When sourcing a venue for a conference, seminar, or corporate meeting, the event spaces available at colleges and universities are often overlooked. That’s a missed opportunity—because many higher education institutions offer affordable, well-equipped, and professional meeting spaces perfect for hosting successful events.
The Hidden Value of University Event Venues
University campuses typically feature:
- State-of-the-art conference facilities
- Lecture halls with AV capabilities
- Ample breakout rooms and green spaces
- On-site catering
- Tech support
- Convenient locations, often near city centers
- Many things to do inside and around the campus
And here’s the real bonus: college and university venues are often more budget-friendly than hotels or convention centers—without sacrificing quality or service.
Addressing the Common Misconceptions about Scheduling
One reason many hesitate to consider university meeting spaces is the belief that they’re unavailable during peak academic periods like September and October. While it’s true that certain dates may be reserved for internal campus events, many institutions offer flexible scheduling, especially during weekends, holidays, and academic breaks.
Another concern is the assumption that universities come with too many restrictions. Yet, events are regularly booked in museums, historic buildings, and galleries—venues that come with their own sets of limitations and often require lots of extras in the form of rentals. In reality, colleges are often more accommodating than expected and can even offer unique perks, such as access to renowned faculty speakers or student volunteers.
Final Thoughts
Next time you’re planning a meeting or conference, don’t overlook what universities have to offer. With the right timing and coordination, university event spaces can be cost-effective, convenient, and surprisingly full-featured.
Need help planning a meeting or conference at a university or college? We have in-depth knowledge and experience with many schools, including the University of Oregon, University of Montana, University of California Berkeley, and Yale University. Get in touch with us if you need help or want to learn more.
