Events Industry Council – Resources for the events industry related to COVID-19

UPDATED 3/23: We’ve added more resources for small business and the latest info on Executive Orders from Governor Kate Brown and guidance from the CDC. Information changes on an hourly and daily basis, so please pay attention to source information from official government websites.

Governor Brown has issued a “Stay At Home” executive order effective 3/23/2020 immediately until terminated (no known end date at this time).

The CDC and Whitehouse.gov recommends that all event activities with 10 or more people be cancelled for the next 15 days.

Get Your Mass Gatherings and or Large Community Events Ready (Guidance from the CDC)

A resource guide for small business, from Portland Business Journal

Join the Portland Event Industry COVID-19 discussion group on Facebook

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As a Certified Meeting Professional designated by the Events Industry Council, I’d like to provide you with access to these resources about the ongoing issues related to the COVID-19 coronavirus outbreak. Please follow all WHO and CDC-advised measures for hand washing and sanitation, and stay home if you’re not feeling well. EJP Events staff will be following these guidelines as well. Please keep checking the above links, as information is updated on a regular basis. We hope you find this information helpful and wish you a safe and healthy event.

For Love and Llamas: Stephanie and Nyles’s joyous Lewis and Clark Estate Gardens wedding

We were overjoyed to see our client, Stephanie, post recently to her blog about their amazing wedding (with llamas!) at Lewis and Clark Estate Gardens, one of our preferred venues.

A wedding with llamas. Photo: Sweetlife Photography

At this time of year, we see a lot of photographers posting about work we’ve collaborated on, but it’s not often that a client blogs their perspective in so much detail, so we had to share!

long tables underneath a wedding tent wedding marquee
Photo: Sweetlife Photography

Head on over to Stephanie’s blog to read about the wedding ceremony and reception. You can even view the wedding video by GoodCo Studios, here.

Some of our favorite quotes? “When we originally started planning the only things I knew I wanted was for it to be outdoors, have long barn tables, ice cream for dessert and llamas! In the end, it turned out so beautiful and perfect. I wouldn’t have changed a thing.”

happy dancing bride wearing a lei of flowers
The happy feeling when everything is perfectly planned at your wedding. Photo: Sweetlife Photography.

And, “Our DJ Bryce had nothing but bangerz on the dance floor. There was seriously so much love and laughter. I would do anything to relive this day all over again. It was perfect!”

Thank you, Stephanie and Nyles, for letting us be part of your special day, and for sharing your story.

Vendor thank yous:

If you enjoyed this post you might also like:

Lewis and Clark College Estate Garden Wedding

Flanagan Memorial Chapel Wedding and Smith Hall Reception at Lewis and Clark College

 

Revisiting: Tacoma event venues

Stadium High School, Tacoma

We visited Tacoma, Washington in fall of 2018 and afterwards reported on various event venues in the City of Destiny. We passed through the city again earlier this fall and checked out some more unique event spaces. Here are three more Tacoma event venues to check out!

Courthouse Square.

This former federal courthouse in the heart of downtown has a lot going on. There are local businesses, a couple restaurants, office space (both standard and co-working), and a United States Post Office located in this historic structure. There are also three different event spaces: A 2,000 square foot Ballroom (formerly a courtroom), the Gallery, a former post office warehouse room that can accommodate 90-120 attendees, and Suite 430, the former judge’s chambers that can accommodate 20-50 attendees.

Historic 1625 Tacoma Place.

Formerly a truck and car dealership showroom built in the 1940’s, this Tacoma event venue features a total of 6,000 square feet of space. They offer catering via five preferred caterers.

Tacoma Union Station.

Built in 1911, Tacoma Union Station served the city as a train station until 1984. (The current rail stations are about a mile east of here.) Since 1992, this Beaux-Arts beauty has served as a United States Courthouse. Now, the Grand Rotunda is currently available for rental as a Tacoma event venue. This three-floor cavernous space can hold up to 800 in a seated reception, and you can use the caterer of your choice. Plus, the Rotunda is decorated with glass art by famed local artist Dale Chihuly.

Tacoma wedding planning photo showing a wedding ceremony in Tacoma Union Station being witnessed by several hundred guests.
Tacoma Union Station

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Many of these Tacoma event venues are easily accessible via Tacoma Link! This is a light rail train that currently runs 1.6 miles from Tacoma Dome Station (Sounder commuter rail and soon Amtrak) to the Theater District on the north side of downtown. The trains run about every 12-24 minutes, and are free. In 2022, the line will be extended an additional 2.4 miles to the Stadium District and Hilltop neighborhood.

Hope this gives you some ideas for a unique event venue in Tacoma!

Venues that Allow Outside Catering { Roundup Update }

couple marrying at an outdoor pavilion Portland Wedding Planning
Matt and Diana wedding at Horning’s Hideout, 2018. Photo courtesy Anthony Gauna Photography

For many couples, the food is THE most important part of the wedding celebration, so they will only consider venues that allow outside catering. I often hear from them: “The food HAS to be good”…”We like the Portland food scene and want to integrate it into our wedding”…”We want to give our guests a taste of Portland and the Pacific Northwest”. Often, they already have a caterer in mind when they start their venue search, and are challenged when they keep running into venues that have strict exclusive lists.

That got me to thinking. What Portland wedding and event venues allow unrestricted outside catering? Here are just a few as of January 2020. Keep in mind that policies do change, so check with the venue first before making any plans or appointments. Know any others? Let us know by sharing in the comments below!

Horning’s Hideout is a great outdoor venue in North Plains, Oregon, only about 45 minutes from downtown Portland. The venue features covered pavilions, a relaxed vibe, and the ability to use any caterer you like.

Read more…

Continue reading “Venues that Allow Outside Catering { Roundup Update }”

Revisiting: San Juan Islands (and Fidalgo Island) weddings

A Washington State Ferry passes between Lopez and Shaw Islands.

Thinking about a wedding location that is the perfect balance between sea and forest? Consider a wedding on the San Juan Islands!

The San Juan Islands are an archipelago in the Puget Sound of Washington State, north of Seattle and south of Vancouver. They are just west of the Skagit Valley. There are over 400 islands and rocks in the archipelago. The four largest islands, San Juan, Orcas, Lopez, and Shaw, are accessible to the mainland via the Washington State Ferry System.

The islands offer a rich tapestry of forests, farmlands, and beaches. Plus there are spectacular views of the water and mountains. You’ll find several wineries and organic farms dotting the islands. The islands are rural and pastoral in flavor. But you’ll find urban services in Friday Harbor on San Juan Island, Lopez Village on Lopez Island, and Eastsound on Orcas Island.

Roche Harbor Resort on San Juan Island. From their website.

Here are some ideas for wedding venues in the San Juan Islands.

San Juan Island

Lopez Island

Orcas Island

Majestic Inn and Spa, Anacortes.

Fidalgo Island/Anacortes

Anacortes lies on Fidalgo Island, the gateway to the San Juan Islands. The area gives a similar vibe to the San Juans without the ferry logistics.

A note about transportation

Since we’re talking about islands, transportation logistics is a very important thing to consider!

The Washington State Ferry Service (WSF) is the primary transportation to the islands, connecting the San Juans to Anacortes and then the mainland*. Plan on bringing your car on the Washington State Ferries on weekends or during the summer months? Advance reservations are strongly recommended! However, you’ll always get on the next ferry if you are on foot or bicycle, no reservation needed. Long term paid parking is available at the Anacortes terminal.

Not driving? You can take Amtrak to Mount Vernon Station, then Skagit Transit buses will bring you all the way to the Anacortes Ferry Terminal. You can find taxi service on San Juan, Orcas, and Shaw Islands. There is also bike rental available on the islands, including dockside rental at the Lopez terminal.

The Victoria Clipper runs a passenger-only ferry from downtown Seattle to Friday Harbor. There is also privately chartered boat and plane transportation available.

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The San Juan Islands are a beautiful place that feel removed from the rest of the world. Yet, they are close enough to major destinations like Seattle and Vancouver BC. So consider having a wedding in the San Juan Islands!

 

*Anacortes is on Fidalgo Island, which is connected to the mainland via two bridges.

 

Revisiting: Skagit Valley Wedding

large barn with old car in front
Tulip Valley Winery, just outside of Mount Vernon, Washington

Have you considered a Skagit Valley wedding? Located about halfway between Vancouver BC and Seattle, the lowlands of the Skagit River Valley feature acres upon acres of farmlands. Many things are grown here, though the valley is mostly known for tulips, culminating in an annual festival held every April. Besides bulbs, the Skagit Valley has abundant water. The Skagit River runs right through it, and Puget Sound is nearby. And don’t forget about picture perfect views of the nearby mountains. A beautiful backdrop no matter which way you look! Plus, the valley is on the way to the San Juan Islands, a destination for fun and weddings.

While primarily rural, urban services can be found in Mount Vernon (the largest town), Burlington, and Sedro-Wooley. Plus, there’s charming small towns like Bow, Edison, Conway, and La Conner. Good food can be found in the towns, and there are several breweries like La Conner Brewing, Bastion Brewing, Skagit River Brewing, North Sound Brewing, and 192 Brewing. Services like photography, videography, and wedding planning can come from the area or from the Portland or Seattle metros, as it’s common in the Pacific Northwest for wedding professionals to travel to destination weddings. This means it should be easy for you to find all the services you need for your Skagit Valley wedding or event.

gazebo in garden under large willow tree
The gazebo at Grand Willow Inn, Mount Vernon

Therefore it’s no surprise that the Skagit Valley is a good destination for a wedding. There are ample opportunities for weddings on farms.

Here are some ideas for a Skagit Valley wedding location:

If you live in the Northwest, getting to the Skagit Valley is easy. It’s about a hour drive via I-5 from Seattle, two (depending on border crossing) from Vancouver, BC, and four from Portland. Better yet, leave the driving to Amtrak! The Cascades service stops in downtown Mt. Vernon. It offers two daily round trips from Seattle and Vancouver BC and one daily round trip from Portland. (You can also use Amtrak to connect to SeaTac International Airport via Link Light Rail. This will bring you from the airport terminal to King Street Station in Seattle.)

barn with chairs in front, set up for a wedding
Saltbox Barn on Fir Island, from their website.

So if you are thinking of a nice unique wedding that features lovely farms and stunning backdrops, consider a Skagit Valley wedding!