Category: alternative transportation

Accessible Event Transportation for the Portland metro area

Posted on by Shawn Granton
A van that can hold two wheelchairs, with a ramp on the passenger (right) side extended to the sidewalk.
Photo from MTA, used under Creative Commons license 2.0

Whether it’s a conference, meeting, or wedding, ensuring that all of your attendees can access your venue(s) seamlessly is crucial for fostering inclusivity and enhancing the overall experience of your event. As the planner, you must do your due diligence and research your options. You don’t want an attendee to feel left out because your event lacks the appropriate transportation for someone with accessibility needs. You also can’t assume that your transportation provider will just have this ready for you. We’ve found several vendors who offer accessible event transportation for the Portland metro area and beyond.

Important things to note: Most of these services require reservations AT LEAST two days in advance, some months in advance if booking a larger vehicle, to guarantee availability. Some providers have limited service hours (typically weekday business hours) which can make things tricky for night and weekend events. Those that have indicated 24/7 service are listed in bold. Many of these providers offer different vehicles depending on needs, such as wheelchair vs. walker, so make sure you let them know what you need, as price can vary depending on service. While this list is meant to inform you of possible options, we do not endorse the providers listed here, and can’t guarantee they would work in every particular situation.

Please check each provider below for more info:

Credit: Sarah Petersen for Portland Bureau of Transportation

Travel Portland also maintains its own Accessible Portland page, with tons of resources on accessible event transportation for the Portland metro area. If you’re having an event that includes biking, you can rent Adaptive Biketown accessible bike rentals too!

Man standing in front of a wheelchair accessible van with the lift extended and ready for a passenger.
Image via Willamette Valley Transport’s website.

Nonprofits can also provide useful services for accessible event transportation for the Portland metro area. We found one called Ride Connection, that may be able to provide door-to-door service as long as one is registered in advance and provides 4 days advance notice. One must start the registration process by phone. Check out their website here.

We don’t want to forget to mention our own local public transport service, TriMet. TriMet in Portland offers bus, light rail, and streetcar services, all accessible. However, it isn’t point-to-point, so you do have to plan in advance for the last few miles or blocks of travel. TriMet does offer accessible LIFT service, but from what we’ve researched, there is an application for eligibility, and some bureaucratic hoops to jump through. While there is a visitor eligibility application process, it’s only available to apply by phone. Thus it may not be the most convenient for on-demand, event transportation services.

And don’t forget that EJP Events is there for your event planning needs. Feel free to get in touch if you need assistance with your event, or with accessible event transportation for the Portland metro area.

Planning an event in Salt Lake City

Posted on by Shawn Granton
Red Butte Garden’s Orangerie, photo from Visit Salt Lake.

Planning an event in Salt Lake City? We recently had the opportunity to visit Utah’s capital and largest city, which is also the largest urban area in America’s vast Great Basin, where no water flows to the ocean. (It’s the reason why the Great Salt Lake is so saline!) Salt Lake City lies on the edge of the lake and at the foot of the Wasatch Range, the westernmost reach of the Rocky Mountains. The mountains rise sharply from the relatively flat valley floor, making for a spectacular backdrop. For many visitors, the mountains and the recreation they provide are the reason for coming here. But Salt Lake City has plenty of urban amenities, so one does not need to “go to the mountains” to enjoy being here. Here is a selection of Salt Lake City event venues for you to peruse.

McCune Mansion, from flickr user Emily Allen
Gilded Ballroom at McCune Mansion, from their website
Executive Boardroom at McCune Mansion, from their website

Venue 6SIX9. Located downtown, the interestingly spelled 6SIX9 offers the ability to host events “from corporate parties, seminars, church gatherings to weddings and more!” The venue includes an 8,400 square foot ballroom plus breakout rooms, totaling  20,000 square feet in total available space. Tables, chairs, linens, and centerpieces are also available from the venue.

McCune Mansion. One type of venue we’re always on the lookout for is a historic property. The McCune Mansion is a Shingle-Style estate built in 1901 and in between Temple Square and the Utah State Capitol. The mansion promotes itself as a good venue for business meetings or retreats, weddings and receptions, and for photography shoots as well. The mansion can accommodate up to 300 people in winter and 500 in summer.

Wasatch Brewing’s Tasting Room
Wasatch Brewing’s Landing Room

Wasatch Brewing. We love event venues in breweries, because the availability of tasty beer is guaranteed! Wasatch’s Salt Lake City location is located in the hip ‘n’ happening Sugar House neighborhood. The brewery offers two event spaces, The Landing Room which can hold 40 and The Tasting Room which can hold 30. Both rooms can be rented together, too! Wasatch has a full kitchen, and meals can be done buffet style.

Beehive Distilling
The event space at Beehive Distilling, Salt Lake City, Utah. From their Instagram.

Beehive Distilling. Located a couple miles south of downtown in South Salt Lake, this bar can host up to 180 in its 4,000 square foot space. Beehive’s event focus is on “corporate meetings, non-profit organizations, weddings and parties”, with an active distillery as your backdrop. Because of the nature of the business, all guests must be 21 and over.

Getting around: Salt Lake City’s light rail system, TRAX, has expanded greatly over the past twenty years, extending from downtown to the Airport, the University of Utah, and southern suburbs. All of the event venues above are within a ten minute walk to a light rail station or S-Streetcar, which connects to TRAX. If you want to get around by bicycle, you’ll see several GREENbike bikeshare stations around town. Amtrak’s California Zephyr stops once a day at Salt Lake’s Intermodal Terminal west of downtown–someday we hope direct service to Portland via Boise resumes.

A word about liquor laws: Utah’s liquor laws are infamous across the United States. Thankfully the stricter regulations have loosened in the past twenty years: You are no longer required to become a member of a “private club” to enjoy adult beverages in a bar, thank the 2002 Winter Olympics for that. And the notorious “three point two” alcohol by volume limit on beers was raised to five percent in 2019–you can get stronger beer, too, but it’s not as easy. You still can’t get more than one shot (1.5 fluid ounces, or about 45 ml) in a mixed drink, something Emee learned the hard way during a recent visit. But you can buy spirits directly from a distiller like Beehive, even on Sunday when state-run liquor stores are shuttered. For more info, check out these two articles.

We hope that you found this post to be informative and hope it helps you find the right Salt Lake City event venue for you!

Planning an event in Eugene, Oregon

Posted on by Shawn Granton
A person looks down from a balcony into a large event space with people standing and mingling around cocktail tables, a stage, and a bar. Perfect for planning an event in Eugene, Oregon.
The Grand Hall at Venue 252. Photo from their website.

Planning an event in Eugene, Oregon? We recently had the opportunity to visit Eugene, Oregon, the state’s second-largest city for a trade show so we have several fresh ideas for you. Sitting at the southern end of the Willamette Valley, Eugene is about 120 miles (195 km) south of Portland, an easy two hour drive, that is if traffic on Interstate 5 isn’t bad. But you don’t have to sit in traffic if you don’t want to–there is convenient Amtrak train and bus service, with several trips daily. That is how we traveled for this recent trip! And because Eugene is a city known for its numerous cultural activities, brewpubs, and bikeability, it’s a good place to hold an event. Here is a selection of Eugene Oregon event venues for you to peruse.

Venue 252. Operated by local natural grocery chain Market of Choice, this venue bills itself as “your event venue for weddings, fundraisers, trade shows and more.” Located just outside of downtown and close to Eugene’s Amtrak station, this 20,000 sq. ft. venue can accommodate up to 770 seated guests or 1,285 standing.

The Barrow. This community-minded venue is also located close to Eugene’s Amtrak station and consists of two buildings adjacent to each other. The Mahonia and Stellaria Community Rooms can hold up to 50 people, while the Stellaria Board Room can seat 25. Each building (Mahonia and Stellaria) have rentable common kitchens. We can see The Barrow as being perfect for planning an event in Eugene, Oregon for small gatherings, workshops, meetings, and the like.

A person walks through a hotel lobby at the Graduate Hotel in Eugene, Oregon. There are trade show booths set up on either side of the lobby.
The lobby at Graduate Eugene, set up for a trade show

Graduate Eugene. The Graduate is a chain of hotels that operate properties in many college towns across the US. (We visited their Berkeley location in 2019.) Conveniently located just two blocks from Eugene’s Amtrak station, The Graduate boasts its own Conference Center. The Center has spaces such as the Playwright’s Hall (11,620 sq. ft./capacity 1,400), the lobby which can hold 800 people, a suite of smaller event rooms that can hold 125 to 350 people, breakout rooms, and board rooms. To top it off (pardon the pun), there is the 3,700 sq. ft. Vista Ballroom and Rooftop space which according to The Graduate is perfect for “small weddings, company retreats, and family reunions.”

Barrel Room at Hop Valley Brewing. Eugene is renowned for their beer scene. There are numerous brewpubs and tasting rooms in town, many located in the Whiteaker neighborhood to the west of downtown. This is where you’ll find Hop Valley’s Barrel Room. This private room can accommodate 10 to 100 people, with additional patio space reservable if needed. Hop Valley bills this space as appropriate for “birthday parties and company events to non-profit fundraisers and monthly meetings for your club or organization”. And you’ll be able to sample Hop Valley’s tasty beers and food from their pub menu!

Image of chairs and tables set up in a wood-floored, high-ceilinged ballroom at the University of Oregon. If you're planning an event in Eugene, Oregon, you can't skip the University of Oregon! Here is U of O's Ballroom at Erb Memorial Union, Photo from their website.
If you’re planning an event in Eugene, Oregon, you can’t skip the University of Oregon!
Here is U of O’s Ballroom at Erb Memorial Union, Photo from their website.

University of Oregon. Lastly, we could not forget to mention the place that Eugene is most known for! The University of Oregon has numerous spaces available, large and small. This would be a perfect venue for a planning an event in Eugene, Oregon; especially a very large one.

We hope that you found this post to be informative and hope it helps you find the right Eugene, Oregon event venue for you!

Ten don’t-miss moments on Amtrak’s Coast Starlight

Posted on by Shawn Granton
Northbound Coast Starlight crossing Stenner Creek Trestle, just north of San Luis Obispo CA. Photo: Loco Steve

As event planners, we’re always looking for more-sustainable options for our clients. Did you know that trains produce less than 15% of the CO2 per passenger kilometer as planes? With COP26 highlighting the need to decrease our CO2 burdens both individually and as a society, we recommend train travel anytime it’s feasible.

Practicing what we preach, we recently flew to Southern California to facilitate 7CTOs retreat in San Diego, with our Brompton folding bikes in tow. But for the return trip we decided to do something a bit different: Take the train home. We love using Amtrak for both short and long distance trips. Amtrak’s Coast Starlight is their premier West Coast long-distance train, running from Seattle to Los Angeles. We booked a “sleeper”, our own compartment that features actual beds, and spent a day and a half looking out the window. Train travel can be both climate-friendly and better than the plane in several respects – one of them being all of the sights you’ll see!

Here are ten different points of interest seen from the windows of the Coast Starlight as it plies the West Coast, from south to north:

Los Angeles Union Station, the departure point for northbound Coast Starlight trains.

Southern and Central California beaches. If you’ve looked at Amtrak’s promotional imagery, you may have seen an image of a train hugging a coastline with cerulean-blue ocean beneath. That’s where the Coast Starlight cruises along the edge of the Pacific from around Ventura to south of San Luis Obispo. Pro tip: Headed northbound, make sure you get a seat on the left side of the train to get the best views!

Point Conception. North of Santa Barbara the Coast Starlight travels through the private Hollister Ranch, an area of chapparal-covered hills with little development. The Starlight actually heads west through this area until it reaches Point Conception, a small cape with lighthouse. The train then turns northwards to pass through…

Vandenberg Air Space Force Base, the home of America’s West-Coast space launches. Keep your eye out for Space Launch Complex 6, which was modified for Space Shuttle launches. Alas, Vandenberg never saw the Shuttle launch (or land) here, but the base hosts regular NASA and SpaceX flights.

Horseshoe Curve. Just minutes from departing San Luis Obispo station, the Coast Starlight heads into a big horseshoe curve. It’s possible to see both the front and end of the train at the same time!

The Central California landscape, seen just north of San Luis Obispo

Jack London Square. The Coast Starlight’s Oakland depot is located in an entertainment district next to San Francisco Bay. For several blocks the tracks run right down the middle of a city street, The Embarcadero.

Mothball Fleet. About ten minutes outside of the Martinez station, the Coast Starlight crosses Carquinez Strait and hugs Suisun Bay on its way to Sacramento. On the right side of the train in the bay is Suisun Bay Reserve Fleet. where outdated Naval ships go to await their final fate. Note: This site is best observed southbound, it may be dark by the time the northbound train passes through here.

Odell Lake at Willamette Pass. The Coast Starlight has been cruising along a high plateau to the east of the Cascade Range since it climbed up the Sacramento River Canyon. After leaving Chemult station, the Starlight heads to the Cascades where it will cross it at Willamette Pass and then follow the Willamette to Portland. Before the summit is postcard-perfect Odell Lake, seen on the right side of the train.

Westfir (Office) Covered Bridge. The Coast Starlight spends a good hour or more descending from Willamette Pass to the mountain-bike crazy town of Oakridge. After a short tunnel the train passes through tiny Westfir. To the left, over the North Fork of the Middle Fork of the Willamette River is the Office or Westir Covered Bridge. At 180 feet in length, it’s the longest covered bridge in Oregon!

Willamette Falls. On the Coast Starlight’s left side as it enters Oregon City is one of the mightiest waterfalls of the west! The Willamette descends 40 feet down to tidal level. The Falls have historically been a barrier for shipping traffic. Yet it was also a major spot for fishing and trading for the tribes here before European settlement. The old Blue Heron Paper Mill is now owned by the Confederated Tribes of Grand Ronde and is being redeveloped for public use.

Tacoma Narrows Bridge(s)

Tacoma Narrows/Point Defiance. Now we are near the end of the journey. Closing in on Seattle, the sea comes into view again a short time after leaving the Olympia/Lacey (Washington) station. For several miles the tracks hug the shore of the Puget Sound, passing under the Tacoma Narrows Bridge. The Coast Starlight then passes through the Point Defiance tunnel. And the last few miles before entering downtown Tacoma cruise along the shore of Commencement Bay. (Please note: The other Amtrak route through this area, the Cascades, now uses the Point Defiance Bypass that cuts off this scenic section of track. The Coast Starlight route will remain along the waterfront for the time being.)

King Street Station in Seattle, the final station on the northbound Coast Starlight.

We hope this gives you a snapshot of the pleasures of traveling by train, and of the climate benefits. If you’re interested in setting up a group travel excursion for your next meeting or gathering, or in using a train for an event, please contact us.

Revisiting: San Juan Islands (and Fidalgo Island) weddings

Posted on by Shawn Granton

A Washington State Ferry passes between Lopez and Shaw Islands.

Thinking about a wedding location that is the perfect balance between sea and forest? Consider a wedding on the San Juan Islands!

The San Juan Islands are an archipelago in the Puget Sound of Washington State, north of Seattle and south of Vancouver. They are just west of the Skagit Valley. There are over 400 islands and rocks in the archipelago. The four largest islands, San Juan, Orcas, Lopez, and Shaw, are accessible to the mainland via the Washington State Ferry System.

The islands offer a rich tapestry of forests, farmlands, and beaches. Plus there are spectacular views of the water and mountains. You’ll find several wineries and organic farms dotting the islands. The islands are rural and pastoral in flavor. But you’ll find urban services in Friday Harbor on San Juan Island, Lopez Village on Lopez Island, and Eastsound on Orcas Island.

Roche Harbor Resort on San Juan Island. From their website.

Here are some ideas for wedding venues in the San Juan Islands.

San Juan Island

Lopez Island

Orcas Island

Majestic Inn and Spa, Anacortes.

Fidalgo Island/Anacortes

Anacortes lies on Fidalgo Island, the gateway to the San Juan Islands. The area gives a similar vibe to the San Juans without the ferry logistics.

A note about transportation

Since we’re talking about islands, transportation logistics is a very important thing to consider!

The Washington State Ferry Service (WSF) is the primary transportation to the islands, connecting the San Juans to Anacortes and then the mainland*. Plan on bringing your car on the Washington State Ferries on weekends or during the summer months? Advance reservations are strongly recommended! However, you’ll always get on the next ferry if you are on foot or bicycle, no reservation needed. Long term paid parking is available at the Anacortes terminal.

Not driving? You can take Amtrak to Mount Vernon Station, then Skagit Transit buses will bring you all the way to the Anacortes Ferry Terminal. You can find taxi service on San Juan, Orcas, and Shaw Islands. There is also bike rental available on the islands, including dockside rental at the Lopez terminal.

The Victoria Clipper runs a passenger-only ferry from downtown Seattle to Friday Harbor. There is also privately chartered boat and plane transportation available.

*****

The San Juan Islands are a beautiful place that feel removed from the rest of the world. Yet, they are close enough to major destinations like Seattle and Vancouver BC. So consider having a wedding in the San Juan Islands!

 

*Anacortes is on Fidalgo Island, which is connected to the mainland via two bridges.