts, sporting events won’t return until ‘fall 2021 at the earliest“;

“Once my family and I are vaccinated, I would change behaviors, except I can’t imagine being in a crowd or attending any crowded events until at least 80 percent of the population is vaccinated.”Julie Bettinger, associate professor, University of British Columbia

David Nash, M.D., who serves as dean emeritus at Jefferson College of Population Health, anticipates that large in-person events could return with enhanced safety measures “deep into 2021 — the last quarter.”

Location: Skyrise / Remote.ly
Catering: Charcuterie Me
Photography: Tom Cook Photo
Planning: EJP Events
Florist: Mix Mod
Dessert: Missionary Chocolates
Rentals: The Party Place
Wine: Domaine Roy + fils
Signage: The Fresh Hues
Plates: Dtocs
Stylist: What’s On Kate’s Plate

The 2021 EJP Events Corporate, Event, and Weddings Gifting Guide

corporate hybrid and virtual eventsTom Cook Photo – Katherine O’Brien of EJP Events demonstrates the physically-distanced method of passing out conference swag at a small hybrid event with 4 people in attendance at Skyrise. Signage and props by The Fresh Hues; Floral MixMod; Rentals The Party Place

While the Christmas personal shopping rush is winding down, the winter/spring 2021 conference and gala season is just heating up. Hundreds of fundraisers, seminars, symposiums, annual conferences, and board meetings are held between January and June every year. Most of these in 2021 will still be virtual due to COVID-19 still rampant in our communities. A conference or business gift brings tactile experience into the virtual and hybrid event world, making it interactive, engaging, and more likely to be remembered.

We love to give and get gifts – who doesn’t? This year is markedly different as many of us have been isolated from colleagues and friends; and we haven’t been attending meetings and events to keep us connected in our business relationships. Even though we’re heartened by news of a vaccine, it will be months before it’s widely available enough to change what’s happening with hybrid and virtual events.

I produced this corporate event gifting guide to make it easier for you to find the local Portland businesses creating unique gifts for corporate and social events. I hope it helps you support small businesses (especially those that are BIPOC-owned), and helps you reach out to your friends, clients, and colleagues with a little something to spread cheer and let them know you’ve been thinking about them. Whether it’s conference swag, a personal touch for a nonprofit gala, or a wedding party favor, there are so many reasons to celebrate in 2021 with a token of appreciation and affection.

Download the 2021 Gifting Guide here, or view it as a website.

corporate event gifting guide

Why It’s More Important Than Ever Before to Buy from Local and BIPOC-Owned Businesses.

The upswell of the Black Lives Matter movement has created a conversation around supporting Black owned businesses. Some of my non-Black colleagues seem confused by this. “Isn’t this reverse racism? I’m not racist, I don’t see color!” is a common trope heard during times like this.

A tall Black woman makeup artist applies lip color to a Black mother of the bride.
Photo: Craig Strong

While an event planning blog is not the best platform to address how those types of statements actually promote white supremacy*, one thing I am qualified to address is how to make your event better. One way to do this is to make your event or wedding a force for good. Here’s my opinion on how buying more often from BIPOC- (Black, Indigenous, People of Color) and locally-owned businesses can do this, starting by contrasting with the following examples of common practices among large, global corporations:

  1. Starbucks forbidding employees to wear any clothing or jewelry supporting Black Lives Matter (later rescinded)
  2. Cambodian worker who makes Kate Spade and Michael Kors handbags was jailed for speaking up about coronavirus fears on Facebook.
  3. Racial profiling at Anthropologie stores (Sister co of wedding dress boutique BHLDN and owned by Urban Outfitters) In addition, Urban Outfitters has a long problematic history of stealing from independent artists, and for its own designs being shockingly offensive to pretty much anyone.
  4. Corporations profit from prison labor; meanwhile, Black and POC are convicted and incarcerated disproportionately to the population as a whole.

Yikes, right? While not every corporation may be guilty of these types of wrongdoings, it’s more common than not. By choosing a local and/or BIPOC-owned event business, you lessen the risk of sending your hard-earned event dollars to organizations that perpetuate racism, profit from prison labor, deplete the environment, and steal intellectual and artistic property.

In addition, when you avoid mass-produced event and wedding items, you’re more likely to:

  • integrate artisanship and hand-crafted know-how into your event
  • avoid cookie-cutter designs and boring flavors
  • reduce your carbon footprint by avoiding overseas shipping.

If you’re looking for even more reasons to Buy Black this year, check out this article from Green America: 6 Reasons to Buy from Black-Owned Businesses.

It’s important to reduce negative impacts of consumption, both environmental and social. This extends to events. Most of us know that in this big, big world of 7 billion people, we won’t solve every problem in a few months. I myself am just beginning a long process of educating myself, divesting from old processes, and doing my small part. I present this idea of normalizing buying local, and buying BIPOC, as often as you can, and especially with large purchases such as wedding- and event-related costs, as one way to raise awareness, reduce your risk of harm, and make your event better.

* I recommend Alishia McCullough’s 7 Circles of Whiteness article, which is much better at explaining this phenomenon.

For Love and Llamas: Stephanie and Nyles’s joyous Lewis and Clark Estate Gardens wedding

We were overjoyed to see our client, Stephanie, post recently to her blog about their amazing wedding (with llamas!) at Lewis and Clark Estate Gardens, one of our preferred venues.

A wedding with llamas. Photo: Sweetlife Photography

At this time of year, we see a lot of photographers posting about work we’ve collaborated on, but it’s not often that a client blogs their perspective in so much detail, so we had to share!

long tables underneath a wedding tent wedding marquee
Photo: Sweetlife Photography

Head on over to Stephanie’s blog to read about the wedding ceremony and reception. You can even view the wedding video by GoodCo Studios, here.

Some of our favorite quotes? “When we originally started planning the only things I knew I wanted was for it to be outdoors, have long barn tables, ice cream for dessert and llamas! In the end, it turned out so beautiful and perfect. I wouldn’t have changed a thing.”

happy dancing bride wearing a lei of flowers
The happy feeling when everything is perfectly planned at your wedding. Photo: Sweetlife Photography.

And, “Our DJ Bryce had nothing but bangerz on the dance floor. There was seriously so much love and laughter. I would do anything to relive this day all over again. It was perfect!”

Thank you, Stephanie and Nyles, for letting us be part of your special day, and for sharing your story.

Vendor thank yous:

If you enjoyed this post you might also like:

Lewis and Clark College Estate Garden Wedding

Flanagan Memorial Chapel Wedding and Smith Hall Reception at Lewis and Clark College

 

Revisiting: Tacoma event venues

Stadium High School, Tacoma

We visited Tacoma, Washington in fall of 2018 and afterwards reported on various event venues in the City of Destiny. We passed through the city again earlier this fall and checked out some more unique event spaces. Here are three more Tacoma event venues to check out!

Courthouse Square.

This former federal courthouse in the heart of downtown has a lot going on. There are local businesses, a couple restaurants, office space (both standard and co-working), and a United States Post Office located in this historic structure. There are also three different event spaces: A 2,000 square foot Ballroom (formerly a courtroom), the Gallery, a former post office warehouse room that can accommodate 90-120 attendees, and Suite 430, the former judge’s chambers that can accommodate 20-50 attendees.

Historic 1625 Tacoma Place.

Formerly a truck and car dealership showroom built in the 1940’s, this Tacoma event venue features a total of 6,000 square feet of space. They offer catering via five preferred caterers.

Tacoma Union Station.

Built in 1911, Tacoma Union Station served the city as a train station until 1984. (The current rail stations are about a mile east of here.) Since 1992, this Beaux-Arts beauty has served as a United States Courthouse. Now, the Grand Rotunda is currently available for rental as a Tacoma event venue. This three-floor cavernous space can hold up to 800 in a seated reception, and you can use the caterer of your choice. Plus, the Rotunda is decorated with glass art by famed local artist Dale Chihuly.

Tacoma Union Station

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Many of these Tacoma event venues are easily accessible via Tacoma Link! This is a light rail train that currently runs 1.6 miles from Tacoma Dome Station (Sounder commuter rail and soon Amtrak) to the Theater District on the north side of downtown. The trains run about every 12-24 minutes, and are free. In 2022, the line will be extended an additional 2.4 miles to the Stadium District and Hilltop neighborhood.

Hope this gives you some ideas for a unique event venue in Tacoma!

Outdoor patio venues for rehearsal dinners and special events

Xport Bar and Lounge, from their website.

It’s winter here in Portland: short, damp days are the norm. But before we know it, summer will be here in full force. There’s nothing more glorious than a nice summer day in the Northwest. Everyone wants to spend time outside, so they head to one of our fine restaurants that have outdoor patio venues.

Are you thinking about having a special event or perhaps a rehearsal dinner using an outdoor patio venue? The time to plan that event is now. Once folks start shedding layers and ditching umbrellas, you can be sure that these special outdoor patio event spaces are already booked up.

Here’s a selection of outdoor patio venues for rehearsal dinners and special events in Portland, Oregon. All of them are unique; many feature great views of the city.

Departure

The view from the west patio of Departure Lounge is dramatic! ©Evrim Icoz Photography

This restaurant sits atop the historic Meier and Frank building next to the Pioneer Courthouse. Meier and Frank was THE Portland downtown department store, but is no longer with us. Much of the old building is taken up by The Nines Hotel. Departure features pan-Asian food and its outdoor patio features one of the most impressive views of the city!

Xport Bar and Lounge

The Xport is another downtown rooftop venue. Located above The Porter Hotel, XPort offers eclectic New American cuisine. The patio features sweeping views of the West Hills and the Cascade Mountains.

The Hairy Lobster

Located in the Pearl District, this seafood restaurant has a patio that is directly across from Jamison Square Park. This shaded outdoor patio can accommodate parties from 70-110 people.

Revolution Hall

Revolution Hall.

This Southeast venue consists of the former Washington High School, a public school that served Portland from 1924 to 1981 and counted Linus Pauling as a student. It now hosts Revolution Hall, one of the city’s premier music venues, plus restaurants (including Martha’s), bars, and private event spaces. The Roof Deck Bar is an outdoor patio venue available for private events from mid-June to mid-September.

Shine Distillery

Shine Distillery’s Patio.

This new distillery is located on vibrant North Williams Avenue. Besides spirits, you’ll find a restaurant and a small patio overlooking the neighborhood. Williams Avenue really comes to life during the summer months, manifested in the scores of cyclists you’ll see bounding up the bike lane!

*****

Hope this list gives you some ideas for outdoor patio venues for rehearsal dinners and special events in Portland, Oregon. And again, we urge you to make your reservations early, and to call us if you need some help planning your event.

Tips and Tricks to Attending Portland Wedding Shows (or any wedding show!)

It’s Portland wedding show season, and I thought I’d share a few tips on how to get the most of your wedding show experience, and how to avoid “wedding show overload.”

Portland Wedding Show and Bridal Show Attendees and Bridal Show Shoppers
Photo: Fritz Liedtke

What’s Happening?

We put together a list of the upcoming Portland wedding shows, just for you! If you’re planning a Tacoma, Seattle, or Skagit Valley wedding; or in any other location, email us for specific information for your area or destination wedding.

Portland Bridal Show | Oregon Convention Center | January 18-19, 2020

Portland Venue Crawl | starts at Rossi Farms and visits 8 total venues | February 1, 2020

Marry Me! Wedding Night Market | Redd East | April 1, 2020

Portland Bridal & Wedding Convention | Portland Expo Center | May 17, 2020

Portland Wedding Showcase | Oregon Convention Center | November 14, 2020

Gear Up!

First things first, make sure to have a good breakfast or lunch before attending the show if it doesn’t have a food function offered. Many times samples of cake or champagne are offered, and all that sugar and alcohol can wreak havoc on an empty stomach.

Bring a water bottle so you stay hydrated while you’re walking around. Air-conditioned, recycled convention center air can dry you out and leave you feeling fatigued.

Finally, make sure to wear comfortable shoes since you might be doing lots of walking or standing.

Be Prepared:

Use your show time efficiently! Make a few sheets of labels with your name, address, email, and wedding date if you want to avoid standing in lines to enter drawings or raffles. At the same time, remember that if you provide personal information, you’ll probably receive mail and email from those vendors. If you provide a wedding date , most vendors will stop contacting you once your date has passed. Or, you can also create a separate email just for wedding-related business, so your personal email doesn’t get clogged up with vendor requests.

Understand the show timeline. Is there a seated food function, or seminars to sign up for? What time should you arrive in order to get a seat for the fashion show? Make sure you take a look at the program offerings; that way you get the most out of your admission fee. Some Portland wedding shows, such as The Portland Venue Crawl,  have scheduled bus or shuttle tours of venues, so you’ll want to make sure you understand what time you should be at the pick-up point so you don’t miss out on a tour.

Make a list of items you still need from your wedding checklist, and target those booths first. Otherwise you could spend precious time wandering the aisles and getting distracted! Also, bring notes or pictures to help your planning along — for example, if you’re looking for jewelry and accessories, bring a picture or swatch of your attire.

If you plan on hitting the gown or attire sales at a Portland wedding show, avoid wearing makeup, as products are bound to smear. You can always stop by one of the beauty vendors for a touch-up once you’re done shopping!

Finally, Enjoy Yourself!

You’ll probably receive lots of brochures and business cards. Try to sort through them as you go through the show, otherwise you could wind up with a heavy bag that just gets recycled.

In the end, be sure to have fun and enjoy yourself! Don’t be overwhelmed by the choices; in the end you’ll be sure to find some great ideas and with the help of your family, friends, and planning team, put together a winning team for your wedding day.

A version of this blog post originally appeared on November 13, 2013.

Venues that Allow Outside Catering { Roundup Update }

couple marrying at an outdoor pavilion Portland Wedding Planning
Matt and Diana wedding at Horning’s Hideout, 2018. Photo courtesy Anthony Gauna Photography

For many couples, the food is THE most important part of the wedding celebration, so they will only consider venues that allow outside catering. I often hear from them: “The food HAS to be good”…”We like the Portland food scene and want to integrate it into our wedding”…”We want to give our guests a taste of Portland and the Pacific Northwest”. Often, they already have a caterer in mind when they start their venue search, and are challenged when they keep running into venues that have strict exclusive lists.

That got me to thinking. What Portland wedding and event venues allow unrestricted outside catering? Here are just a few as of January 2020. Keep in mind that policies do change, so check with the venue first before making any plans or appointments. Know any others? Let us know by sharing in the comments below!

Horning’s Hideout is a great outdoor venue in North Plains, Oregon, only about 45 minutes from downtown Portland. The venue features covered pavilions, a relaxed vibe, and the ability to use any caterer you like.

Read more…

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Unique event destinations in Seattle

We recently visited our sister city to the north, Seattle. The Emerald City is brimming with standard venues for meetings and weddings. But what if you want something a bit more creative, a bit more unique? Here are a few ideas for unique event destinations in Seattle!

The Steamer Virginia V. 

This steamship is the last operational example of a Puget Sound Mosquito Fleet steamer. The Virginia V once plied the waters between Seattle and Tacoma. Now it is docked on the shore of Lake Union, where it acts as a living museum. Not just a curiosity, The Virginia V is an active venue, available for weddings, holiday parties, office events, birthdays, anniversaries, and more! Imagine, having a meeting or a wedding while on the water.

Fremont Foundry.

This location in Seattle’s original “funky” neighborhood was once an artist space. (The famous Jimi Hendrix and infamous Lenin statues were sculpted or constructed here!) The Fremont Foundry features 11,000 square feet of indoor and outdoor space across two floors, plus a sky-lit atrium with a 20-ft ceiling! Weddings, private parties, corporate events…the Foundry does a bit of everything.

Fremont Foundry, from their website.

Smith Tower.

Seattle’s first skyscraper, and holder of the Tallest Building West of the Mississippi from its opening in 1914 until 1931, this 38 story, 484 ft neoclassical tower rises above Pioneer Square. This historic building hosts two event spaces: The Observatory, a speakeasy style lounge at the 35th floor that can hold up to 80. (This bar is usually open to the general public, and features an outdoor viewing deck.) Located on the 21st floor, the Lookout features indoor and outdoor space that can also hold up to 80. Smith Tower provides catering service for both venues.

Hopefully this gives you some good ideas for unique event destinations in Seattle. This post is just the tip of the iceberg! And if you are looking for some off season wedding locations in the Seattle area, be sure to check out our blog post here.

Revisiting: Skagit Valley Wedding

large barn with old car in front
Tulip Valley Winery, just outside of Mount Vernon, Washington

Have you considered a Skagit Valley wedding? Located about halfway between Vancouver BC and Seattle, the lowlands of the Skagit River Valley feature acres upon acres of farmlands. Many things are grown here, though the valley is mostly known for tulips, culminating in an annual festival held every April. Besides bulbs, the Skagit Valley has abundant water. The Skagit River runs right through it, and Puget Sound is nearby. And don’t forget about picture perfect views of the nearby mountains. A beautiful backdrop no matter which way you look! Plus, the valley is on the way to the San Juan Islands, a destination for fun and weddings.

While primarily rural, urban services can be found in Mount Vernon (the largest town), Burlington, and Sedro-Wooley. Plus, there’s charming small towns like Bow, Edison, Conway, and La Conner. Good food can be found in the towns, and there are several breweries like La Conner Brewing, Bastion Brewing, Skagit River Brewing, North Sound Brewing, and 192 Brewing. Services like photography, videography, and wedding planning can come from the area or from the Portland or Seattle metros, as it’s common in the Pacific Northwest for wedding professionals to travel to destination weddings. This means it should be easy for you to find all the services you need for your Skagit Valley wedding or event.

gazebo in garden under large willow tree
The gazebo at Grand Willow Inn, Mount Vernon

Therefore it’s no surprise that the Skagit Valley is a good destination for a wedding. There are ample opportunities for weddings on farms.

Here are some ideas for a Skagit Valley wedding location:

If you live in the Northwest, getting to the Skagit Valley is easy. It’s about a hour drive via I-5 from Seattle, two (depending on border crossing) from Vancouver, BC, and four from Portland. Better yet, leave the driving to Amtrak! The Cascades service stops in downtown Mt. Vernon. It offers two daily round trips from Seattle and Vancouver BC and one daily round trip from Portland. (You can also use Amtrak to connect to SeaTac International Airport via Link Light Rail. This will bring you from the airport terminal to King Street Station in Seattle.)

barn with chairs in front, set up for a wedding
Saltbox Barn on Fir Island, from their website.

So if you are thinking of a nice unique wedding that features lovely farms and stunning backdrops, consider a Skagit Valley wedding!

Destination: Astoria, Oregon.

Astoria, Oregon is about a two hour drive from Portland. Located near the mouth of the Columbia River just a few miles inland from the Pacific Ocean, Astoria has a lot of charm and history as it is the first American settlement on the West Coast. Portland folks love going out to Astoria for a day or three, so it’s not hard to convince folks to come out here for an event.

One good event spot is the Hotel Elliott, located downtown. Besides being a great place to stay, the hotel has a 950 square foot conference room. This room is great for small weddings, birthdays, family reunions and other celebrations. It can accommodate up to 75 guests in a theater setting, 75 for receptions, 42 in a banquet set-up and 40 in classroom style.

interior of conference room, Hotel Elliott, Astoria Oregon
Hotel Elliott’s Conference Room, from their website.

Interior of the Commodore Hotel, from their website.

Another good place to stay in Astoria is the lovely Commodore Hotel, an old hostelry that has been converted in the last decade to a boutique hotel. The prices are reasonable, and most importantly, it’s in the heart of downtown. While Astoria is no big city (population 10,000), it does stretch for a few miles west-east along the river. So getting something central would mean being able to just walk to the various attractions quickly and easily. (This is a good thing to think about if you are planning an event here.)

Astoria has a number of good breweries. Buoy Brewing is right on the river. Buoy is also a great spot to have an event. The Taproom can accommodate up to 50 for seated dining, and up to 80 reception style. Plus, you’ll have some great food and beer on hand! (Please note that they do not rent out the space in the summer months.)

{ Photo of Buoy’s event space }

There is also Fort George Brewing, known for their delicious pizza and tasty beer. Fort George consists of three spaces: the main tap room, the pizza restaurant upstairs, and the Lovell Showroom next door. The Lovell hosts private parties and the like, so it’s a good space for your meeting or other event!

The Ruins at the Astor is located in the former Astor Hotel, a former hotel built in 1922. The nine story tower is still the most prominent building in downtown, so you can’t miss it! he Ruins can accommodate up to 200 guests seated, and 400 standing.

The Ruins at the Astor, from their website.

The Loft at the Red Building is perched on the Columbia River just west of the Astoria Bridge, affording great views. This former cannery offers a large space for weddings and events.

Interior of The Loft at the Red Building, from their website.

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There’s some other nifty non-event places to check out if you are in town, like the excellent Columbia River Maritime Museum and along the waterfront. And a good spot for breakfast is Street 14 Cafe (located adjacent to the lobby at the Commodore).

If you are looking for a venue for a destination wedding or small meeting, consider Astoria.

Destination: Bend, Oregon for Events and Weddings

Smith Rock - Central Oregon Events
Smith Rock

We recently took a trip to Bend, the outdoors-loving metropolis of Central Oregon. Bend is part of a class of Western Mountain Towns like Park City or Telluride, where urbanites go to get away or move permanently so they can mountain bike, ski, or just be “away” all the time. In Central Oregon, it’s drier, sunnier, and colder than Portland in the winter, so many people come to enjoy the sun and/or winter activities.

Over the few days we were in Bend, we came across several spots that would be good for hosting an event. If you’re having a smaller event, Bend is chock-a-block with brewpubs. Cascade Lakes features a second floor that’s good for parties. Deschutes Brewery has spaces at both their locations: The Mountain Room at their larger brewing facility and the upstairs Tap Room at their classic downtown pub. Worthy Brewing’s eastside location features several room options, plus an actual observatory with 16 inch reflecting telescope for stargazing!

The Tap Room at Deschutes’ Bond Street location

The Tap Room at Deschutes’ Bond Street location

As for weddings, there are many good outdoor event venues in Bend and the surrounding area. Black Butte Ranch offers stunning surroundings, full services, and discounts for winter weddings. Elk Lake Resort offers glamping and deluxe cabins as lodging options. Faith, Hope, and Charity Vineyards offers an event center with a mountainscape backdrop of Mt. Bachelor, Broken Top, and The Three Sisters.

Outdoor wedding space at Faith, Hope, and Charity Vineyards

This is just a small selection of options. Hopefully this information gives you some inspiration when it comes to having an event in Central Oregon!