Best Portland Wedding Planners – Featured on Katy Weaver Photography

We were recently featured on the popular Portland wedding photography blog by Katy Weaver in an article entitled “Best Portland Wedding Planners”. We were really flattered to be included; thanks so much, Katy! I’m reprinting my portion of the interview below, because it was so fun to answer these questions. I hope you find this background about our wedding planning services useful! And, included here are a few photos of some the fun weddings we’ve had the pleasure of working on with Katy.

Photo: Katy Weaver Photography

What makes EJP Events unique?

Our team approach with 3 planners on staff (employees not contractors); over 45 years of combined event and hospitality experience in the business; and a “heart and head” approach that speaks to both the data side and the emotional side of weddings helps everyone in your weddings mix feel included, comfortable, and secure that you’re making educated decisions.

Why should couples hire a wedding planner?

Simply because: it’s a lot of legwork that you do not have time to do. Of course you could create your own wedding design brief; write a wedding budget; and research the best vendor choices to fit that design and criteria. (This is just the first part of planning!) However. If you’ve never done this before, it’s a huge learning curve to figure out all the industry terms, conventions, and insider knowledge to get all your planning systems up and running. Why not work with a planner who has already created and tested and used successful systems over and over and over; that way you can focus on the fun things like picking colors, decor, and clothing — rather on trying to figure out in what order you should do your huge wedding planning to-do list.

What advice do you have for couples choosing a wedding planner?

Check out their websites and social media! Do you see your wedding or the possibility of your wedding style, in what they offer? Do you see people like you having weddings like yours in their portfolio? Is there a variety of work and clientele, or do they pretty much do just one type of design and look? The latter is not necessarily a bad thing, but if you have non-traditional ideas, or want to work with someone who is flexible with a wide experience of various cultures, traditions, and styles — make sure to look for that int the planner’s work. If so, it’s a good sign that you might want to meet with them and do that interview next step!

Photo: Katy Weaver Photography

What type of weddings and couples are the best fit for you and your business?

We love to work with people who are willing to invest time and thoughtfulness into the process. Most of our wedding clients are working with us starting 6-18 months before the wedding, envisioning everything from the best location to the emotions they want themselves and their guests to feel at different timepoints of the wedding experience.

What do you love most about your job as a coordinator/planner?

I love standing in the back of the room when the party is in full swing, knowing that the crowd is joyfully celebrating, and that they are completely unaware of what went into producing the day. They are only present in the moment.

What’s the best way to contact you?

We have a contact page on our website: https://ejpevents.com/contact-a-portland-event-planner/ or of course you can always call us at (503) 284-6756 or email emee@ejpevents.com

Anything else you’d like to add?

Remember WHY you’re having your wedding and the love will guide you. Also – we travel!

Planning events in Seaside: From Family Reunions to Conventions

Image via flickr user Robert Rynerson. Creative Commons Attribution 2.0 Generic license.

If you’ve been following this blog for a bit, you’ll know that we love both visiting and facilitating events on the Oregon and Washington Coasts. We’ve talked about the Long Beach Peninsula in Washington and Astoria, Oregon. Now it’s time to give attention to Seaside, Oregon. Seaside is the closest beach city to Portland, which means it’s a very popular destination. It’s got a wealth of venues for hosting small gatherings, business meetings, and weddings. It also hosts the only true convention center on the North Oregon Coast! So let’s take a visit and see what this bustling town can offer.

Let’s start the tour with the Seaside Civic and Convention Center. This newly renovated convention center overlooking the Necanicum River has 24,600 square feet of usable meeting and event space, with an additional 8,900 square feet in the Prefunction and Mezzanine areas. Catering is exclusively provided by Oregon Fine Foods.

Seaside Civic and Convention Center

Planning on staying near the Convention Center? There are several hotels nearby. The Holiday Inn Express & Suites Seaside-Convention Center is just on the other side of the Necanicum River from the Convention Center, just requiring a short walk across a bridge. The Inn at Seaside is just across the street. Another block away is The SaltLine, a freshly built hotel with a saltwater pool and 600 feet of meeting space for small events.

Mural on the side of SaltLine Hotel, Seaside OR

Looking for something smaller than a convention center? The Beacon on Broadway events venue is in a hundred year old building a half block west of US 101 and just four blocks from the beach. The Beacon can hold up to 150 people. This makes it a great spot for a retreat, meeting, or small wedding.

Beacon on Broadway (from their website)

Renting a house in or near Seaside is a great idea if you want a whole place to yourself for a family reunion or special occasion. You can find many choices through Airbnb and Vacasa. You can also check out listings from some rental agencies specific to the North Oregon Coast like Beachhouse Vacation Rentals, Seaside Vacation Homes, and Oregon Beach Vacations.

Do you need help with feeding your guests? Niblack Events catering can help. They can do both buffet and plated style meals. And they don’t even need a venue! They can drop off prepared food where you need to be, even if it’s a picnic!

We hope this gives you a snapshot of what’s available for events in Seaside, Oregon. If you’re interested in setting up an event here, want to plan a wedding on the coast, or need help with a gathering, please contact us.

Will and Erik’s Columbia River Gorge Wedding at Thunder Island, Cascade Locks

Two grooms ceremony walk - Columbia River Gorge Wedding
Will and Erik’s Columbia River Gorge Wedding at Thunder Island, Cascade Locks
The “Lookback” Series of blog posts features weddings that happened more than a year ago. Some are repeats, some totally new to this blog! We hope you enjoy looking back with us on these wonderful weddings.

Will and Erik’s Columbia River Gorge Wedding at Thunder Island, Cascade Locks was a wonderful celebration in the midst of the Columbia River Gorge Natural Area. The couple met in Portland, Oregon and chose to celebrate their love in breathtaking beauty surrounded by nature, the river and the foothills.

Bridge of the Gods

I loved so many details of their wedding and their planning journey. Their excellent taste in invitations and their choice of brewpub to hold our planning meetings in, just for starters! Look closely, their invitation from LetterpressPDX incorporated a blind-embossed topographic imprint of Thunder Island. 

Interesting challenges from a wedding planner perspective were:
1. The very large outdoor location. Thunder Island is a private island, about 3/4 of a mile long, attached to a public park. We made sure to provide plenty of staff and signage so it was very clear where to park, where the ceremony was, and where the reception was, as the two locations were about 3/5 of a mile apart. At the end of the event I looked at my Apple Watch and noticed that I had walked ten miles!

2. The quirkiness of being located near rail lines. Because a railroad trestle crosses the entrance to the park, vehicle clearance is only twelve (12′) feet. This is pretty low, and I wanted to make sure transport and vendors were aware so they could plan which vehicles to use. I noted this at the walkthrough and made sure to put it in huge red letters at the top of the event plan I sent to each vendor and staff member.

3. There was a definite division of warm-weather loving Californians and hardy Oregonians in attendance. We optimized for both groups by providing both indoor tables and outdoor tented seating, as well as open-air areas for celebration.

All in all, the careful planning process that included detailing out the couple’s needs, family requests, vendor logistics, and public facility regulations came together into an unforgettable day.

Finally, what you’ve been waiting for – photos and vendor list, right?

For Love and Llamas: Stephanie and Nyles’s joyous Lewis and Clark Estate Gardens wedding

We were overjoyed to see our client, Stephanie, post recently to her blog about their amazing wedding (with llamas!) at Lewis and Clark Estate Gardens, one of our preferred venues.

A wedding with llamas. Photo: Sweetlife Photography

At this time of year, we see a lot of photographers posting about work we’ve collaborated on, but it’s not often that a client blogs their perspective in so much detail, so we had to share!

long tables underneath a wedding tent wedding marquee
Photo: Sweetlife Photography

Head on over to Stephanie’s blog to read about the wedding ceremony and reception. You can even view the wedding video by GoodCo Studios, here.

Some of our favorite quotes? “When we originally started planning the only things I knew I wanted was for it to be outdoors, have long barn tables, ice cream for dessert and llamas! In the end, it turned out so beautiful and perfect. I wouldn’t have changed a thing.”

happy dancing bride wearing a lei of flowers
The happy feeling when everything is perfectly planned at your wedding. Photo: Sweetlife Photography.

And, “Our DJ Bryce had nothing but bangerz on the dance floor. There was seriously so much love and laughter. I would do anything to relive this day all over again. It was perfect!”

Thank you, Stephanie and Nyles, for letting us be part of your special day, and for sharing your story.

Vendor thank yous:

If you enjoyed this post you might also like:

Lewis and Clark College Estate Garden Wedding

Flanagan Memorial Chapel Wedding and Smith Hall Reception at Lewis and Clark College

 

Venues that Allow Outside Catering { Roundup Update }

couple marrying at an outdoor pavilion Portland Wedding Planning
Matt and Diana wedding at Horning’s Hideout, 2018. Photo courtesy Anthony Gauna Photography

For many couples, the food is THE most important part of the wedding celebration, so they will only consider venues that allow outside catering. I often hear from them: “The food HAS to be good”…”We like the Portland food scene and want to integrate it into our wedding”…”We want to give our guests a taste of Portland and the Pacific Northwest”. Often, they already have a caterer in mind when they start their venue search, and are challenged when they keep running into venues that have strict exclusive lists.

That got me to thinking. What Portland wedding and event venues allow unrestricted outside catering? Here are just a few as of January 2020. Keep in mind that policies do change, so check with the venue first before making any plans or appointments. Know any others? Let us know by sharing in the comments below!

Horning’s Hideout is a great outdoor venue in North Plains, Oregon, only about 45 minutes from downtown Portland. The venue features covered pavilions, a relaxed vibe, and the ability to use any caterer you like.

Read more…

Continue reading “Venues that Allow Outside Catering { Roundup Update }”

Lewis and Clark College Garden Wedding

portland wedding planner

Photos by Rachel Veltri PhotographyThis time of year when everyone is taking stock of the past and looking forward, I often go through the more recent photos and relive some of the best moments. Shiloh and David’s wedding was a high point of a wonderful summer season.

lewis and clark college garden wedding

I was thrilled that both Rachel Veltri Photography and Outlive Creative were kind enough to share with me the still and motion images from Shiloh and David’s elegant garden wedding at the Lewis and Clark College Historic Estate. Shiloh and David initially contacted me when they were living in another state but moved to Oregon prior to the wedding. Many of their guests traveled in, and we had several hotel blocks as well as shuttles. In many ways it was an Oregon destination wedding.

lewis and clark college garden wedding

I won’t try to describe what pictures can tell in much more detail. Suffice it to say it was a beautiful day full of love and celebration. I was so glad to be a part of it.

lewis and clark college garden wedding
Video still capture by Outlive Creative

Venue: Lewis and Clark College
Photographer: Rachel Veltri Photography
Videographer: Outlive Creative
Catering: Devil’s Food Catering
Cake: The Hungry Hero
Flowers: The Blossoming Bride
Music: John Ross Music
Rentals: The Party Place
Signage: Hey Halle Design
Beauty: Chachi Hair, French Cut Hair, and Glam by Samiha
Transport: Northwest Limousine
Hotels: Heathman Hotel, Hilton Garden Inn Lake Oswego

EJP Events is a Preferred Coordinator of Lewis and Clark College Conferences and Events. EJP Events would recommend a Lewis and Clark College event to any of our clients or readers looking for an elegant garden wedding on a historic estate.
If you would like to view more photos and see what an effortlessly elegant Lewis and Clark College wedding looks like, please visit the gallery at https://rachelveltriphotography.pixieset.com/g/shilohdavid/
Enjoyed this post? You might be interested in the following:

Destination: Tacoma
Portland-Area Camping and Glamping Destinations
Destination Weddings 101: Traveling with a Wedding Gown