Group Travel – Plan Now for Future Events

COVID may have drastically changed the way we do group travel, but our needs for new experiences and gathering remain. As we slowly return to travel and events, it’s more important than ever to know where you can gather safely.

With safety as the number one priority, we’re highlighting this list of three amazing destinations for you and your colleagues to visit later in 2021 or 2022. Bend, Oregon; Park City, Utah; and Palm Springs, California. And no need to roam too far – all of these locations are less than a 3 hour drive or flight from Portland, Oregon.

Please note: Stay up to date on the latest public health guidance in Oregon by reviewing Guidance from Oregon Health Authority found at this website. At the time of this writing, only outdoor events of up to 50 guests are allowed in this area. For more detailed guidance on weddings, our colleague Elisabeth Kramer has written a helpful article, found here. State-to-state meetings guidance can vary. Consult with the local and state health authorities for what is permitted. At the time of this writing, a 14-day quarantine is required for persons traveling or returning to Oregon from out of state.

Need to Host a Meeting? – Try Bend, Oregon

If you’re looking to shake things up a bit and get out of town, Bend is an excellent choice, highlighting adventure without being too far off the beaten path. Bend not only offers unparalleled views and outdoor activities, but it also boasts many options for your next meeting.

The Oxford Hotel

  • A view of Oxford Hotel's street sign facade in Bend, Oregon
  • Photo of a bed and pillows in Oxford Hotel, Bend, Oregon
  • Photo of meeting room with screen at the front
  • Photo of the Oxford's door panel

This four diamond, eco-chic hotel is the perfect place to bring the team! With its downtown location everyone can walk to Bend’s many attractions and shops.

It even includes over 2,400 square feet of meeting space – so you can spread out while still getting work done.

Safety Policies

Mount Bachelor Village Resort

  • Vista view of Mt Bachelor Village Resort showing snow-capped mountains in the distance
  • Exterior view of resort building
  • Interior view of hotel room showing Central Oregon views

If you’re looking to have your next meeting nestled in the forest, the Mount Bachelor Village Resort is for you! Once the meetings are over, there are numerous outdoor activities available and downtown Bend is only a short walk away.

Their dedicated Events Center offers more than 5,000 square feet for indoor and outdoor meetings.

Take a virtual tour of the Event Center to get a feel for the space.

Need to Collaborate? – Try Park City, Utah

Let’s face it – it can be difficult to move ideas forward without in-person collaboration.

Getting out of your normal space can help spark creativity and get the team excited again. Park City is perfect for social distancing – together! There are so many options for outdoor activities, from zip lining to horseback riding to fly fishing. You’ll almost forget you’re there to work.

St. Regis

  • Aerial view of Park City Resorts with snowy mountains in background
  • A bedroom view at St. Regis Hotel Park City
  • Photo of boardroom meeting setup
  • Photo of boardroom meeting setup
  • Photo of meeting room setup
  • Outdoor photo of round tables with floral centerpieces

Tune in to nature at St. Regis: This resort offers unmatched luxury in the picturesque Wasatch Mountains. Utilize their private ski valet for convenient ski-in/ski-out access or take in the beauty during a breathtaking hike.

With over 16,000 square feet of event space and 11 different venues, there’s something for everyone.

Montage Deer Valley

  • View of hotel lobby at Montage Deer Valley
  • View of hotel bedroom
  • View of meeting boardroom
  • View of indoor bowling alley
  • View of small group meeting area

This elegant mountain lodge is the ideal setting for your next team meeting! It also offers unrivaled ski in/ski out access and many other year-round activities.

With over 60,000 square feet of indoor and outdoor space available the sky is the limit for your next meeting. Once it’s safe to do so, try renting out their private bowling alley for a bit of fun for you and your team.

Group Travel at Deer Valley Ski Resort

  • A group of skiers smiling at Deer Valley Resort - Group Travel
  • View of meeting room boardroom
  • Evening view of Deer Valley Resort exterior

This Ski Resort offers more than just the ability to hit the snowy slopes! It also hosts a number of event spaces large and small. Try getting the team together to tackle business in the morning and follow that with an afternoon in the snow – there are options for all skill levels and interests.

Need to Build Relationships? – Try Palm Springs, California

Everyone needs a break, and Palm Springs is the perfect place for a getaway that still involves connecting over business.

Whisk the team away to sunny Palm Springs to recuperate while strengthening bonds. In a less than a 3 hour flight, you’ll be gathering under the desert sky and palm trees.

The Ace Hotel + Swim Club

  • Aerial view of Ace Hotel Resort Palm Springs - Group Travel
  • View of an Ace Hotel bedroom suite
  • Aerial view of Ace Hotel Resort swimming pool
  • View of Clubhouse event space
  • View of outdoor meeting space

With private outdoor fireplaces, a spa, and a private pool for events – your group travel event can stay safe and distanced while having fun! And if you do end up leaving the property, it’s only a short walk to downtown.

The private event space offers over 3,000 square feet for flexible indoor and outdoor meetings and events.

360 Tour of Event Spaces

Safety Policies for Group Travel

Avalon Hotel + Bungalows

This beautiful historic property will make it so you never want to go home! With luxurious guest rooms, three pools, a spa and 4-acres of manicured gardens there is plenty of space to relax and recharge safely.

When you’re ready to hold group travel again, there are plenty of indoor and outdoor options available. From courtyards to cabanas, there are lots of fun locations on site to host your meetings and events.

Health + Safety Policies

Don’t Wait!

Many groups are now re-scheduling their 2020 postponed travel and events. This means that for some 2021 dates, there will be double the demand. Most locations offer a very flexible cancellation policy, so why not start your sourcing now, before the pressure is on. You can fill out this form for a free venue sourcing consultation with EJP Events.

Katherine O’Brien is Lead Events Coordinator at EJP Events, and also the brains behind food blog What’s On Kate’s Plate.

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