Boise Event Venues

We recently traveled to Boise, Idaho for a couple days of work and fun. The capital of Idaho, Boise is located in a broad dry valley about 40 miles east of the Oregon border. Boise was established as a city in 1863, but spent the next century as a small outpost in a sparsely-settled region. Since the 1960’s Boise has rapidly expanded to become a mid-sized American city of 240,000 with a full selection of amenities and things to do.

Entrance to Boise Centre
Boise Centre’s Main Ballroom (from their website)

Boise Centre. Boise’s convention center is located in the heart of downtown and right next to the Grove Hotel. With 80,000 feet of space, Boise Centre bills itself as a space for “conventions, corporate meetings and trade shows to banquets and video conferencing”.  Their Grand Ballroom is 24,426 square feet and can be divided into three sections, and there are 31 individual meeting rooms. Boise Centre can accommodate groups from 10 to 2,000. Catering is exclusively provided by Front & Centre.

Boise Depot, set up for an outdoor event. (from their website)
Boise Depot’s Great Hall, set up with rounds (from their website)

Boise Depot: Just across the Boise River from downtown, Union Pacific built this grand train station in 1925. It last saw train service in 1997, since then it has been used as an event venue. The station’s Great Hall, where one could once wait for trains like the Pioneer and City of Portland, now can be used to host your next event. This 77 foot by 46 foot, 3,542-square-foot multi-story atrium can hold 300 people in standing configuration or 165 seated. You can also rent the exterior for weddings and informal meetings.

Capital City Event Center is located in the historic Adelmann Building
Interior of Capital City Event Center (from their website)

Capital City Event Center: If you are looking for a smaller, more intimate venue, the Capital City Event Center may be suited for you. Located in the historic Adelmann Building just two blocks from the State Capitol, Capital City has two ballrooms (each with a capacity of 110) that can be rented separately or together. Bonus: Capital City has a full service, classic mahogany and brass bar that can serve up a variety of drinks!

Egyptian Theatre
Interior of Egyptian Theatre (from their website)

Egyptian Theatre. Finally, if you are looking for a historic theater as a venue, the Egyptian Theatre could fit your bill. Originally opened in 1927, the Egyptian is Boise’s remaining classic cinema palace. The ornate theater with state-of-the-art sound can hold 740.

The view of downtown Boise from Camel’s Back Preserve

Staying there: There are a number of centrally located hotels. The Grove Hotel is in the Boise Centre superblock and right next to the convention center. The views from the building (fifth-tallest in the city) are grand. Across from Boise Centre is Hotel 43, named such due to its location in the 43rd state on the 43rd parallel. The Modern Hotel is located in a renovated motel about a ten minute walk from the Boise Centre. All three hotels provide rental bicycles.

Getting there: Boise is about 425 miles east (by car) from Portland, making for a doable but long one-day drive. It’s a quick one-hour flight from PDX to Boise, and Boise has direct flights to most West Coast cities. From the airport it’s a ten minute drive to downtown. Amtrak no longer serves Boise, as the Seattle-Portland-Salt Lake City-Chicago Pioneer was discontinued in 1997. We hope that taking the train to Boise will become an option again.

Getting around: Boise lacks any rail transit, though a streetcar has been proposed. Valley Transit, the regional bus operator, provides service to most major destinations. (A bus trip from the airport takes about a half hour.) Boise suspended its bike share service in 2020 with no definite plans for reinstatement, but many hotels provide free loaner bikes and bikes can be rented at Idaho Mountain Touring and George’s Cycles.

Event planner podcasts to motivate and inspire

EJP Events has recently been featured on a few event planner podcasts, so we’d like to share them with you! I hope you give these worthy programs a listen and let me know what you think.

Image ID: a banner with the text "Events:Demystified", and an image of a woman in business attire with her hand on her chin, leaning on a sound mixing board. This is one of the popular event planner podcasts available.
Tree-Fan Events produces the event planner podcast, “Events: Demystified”.

Events: Demystified

Here’s the first one, from March 2021: The show is called (in-person, virtual & hybrid) Events: Demystified. We’re on Episode 31: The Importance of Time Management and Friendors When Planning a Virtual Event . Anca Trifan of Tree-fan Events has been leading this podcast for over 2 years, and it was so great to work with her on a large virtual event, then to go on her show and talk about it.

Image ID: a black banner with the words "Miracle Workers: A Podcast for planners, by planners." (This is one of the popular event planner podcasts available.)

Miracle Workers: A Podcast for Meeting Planners by Meeting Planners

And the other, from July 2020. This show is called Miracle Workers: A Podcast for Meeting Planners by Meeting Planners. Episode 14, Using Events To Change The World. Amanda and Darryl have been producing Miracle Workers since 2019 as well, and their topics range from “Wi-Fi pricing to last-minute requests for kosher, vegetarian, gluten-free, low-salt meals.” The episode we are on dealt with diversity, and why it’s important to change the world through inclusive events – right up EJP Events’s alley!

In addition to these two podcasts that EJP Events has been featured on, here is a list of some other event planner podcasts that you might be interested in, whether you are in the profession of event planning, wedding planning or production; or thinking about it as a career.

  • She Doesn’t Even Go Here: Unsolicited Musings on Life and Business. By Terrica Skaggs. Terrica is so informative and entertaining, the minutes just fly by and suddenly you’re doing more laps or miles on your treadmill just to have an excuse to listen to another ep. Highly recommended!
  • The Savvy Event Planner Podcast. We haven’t tried this one out yet, but it has been going since 2015, and covers such interesting and timely topics as Active Shooter Protocol and Event Safety; as well as International Event Planning.
  • Talk With Renee Dalo. Renee Dalo is a respected industry veteran, and invites high-level guests such as Liene Stevens, Kirsten Palladino, and Kawania Wooten to talk about everything from entrepreneurship to combating burnout.

Do you have a favorite event planning podcast you want to share? Or helpful tips on how to stay up on the latest event planning news? Leave us a comment, please!

Quarantine RSVPs – An idea whose time has come { free printable }

Image ID: an event RSVP card sitting on a desktop surrounded by a ruler, pen, and coffee cup.

What is a “Quarantine RSVP”? As events open up, event planners and hosts are wondering, How do I hold one of these safety-compliant events, and still keep everyone as safe as possible? Even though gatherings are slowly returning, there are potential pitfalls:

  1. You could provide all the hygiene items, but some guests refuse to wear masks, or they remove them while still mingling
  2. You could create a physically-distanced setup, but without clear instructions or a program of activities, guests devolve into the typical “cocktail hour” behavior where they cluster within less than six feet.
  3. Everyone starts out with the best intentions of social distancing, but after a couple of glasses of wine, the inhibitions fall and people are hugging, touching, and coming in to close contact with people outside their home group.

There is no such thing as a risk-free event during COVID. As of March, most of the US is months away from full vaccination levels, and most states still have some kind of restriction on gathering and nonessential travel. But if you are in a location where your type of gathering is permitted, and you want to do it as safely as possible, here are some reminders, plus an additional tip you may not have thought of:

Most of us know by now to do the basics: avoid indoor or poorly-ventilated venues, keep 6′ or more distance, and wear masks at all times that it is possible to do so (besides when you are seated alone eating or drinking).

Here is one more idea: Identify the groups attending your event who have been previously quarantined together, and allow them to RSVP and be seated together.

A quarantine pod may be a single family; a couple; or a group of roommates. “Quarantined together” could also mean that they share the same household; or they have limited their contact to only themselves and a limited number of other households who all agree to observe the same level of infection-avoidance precautions. For example; two families with children who are friends, who allow their children to play together each week, is a good example of two houses, one quarantine. The goal of this practice is to prevent COVID spread at the event, while allowing groups that are already in contact to be together.

As a host, how can you identify these groups? Introducing the Quarantine RSVP. This is a form you create to gather the names of people who are in one pod. You can set the number of RSVPS according to what is allowed in your location. For example, in Multnomah County as of today, at “Eating and Drinking Establishments“/”Indoor Entertainment“/”Outdoor Entertainment” (the categories that most Oregon weddings and events currently fall into), you can currently seat no more than 6 people at a table. As sector risk guidance is constantly being updated, always check your local and state health authority for your area’s particular guidelines. 

Would you like your own Quarantine RSVP printable template? It’s your lucky day, because we’re sharing this free template with you! Simply fill out your name and email below and we’ll send it right along. We hope you find it helpful.

Download this free printable

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    Group Travel – Plan Now for Future Events

    COVID may have drastically changed the way we do group travel, but our needs for new experiences and gathering remain. As we slowly return to travel and events, it’s more important than ever to know where you can gather safely.

    With safety as the number one priority, we’re highlighting this list of three amazing destinations for you and your colleagues to visit later in 2021 or 2022. Bend, Oregon; Park City, Utah; and Palm Springs, California. And no need to roam too far – all of these locations are less than a 3 hour drive or flight from Portland, Oregon.

    Please note: Stay up to date on the latest public health guidance in Oregon by reviewing Guidance from Oregon Health Authority found at this website. At the time of this writing, only outdoor events of up to 50 guests are allowed in this area. For more detailed guidance on weddings, our colleague Elisabeth Kramer has written a helpful article, found here. State-to-state meetings guidance can vary. Consult with the local and state health authorities for what is permitted. At the time of this writing, a 14-day quarantine is required for persons traveling or returning to Oregon from out of state.

    Need to Host a Meeting? – Try Bend, Oregon

    If you’re looking to shake things up a bit and get out of town, Bend is an excellent choice, highlighting adventure without being too far off the beaten path. Bend not only offers unparalleled views and outdoor activities, but it also boasts many options for your next meeting.

    The Oxford Hotel

    • A view of Oxford Hotel's street sign facade in Bend, Oregon
    • Photo of a bed and pillows in Oxford Hotel, Bend, Oregon
    • Photo of meeting room with screen at the front
    • Photo of the Oxford's door panel

    This four diamond, eco-chic hotel is the perfect place to bring the team! With its downtown location everyone can walk to Bend’s many attractions and shops.

    It even includes over 2,400 square feet of meeting space – so you can spread out while still getting work done.

    Safety Policies

    Mount Bachelor Village Resort

    • Vista view of Mt Bachelor Village Resort showing snow-capped mountains in the distance
    • Exterior view of resort building
    • Interior view of hotel room showing Central Oregon views

    If you’re looking to have your next meeting nestled in the forest, the Mount Bachelor Village Resort is for you! Once the meetings are over, there are numerous outdoor activities available and downtown Bend is only a short walk away.

    Their dedicated Events Center offers more than 5,000 square feet for indoor and outdoor meetings.

    Take a virtual tour of the Event Center to get a feel for the space.

    Need to Collaborate? – Try Park City, Utah

    Let’s face it – it can be difficult to move ideas forward without in-person collaboration.

    Getting out of your normal space can help spark creativity and get the team excited again. Park City is perfect for social distancing – together! There are so many options for outdoor activities, from zip lining to horseback riding to fly fishing. You’ll almost forget you’re there to work.

    St. Regis

    • Aerial view of Park City Resorts with snowy mountains in background
    • A bedroom view at St. Regis Hotel Park City
    • Photo of boardroom meeting setup
    • Photo of boardroom meeting setup
    • Photo of meeting room setup
    • Outdoor photo of round tables with floral centerpieces

    Tune in to nature at St. Regis: This resort offers unmatched luxury in the picturesque Wasatch Mountains. Utilize their private ski valet for convenient ski-in/ski-out access or take in the beauty during a breathtaking hike.

    With over 16,000 square feet of event space and 11 different venues, there’s something for everyone.

    Montage Deer Valley

    • View of hotel lobby at Montage Deer Valley
    • View of hotel bedroom
    • View of meeting boardroom
    • View of indoor bowling alley
    • View of small group meeting area

    This elegant mountain lodge is the ideal setting for your next team meeting! It also offers unrivaled ski in/ski out access and many other year-round activities.

    With over 60,000 square feet of indoor and outdoor space available the sky is the limit for your next meeting. Once it’s safe to do so, try renting out their private bowling alley for a bit of fun for you and your team.

    Group Travel at Deer Valley Ski Resort

    • A group of skiers smiling at Deer Valley Resort - Group Travel
    • View of meeting room boardroom
    • Evening view of Deer Valley Resort exterior

    This Ski Resort offers more than just the ability to hit the snowy slopes! It also hosts a number of event spaces large and small. Try getting the team together to tackle business in the morning and follow that with an afternoon in the snow – there are options for all skill levels and interests.

    Need to Build Relationships? – Try Palm Springs, California

    Everyone needs a break, and Palm Springs is the perfect place for a getaway that still involves connecting over business.

    Whisk the team away to sunny Palm Springs to recuperate while strengthening bonds. In a less than a 3 hour flight, you’ll be gathering under the desert sky and palm trees.

    The Ace Hotel + Swim Club

    • Aerial view of Ace Hotel Resort Palm Springs - Group Travel
    • View of an Ace Hotel bedroom suite
    • Aerial view of Ace Hotel Resort swimming pool
    • View of Clubhouse event space
    • View of outdoor meeting space

    With private outdoor fireplaces, a spa, and a private pool for events – your group travel event can stay safe and distanced while having fun! And if you do end up leaving the property, it’s only a short walk to downtown.

    The private event space offers over 3,000 square feet for flexible indoor and outdoor meetings and events.

    360 Tour of Event Spaces

    Safety Policies for Group Travel

    Avalon Hotel + Bungalows

    This beautiful historic property will make it so you never want to go home! With luxurious guest rooms, three pools, a spa and 4-acres of manicured gardens there is plenty of space to relax and recharge safely.

    When you’re ready to hold group travel again, there are plenty of indoor and outdoor options available. From courtyards to cabanas, there are lots of fun locations on site to host your meetings and events.

    Health + Safety Policies

    Don’t Wait!

    Many groups are now re-scheduling their 2020 postponed travel and events. This means that for some 2021 dates, there will be double the demand. Most locations offer a very flexible cancellation policy, so why not start your sourcing now, before the pressure is on. You can fill out this form for a free venue sourcing consultation with EJP Events.

    Katherine O’Brien is Lead Events Coordinator at EJP Events, and also the brains behind food blog What’s On Kate’s Plate.

    Virtual and Hybrid Event Showcase at Skyrise

    a hybrid event attendee listens to a sommelier from a distant tableA virtual and hybrid event attendee listens to a wine sommelier explain wine pairings at a small hybrid event. Additional attendees view remotely and are connected to the event on a big screen. Photo: Tom Cook Photo

    Ā 

    Virtual and hybrid events have been on the upswing since the 2008 recession, but 2020 pushed them to the forefront. As EJP Events fielded many requests to move events online this year, we employed our existing knowledge and pulled in technical production teams, as well as software platforms like Whova, Eventsquid, and vFairs, in order to create compelling virtual and hybrid event offerings.

    a table set for a virtual wine dinnerThis table is set for a virtual at home wine experience, complete with charcuterie box, bottles of wine, notebook, and the computer with which to participate in the event.

    Ā 

    The challenge, however, was how to relay our vision to new clients. As much as we love to dial in every detail and think critically about the attendee experience (have you ever thought how many physical items an attendee will need to gather in order to be on camera at a virtual wine dinner? We have!), it’s hard to convey that to someone who has never done this before. And it’s not like we could go into our existing clients’ living rooms and take photos of them attending our events during a pandemic, let alone the privacy issues!

    Ā 

    video camera recording a hybrid event
    Livestreaming and video-recording of events has become de rigeur due to the pandemic-created virtual and hybrid event requirements starting in 2020. Photo: Tom Cook

    So we put on our creative agency hats, and put together a content shoot (or styled shoot as it’s known in the weddings world). Emee and Katherine spent many hours in the fall brainstorming over Zoom, which best practices would make a virtual event shine; as well as what needs to be done to make your small hybrid event not only fun and memorable, but over-the-top in safety. We even experienced the now-common pandemic phenomenon of having everything scheduled and ready to go for our shoot event, only to have Multnomah County go into a four-week freeze and have to re-schedule the entire event and all its vendors.

    We’re happy to note that because of this team and their experience and professionalism, it reinforced our faith in the event process and things went off without a hitch. (Unless you count that Emee forgot her on-camera outfit and had to send someone back for that.) And we now have this wonderful content to share with you, that I hope tells the story of how EJP Events would envision a safe, engaging, delightful, and productive virtual or hybrid event where everything is dialed in, from the food and drink, to the individual sanitized microphones on each attendee. Check it out in the gallery below. Our main ideas are:

    • Tell people what to do. Pre-COVID, people didn’t need a lot of instruction at a networking event or a happy hour. During COVID, however, structure and format is needed. Open networking leads to too-close gathering. Offer each attendee their own seat, table, or area and provide a program of activities.Ā 
    • Speaking of program, make sure to explain the program to everyone through multiple channels: Pre-event communications, on-site signage and directionals, live staff offering directions and guidance, and audible instructions through the use of announcements.
    • If people are attending remotely as well as in-person (a “hybrid event”), ensure that the home viewer is not left out of the action by creating an online, digital broadcast that is just as interesting as the in-person experience. Make sure audio is good, not just of the speaker but of the in-person attendees, to give home viewers the feeling of “being there”. Offer opportunities for the home viewer to be “seen” at the in-person event and interact with the in-person guests. It’s a two-way street!

    There are so many more details I could share, so I hope you’ll follow up with us if you have questions. For those of you who believe we’ll be back to normal and there’s no reason to keep perfecting virtual and hybrid events, here are a few headlines and quotes from news around the world:

    Virtual Events, Other “COVID Trends” Likely to Continue to Mid-2021, Meetings and Events Director Says

    Health expert predicts concerts, sporting events won’t return until ā€˜fall 2021 at the earliest“;

    ā€œOnce my family and I are vaccinated, I would change behaviors, except I can’t imagine being in a crowd or attending any crowded events until at least 80 percent of the population is vaccinated.ā€ā€” Julie Bettinger, associate professor, University of British Columbia

    David Nash, M.D., who serves as dean emeritus at Jefferson College of Population Health, anticipates that large in-person events could return with enhanced safety measures ā€œdeep into 2021 — the last quarter.ā€

    Location: Skyrise / Remote.ly
    Catering: Charcuterie Me
    Photography: Tom Cook Photo
    Planning: EJP Events
    Florist: Mix Mod
    Dessert: Missionary Chocolates
    Rentals: The Party Place
    Wine: Domaine Roy + fils
    Signage: The Fresh Hues
    Plates: Dtocs
    Stylist: What’s On Kate’s Plate

    The 2021 EJP Events Corporate, Event, and Weddings Gifting Guide

    corporate hybrid and virtual eventsTom Cook Photo – Katherine O’Brien of EJP Events demonstrates the physically-distanced method of passing out conference swag at a small hybrid event with 4 people in attendance at Skyrise. Signage and props by The Fresh Hues; Floral MixMod; Rentals The Party Place

    While the Christmas personal shopping rush is winding down, the winter/spring 2021 conference and gala season is just heating up. Hundreds of fundraisers, seminars, symposiums, annual conferences, and board meetings are held between January and June every year. Most of these in 2021 will still be virtual due to COVID-19 still rampant in our communities. A conference or business gift brings tactile experience into the virtual and hybrid event world, making it interactive, engaging, and more likely to be remembered.

    We love to give and get gifts – who doesn’t? This year is markedly different as many of us have been isolated from colleagues and friends; and we haven’t been attending meetings and events to keep us connected in our business relationships. Even though we’re heartened by news of a vaccine, it will be months before it’s widely available enough to change what’s happening with hybrid and virtual events.

    I produced this corporate event gifting guide to make it easier for you to find the local Portland businesses creating unique gifts for corporate and social events. I hope it helps you support small businesses (especially those that are BIPOC-owned), and helps you reach out to your friends, clients, and colleagues with a little something to spread cheer and let them know you’ve been thinking about them. Whether it’s conference swag, a personal touch for a nonprofit gala, or a wedding party favor, there are so many reasons to celebrate in 2021 with a token of appreciation and affection.

    Download the 2021 Gifting GuideĀ here, or view it as a website.

    corporate event gifting guide