The “Lookback” Series of blog posts features weddings that happened more than a year ago. Some are repeats, some totally new to this blog! We hope you enjoy looking back with us on these wonderful weddings.
Will and Erik’s Columbia River Gorge Wedding at Thunder Island, Cascade Locks was a wonderful celebration in the midst of the Columbia River Gorge Natural Area. The couple met in Portland, Oregon and chose to celebrate their love in breathtaking beauty surrounded by nature, the river and the foothills.
I loved so many details of their wedding and their planning journey. Their excellent taste in invitations and their choice of brewpub to hold our planning meetings in, just for starters! Look closely, their invitation from LetterpressPDX incorporated a blind-embossed topographic imprint of Thunder Island.
Interesting challenges from a wedding planner perspective were: 1. The very large outdoor location. Thunder Island is a private island, about 3/4 of a mile long, attached to a public park. We made sure to provide plenty of staff and signage so it was very clear where to park, where the ceremony was, and where the reception was, as the two locations were about 3/5 of a mile apart. At the end of the event I looked at my Apple Watch and noticed that I had walked ten miles!
2. The quirkiness of being located near rail lines. Because a railroad trestle crosses the entrance to the park, vehicle clearance is only twelve (12′) feet. This is pretty low, and I wanted to make sure transport and vendors were aware so they could plan which vehicles to use. I noted this at the walkthrough and made sure to put it in huge red letters at the top of the event plan I sent to each vendor and staff member.
3. There was a definite division of warm-weather loving Californians and hardy Oregonians in attendance. We optimized for both groups by providing both indoor tables and outdoor tented seating, as well as open-air areas for celebration.
All in all, the careful planning process that included detailing out the couple’s needs, family requests, vendor logistics, and public facility regulations came together into an unforgettable day.
Finally, what you’ve been waiting for – photos and vendor list, right?
As of Friday, September 18, 2020, here is what is permitted in Phase 1 areas with live events in Oregon. This includes Multnomah, Clackamas, and Washington Counties that have agreed to progress through phases together since their populations are geographically linked by the City of Portland.
Includes limited reopening of personal services like salons and barbers, gyms, and malls, and restaurants and bars open for in-person service until 10pm.
Indoor social get-togethers are capped at 10 people with physical distancing.
Cultural, civic, and faith gatherings are capped at 50 people with physical distancing for indoors or outdoors.
And here is what’s permitted in Phase 2 areas of Oregon: The vast majority of counties in Oregon are in Phase 2. No counties in Oregon have progressed to Phase 3 since either a reliable treatment or vaccine is required for that phase; and neither has yet been produced.
For phase 2 counties the maximum capacity for gatherings is:
50 people indoors
100 people outdoors
Statewide, no matter what phase a county is in, the maximum capacity for an indoor social get-together is 10 people indoors.
In addition, organizers of gatherings and live events in Oregon in any phase are required to follow specific General Hygiene, Distance, Occupancy, Cleaning, and Disinfection guidelines outlined here: https://sharedsystems.dhsoha.state.or.us/DHSForms/Served/le2351g.pdf . This includes correct and proper wearing of face masks covering both nose and mouth for all staff and for guests while not seated and eating or drinking; frequent hand washing and proper hand hygiene; frequent sanitation of surfaces with no shared service items such as food servingware; and maintaining distance of 6′ between parties from different households at an event.
Finally, DIFFERENT guidelines and guest count limits apply to gatherings that take place in what the state calls “Sector-Specific” locations. For example, if your event takes place in a restaurant or a bar, versus an event venue, different rules apply. Per OHA:
The maximum capacity limits described in this guidance do not apply to gatherings or indoor social get-togethers at a location covered by other sector-specific Oregon Health Authority (OHA) guidance, as those locations have their own maximum capacity limits and other restrictions. Sector-specific locations to which OHA guidance applies includes, but is not limited to venues, restaurants and bars, retail locations, indoor and outdoor entertainment facilities, fitness related organizations, higher education institutions, schools, and child care programs.
As you can see, it can be very confusing. A patient and experienced event planner will be your best asset, as they have been keeping up with all of the industry changes and updates since March; and will have you and your guests’ health and safety as their first priority. Please contact us if you are looking for event planning guidance.
COVID-19 is an ongoing and changing situation for live events in Oregon and around the world. The Portland Event Planner blog is meant as commentary only. Please check with your local and state health authorities, as well as the World Health Organization, before making any decisions that would affect you and your guests.
Based on this framework, event professionals and event clients all over the Pacific Northwest now understand that large gatherings are forbidden through the end of September 2020, and only microweddings and small parties within one’s own household will be permitted. This came as a surprise to many, since when the outbreak in the US became known at the end of February 2020, the prevailing belief was that the epidemic would subside within six months, allowing events to begin again at the end of the summer.
Because of this, you’d think that all events and weddings have come to an absolute stop. But is this true? Not if you consider the many folks who are re-tooling their 2020 celebrations to comply with a 10-25 (depending on the area) person guest count and physical distancing guidelines. Add careful hygiene and sanitation measures, and we are starting to see what the next normal of events will look like for the next 6-12 months; at least until more testing, contact tracing, and treatments/vaccines are expected.
What are some things that will look different in this new world of microweddings and petite parties?
1. Physical distancing will change the way we set up rooms. Much larger venues for weddings of 10-50 guests will need to be booked than previously thought. A venue once thought to be “too big” for 50 guests will now be the norm. Room setups will incorporate physical distancing guidelines.
2. Food service will be different. Buffets and family style will not return until new cases are on the decline and a vaccine is available. Group meals will be plated, or be a creative twist on “boxed”: think beautiful packaging, linen napkins, and gorgeous flatware in a customized bag for each guest.
3. As travel is reduced, local and regional celebrations, meetings, and events will move to the forefront. Unfortunately, car driving will increase until mass transit becomes safe again; we hope this isn’t a permanent trend since the climate effects are sure to be negative.
What things will stay the same? The elements that are not as affected by physical distancing or sanitation are getting as much attention as they would at pre-COVID-19 elopements or microweddings:
1. Wedding clothing – whether it’s just the two of you, or a few combined households of 10-25, everyone still wants to look their best. Formalwear services like Generation Tux are offering increased sanitation practices and home try-on.
2. Photography and videography have become even more important, as many guests may not be able to travel. Sharing the day through photos and video, and also livestreaming, is more important than ever before.
3. Flowers – nature does not stop for a pandemic, and flower farmers are still hard at work. Buying local is a must; people are not flying in bouquets from other countries.
4. Cake and a celebratory toast: Involving dozens of vendors in customizing a celebration isn’t currently feasible, so we see microweddings returning to archetypes like these.
5. Elopement and small-event packages that include planning and services offered in an easy-to-book bundle will be more important as ever, as busy families won’t have time to sort out all the details of what’s allowed, where they can go, and what activities are permitted and how to do them. Expert planners who stay up-to-date on changing regulations and availabilities will be highly sought after.
This is Part 1 in a 2-part post about the Next Normal of Events. Stay tuned for our post about new developments in meeting, convention, and trade show setups; and trends to watch for in food service and even coffee bars.
Note: This article contains information about holding microweddings or small parties during COVID-19, the novel coronavirus pandemic during spring of 2020. Guidance is changing quickly, and you should check with local and state health authorities, local governments’ Executive Orders, and your own contracted wedding professionals, before making any important decisions about your wedding. We’ll try to keep this post updated with items marked “UPDATE:” when possible.
UPDATED 3/23: We’ve added more resources for small business and the latest info on Executive Orders from Governor Kate Brown and guidance from the CDC. Information changes on an hourly and daily basis, so please pay attention to source information from official government websites.
As a Certified Meeting Professional designated by the Events Industry Council, I’d like to provide you with access to these resources about the ongoing issues related to the COVID-19 coronavirus outbreak. Please follow all WHO and CDC-advised measures for hand washing and sanitation, and stay home if you’re not feeling well. EJP Events staff will be following these guidelines as well. Please keep checking the above links, as information is updated on a regular basis. We hope you find this information helpful and wish you a safe and healthy event.
Some of our favorite quotes? “When we originally started planning the only things I knew I wanted was for it to be outdoors, have long barn tables, ice cream for dessert and llamas! In the end, it turned out so beautiful and perfect. I wouldn’t have changed a thing.”
And, “Our DJ Bryce had nothing but bangerz on the dance floor. There was seriously so much love and laughter. I would do anything to relive this day all over again. It was perfect!”
Thank you, Stephanie and Nyles, for letting us be part of your special day, and for sharing your story.
This former federal courthouse in the heart of downtown has a lot going on. There are local businesses, a couple restaurants, office space (both standard and co-working), and a United States Post Office located in this historic structure. There are also three different event spaces: A 2,000 square foot Ballroom (formerly a courtroom), the Gallery, a former post office warehouse room that can accommodate 90-120 attendees, and Suite 430, the former judge’s chambers that can accommodate 20-50 attendees.
Built in 1911, Tacoma Union Station served the city as a train station until 1984. (The current rail stations are about a mile east of here.) Since 1992, this Beaux-Arts beauty has served as a United States Courthouse. Now, the Grand Rotunda is currently available for rental as a Tacoma event venue. This three-floor cavernous space can hold up to 800 in a seated reception, and you can use the caterer of your choice. Plus, the Rotunda is decorated with glass art by famed local artist Dale Chihuly.
Many of these Tacoma event venues are easily accessible via Tacoma Link! This is a light rail train that currently runs 1.6 miles from Tacoma Dome Station (Sounder commuter rail and soon Amtrak) to the Theater District on the north side of downtown. The trains run about every 12-24 minutes, and are free. In 2022, the line will be extended an additional 2.4 miles to the Stadium District and Hilltop neighborhood.
Hope this gives you some ideas for a unique event venue in Tacoma!
For many couples, the food is THE most important part of the wedding celebration, so they will only consider venues that allow outside catering. I often hear from them: “The food HAS to be good”…”We like the Portland food scene and want to integrate it into our wedding”…”We want to give our guests a taste of Portland and the Pacific Northwest”. Often, they already have a caterer in mind when they start their venue search, and are challenged when they keep running into venues that have strict exclusive lists.
That got me to thinking. What Portland wedding and event venues allow unrestricted outside catering? Here are just a few as of January 2020. Keep in mind that policies do change, so check with the venue first before making any plans or appointments. Know any others? Let us know by sharing in the comments below!
Horning’s Hideout is a great outdoor venue in North Plains, Oregon, only about 45 minutes from downtown Portland. The venue features covered pavilions, a relaxed vibe, and the ability to use any caterer you like.
We recently visited our sister city to the north, Seattle. The Emerald City is brimming with standard venues for meetings and weddings. But what if you want something a bit more creative, a bit more unique? Here are a few ideas for unique event destinations in Seattle!
This steamship is the last operational example of a Puget SoundMosquito Fleet steamer. The Virginia V once plied the waters between Seattle and Tacoma. Now it is docked on the shore of Lake Union, where it acts as a living museum. Not just a curiosity, The Virginia V is an active venue, available for weddings, holiday parties, office events, birthdays, anniversaries, and more! Imagine, having a meeting or a wedding while on the water.
This location in Seattle’s original “funky” neighborhood was once an artist space. (The famous Jimi Hendrix and infamous Lenin statues were sculpted or constructed here!) The Fremont Foundry features 11,000 square feet of indoor and outdoor space across two floors, plus a sky-lit atrium with a 20-ft ceiling! Weddings, private parties, corporate events…the Foundry does a bit of everything.
Seattle’s first skyscraper, and holder of the Tallest Building West of the Mississippi from its opening in 1914 until 1931, this 38 story, 484 ft neoclassical tower rises above Pioneer Square. This historic building hosts two event spaces: The Observatory, a speakeasy style lounge at the 35th floor that can hold up to 80. (This bar is usually open to the general public, and features an outdoor viewing deck.) Located on the 21st floor, the Lookout features indoor and outdoor space that can also hold up to 80. Smith Tower provides catering service for both venues.
Hopefully this gives you some good ideas for unique event destinations in Seattle. This post is just the tip of the iceberg! And if you are looking for some off season wedding locations in the Seattle area, be sure to check out our blog post here.
Thinking about a wedding location that is the perfect balance between sea and forest? Consider a wedding on the San Juan Islands!
The San Juan Islands are an archipelago in the Puget Sound of Washington State, north of Seattle and south of Vancouver. They are just west of the Skagit Valley. There are over 400 islands and rocks in the archipelago. The four largest islands, San Juan, Orcas, Lopez, and Shaw, are accessible to the mainland via the Washington State Ferry System.
The islands offer a rich tapestry of forests, farmlands, and beaches. Plus there are spectacular views of the water and mountains. You’ll find several wineries and organic farms dotting the islands. The islands are rural and pastoral in flavor. But you’ll find urban services in Friday Harbor on San Juan Island, Lopez Village on Lopez Island, and Eastsound on Orcas Island.
Roche Harbor Resort on San Juan Island. From their website.
Here are some ideas for wedding venues in the San Juan Islands.
Since we’re talking about islands, transportation logistics is a very important thing to consider!
The Washington State Ferry Service (WSF) is the primary transportation to the islands, connecting the San Juans to Anacortes and then the mainland*. Plan on bringing your car on the Washington State Ferries on weekends or during the summer months? Advance reservations are strongly recommended! However, you’ll always get on the next ferry if you are on foot or bicycle, no reservation needed. Long term paid parking is available at the Anacortes terminal.
Not driving? You can take Amtrak to Mount Vernon Station, then Skagit Transit buses will bring you all the way to the Anacortes Ferry Terminal. You can find taxi service on San Juan, Orcas, and Shaw Islands. There is also bike rental available on the islands, including dockside rental at the Lopez terminal.
The Victoria Clipper runs a passenger-only ferry from downtown Seattle to Friday Harbor. There is also privately chartered boat and plane transportation available.
The San Juan Islands are a beautiful place that feel removed from the rest of the world. Yet, they are close enough to major destinations like Seattle and Vancouver BC. So consider having a wedding in the San Juan Islands!
*Anacortes is on Fidalgo Island, which is connected to the mainland via two bridges.
Here at EJP Events we’re constantly searching for interesting and unique wedding venues. This means loads of google searches and digging around websites. It’s an ongoing concern, something we’ve been doing for 20 years. We’re on the lookout for information on the newest, coolest wedding venues.
We love it when venue websites make it easy for us to figure things out. We can easily figure out what the venue can provide, when all the nuts and bolts are displayed properly. Photos of the space set up for an event is a definite plus, so we can get an idea what a ceremony will be like. Take a look at this photo below of The Saltbox Barn in the Skagit Valley.
But there’s a trend with some venues to lean towards the artistic. We can understand that bent in today’s Instagram-saturated world. Plus, there’s a line of thought that the best way to sell an experience is to be vague. So what can we gather about a wedding venue is full of only well-staged pictures of a bride’s hand clutching a bouquet, polished shoes, and Mason jars and Edison bulbs?
Well, we can probably guess that this looks good on Instagram. But we’re still wondering:
How many people can the venue hold?
Do we need to work with a preferred caterer vs. one we choose ourselves?
What’s the parking situation like?
How the heck do we contact you? (Hint: DON’T use a contact form, or if you do, please also include address, phone, and email.)
What about alcohol? Can we bring our own, is there in-house bartending? Corkage?
And so on. So then we have to contact the venue for more information. Depending on how busy the venue is, it can take a while for a response. Even if there is a prompt reply, it still adds another step into the whole process, and causes delays for the couple eager to close out their venue search and start the real planning! (Design! Pinterest! Tastings!)
So venues, include as much info about your venue as possible on your website. Please make it easy on us event planners to find information on your wedding venue! And make it easy for couples to book you.
And please don’t interpret this as an either/or: You CAN have lovely Instagram-bait pictures AND plenty of info on a wedding venue website! Take a look at The Saltbox Farm’s website for a good example of beautiful images plus all the pertinent info we wedding planners need. But it’s a good idea to have the pertinent info prominent and by itself, not buried deep beneath a bunch of photos.
Have you considered a Skagit Valley wedding? Located about halfway between Vancouver BC and Seattle, the lowlands of the Skagit River Valley feature acres upon acres of farmlands. Many things are grown here, though the valley is mostly known for tulips, culminating in an annual festival held every April. Besides bulbs, the Skagit Valley has abundant water. The Skagit River runs right through it, and Puget Sound is nearby. And don’t forget about picture perfect views of the nearby mountains. A beautiful backdrop no matter which way you look! Plus, the valley is on the way to the San Juan Islands, a destination for fun and weddings.
If you live in the Northwest, getting to the Skagit Valley is easy. It’s about a hour drive via I-5 from Seattle, two (depending on border crossing) from Vancouver, BC, and four from Portland. Better yet, leave the driving to Amtrak! The Cascades service stops in downtown Mt. Vernon. It offers two daily round trips from Seattle and Vancouver BC and one daily round trip from Portland. (You can also use Amtrak to connect to SeaTac International Airport via Link Light Rail. This will bring you from the airport terminal to King Street Station in Seattle.)
So if you are thinking of a nice unique wedding that features lovely farms and stunning backdrops, consider a Skagit Valley wedding!
Today’s guest post was contributed by Andee Schmidt. It may seem hard to think about winter weddings in July but now’s the time to plan a last-minute winter 2019 affair, or start dreaming of 2020! – EJP
From sandy beaches to stunning mountainsides and intimate forests, the Pacific Northwest is home to beauty all year ’round. With over 50% of couples preferring an outdoor wedding in the old PNW, it might seem like spring and summer are the only options for wedding planning. But here at EJP Events, we know better: fall and winter provide some of the best opportunities to showcase the vistas and traditions of the Northwest United States. Read on for insider info on why you and your guests will love a fall or winter wedding in the Seattle, Washington metro area.
Bring on the Scenic Photo Ops
Summer foliage sure makes for lovely photographs. But don’t discount the beauty and the stunning scenery of fall and winter weddings. Fall in the Pacific Northwest is arguably the most gorgeous of seasons. It features a fiery display of colorful trees at local parks. Imagine your first dance beneath golden leaves and fairy lights at the 350 acre Magnuson Park in Seattle; just make sure to book a tent in case of rain.
If you’re looking for a sleek modern style, winter weddings are the perfect fit, and trendy spots like Within Sodo or Metropolist might be highlighted by a sprinkling of snow outside the grand, floor-to-ceiling windows. Just be sure to have your photographer plan ahead to grab those key shots of you basking in the beauty of your venue during golden hour. But remember that it will run earlier than in spring or summer.
University of Washington Botanic Gardens, from their website.
Planning a wedding during the off-season is the best way to make it easy to decorate. The natural beauty of the scenery during fall and winter cuts your need to provide floral décor.
For a sparkling winter wedding venue, consider a rustic indoor spot like Westland Distillery, where you can warm up with locally made malt whiskey and entertain a smaller guest list.
Celebrate with Festive Seasonal Décor
Autumn conjures images of pumpkins, hay rides, and candles. Winter whips up scenes of snowflakes, white sparkling pines, and red roses. Having a fall or winter wedding in the Seattle area comes with inherent opportunities for unique décor.
Cozy up inside a barn at Holly Farm, complete with chickens and bales of hay in the yard, for a rustic fall wedding. Enjoy dinner by candlelight with burgundy and orange centerpieces at the Fields at Willie Green’s for a traditional-yet-country soiree. Switch it up for an indoor barn wedding in the winter; the grand heights of a wood ceiling, strung with string lights and tables covered with frosted pine branch centerpieces will make for a magical and memorable wedding.
If rustic weddings aren’t your taste, fear not! Winter weddings pair well with more modern décor like feathers and colors such as black, white, and gold. Check out Black Diamond Gardens for a venue with the perfect mix of any style. Feature festive signage with phrases like “Baby It’s Cold Outside” or “Joy to the World” for that extra winter homage.
Wow Guests with Unique Holiday Traditions
Summer and spring might make for good outdoor celebrations. But fall and winter offer the chance to combine holiday traditions into your wedding. A barn wedding at Pine River Ranch would be the perfect spot to spoil guests with an apple cider or hot cocoa bar, and you can even offer soft blankets to guests and light an outdoor firepit for evening s’mores.
Alternatively, host your event at 10 Degrees Seattle and feature a specialty hot cocktail made by the in-house artisan bartenders. If you like to party, choose The 101 for a 24-hour celebration to shield your guests inside from the cold weather all night long.
So… What Are You Waiting For?
Wedding planning is a monumental undertaking. With the help of a strategically chosen season and venue, many of your scenery, décor, and activity elements will fall into place with ease. Choosing a fall or winter wedding might not seem as common. Therefore it’s a more creative and festive option for unique couples, one that will make your celebration of love stand out from all the rest. So consider a fall or winter wedding in the Seattle, Washington metro area!
Andee Schmidt is a recent college graduate from Arizona State University with a love of writing, the outdoors, and funky cafes. You can usually find her hiking or planning her next trip. She is passionate about traveling, weddings, her family, and the perfect cup of coffee. Find her on Instagram as @andee_schmidt or Twitter @andeeschmidt
We recently took a trip to Bend, the outdoors-loving metropolis of Central Oregon. Bend is part of a class of Western Mountain Towns like Park City or Telluride, where urbanites go to get away or move permanently so they can mountain bike, ski, or just be “away” all the time. In Central Oregon, it’s drier, sunnier, and colder than Portland in the winter, so many people come to enjoy the sun and/or winter activities.
Over the few days we were in Bend, we came across several spots that would be good for hosting an event. If you’re having a smaller event, Bend is chock-a-block with brewpubs. Cascade Lakes features a second floor that’s good for parties. Deschutes Brewery has spaces at both their locations: The Mountain Room at their larger brewing facility and the upstairs Tap Room at their classic downtown pub. Worthy Brewing’s eastside location features several room options, plus an actual observatory with 16 inch reflecting telescope for stargazing!
As for weddings, there are many good outdoor event venues in Bend and the surrounding area. Black Butte Ranch offers stunning surroundings, full services, and discounts for winter weddings. Elk Lake Resort offers glamping and deluxe cabins as lodging options. Faith, Hope, and Charity Vineyards offers an event center with a mountainscape backdrop of Mt. Bachelor, Broken Top, and The Three Sisters.
This is just a small selection of options. Hopefully this information gives you some inspiration when it comes to having an event in Central Oregon!
Photos by Rachel Veltri PhotographyThis time of year when everyone is taking stock of the past and looking forward, I often go through the more recent photos and relive some of the best moments. Shiloh and David’s wedding was a high point of a wonderful summer season.
I was thrilled that both Rachel Veltri Photography and Outlive Creative were kind enough to share with me the still and motion images from Shiloh and David’s elegant garden wedding at the Lewis and Clark College Historic Estate. Shiloh and David initially contacted me when they were living in another state but moved to Oregon prior to the wedding. Many of their guests traveled in, and we had several hotel blocks as well as shuttles. In many ways it was an Oregon destination wedding.
I won’t try to describe what pictures can tell in much more detail. Suffice it to say it was a beautiful day full of love and celebration. I was so glad to be a part of it.
Venue: Lewis and Clark College
Photographer: Rachel Veltri Photography
Videographer: Outlive Creative
Catering: Devil’s Food Catering
Cake: The Hungry Hero
Flowers: The Blossoming Bride
Music: John Ross Music
Rentals: The Party Place
Signage: Hey Halle Design
Beauty: Chachi Hair, French Cut Hair, and Glam by Samiha
Transport: Northwest Limousine
Hotels: Heathman Hotel, Hilton Garden Inn Lake Oswego
EJP Events is a Preferred Coordinator of Lewis and Clark College Conferences and Events. EJP Events would recommend a Lewis and Clark College event to any of our clients or readers looking for an elegant garden wedding on a historic estate.
If you would like to view more photos and see what an effortlessly elegant Lewis and Clark College wedding looks like, please visit the gallery at https://rachelveltriphotography.pixieset.com/g/shilohdavid/
Enjoyed this post? You might be interested in the following: