We have an Event Planner Job Posting to share with you! EJP Events LLC is a Portland, Oregon-based event planning company holding the core value that True Hospitality Welcomes Everyone. We work all over the US and internationally, supporting individuals and organizations so they can be excellent hosts of their important milestone events.
Position: Associate Event Coordinator. Posting updated September 2024. One position currently available part-time (20+ hr/wk).
Our Associate Event Coordinator(s) will join a distributed team of five, and be responsible for a broad range of event planning support activities with both office (computer-based) and on-site event work. “Office” work will be flexible, within regular business hours, and work-from-home compatible after a successful 6-month training period. However, the nature of event work is mainly in-person in 2024, so this position cannot be fully remote. On-site event work will require specific mandatory work hours and locations with occasional travel.
Primary tasks will include: maintaining a database of client and vendor information; client and vendor follow-up; maintain/develop vendor relationships; event documentation; transcribing and organizing event notes after client and vendor meetings; internet research; on-site event support and coordination; and errands. Mandatory results-based job requirements include acting as a team player to effectively and proactively move the event planning process forward; collaborate and communicate effectively to reduce time spent on audits and interventions; and overall be a key contributor in client happiness and team success. AECs should expect to be on site at 12-20 events per year, some multi-day, and some outside of Portland.
When onsite, required duties involve: staffing of the registration desk to greet guests and check attendance, hand out any event materials, and provide support to the Lead Event Planner. Retrieve boxes from storage, lift/shift/roll up to 50 lbs., and walk, stand, and speak with attendees for extended periods of time in a customer-facing setting.
Additional tasks will include: On-site venue monitoring of our Risley Landing Gardens event venue on event days, giving tours of the Gardens, and preparing sales documents to ensure the accuracy of booking information before the client signs.
The AEC is required to attend 1 weekly in-person staff meeting in Portland at minimum, and additional weekly meetings during training until their remote schedule is established. AECs should be expected to be in the office in-person 2-3 times per week.
Pay and benefits: Base hourly rate $19/hr depending on experience, W-2 position (Not a contractor). Paid Time Off is earned starting on day one of employment. Position is eligible for approved overtime. Most weekends and Federal holidays off unless there is an event assignment. A commission program of up to 15% of net sales in addition to the above compensation is available to sales-trained accepted candidates who have completed both sales training and the required 6-month employee training and probationary period. An additional benefit is an Employee Convenience Reimbursement which may be used to offset the cost of individual health care premiums, travel to and from the office/work sites, and to reimburse for the cost of using personal devices such as laptop and mobile phone for work. By law, employees are covered by Workers’ Compensation and unemployment insurance, Oregon Paid Leave, and Oregon Family Leave.
Time requirement: 20+ hours/wk part-time; with opportunity for training and growth to full-time position as well as hourly rate increase and project-based bonuses for the right candidates.
Required Qualities, Skills, & Experience:
• Relationship focused and results-oriented
• Calm and professional under pressure
• Approachable and confident
• Attendance: dependable, reliable and punctual
• Honest and ethical
• Respectful of client, vendor, and company confidentiality
• Highly organized and detail oriented
• Proactive and persistent
• Robust internet research skills
• Professional and concise verbal and written communication skills
• Evening & weekend availability (scheduled in advance)
• Microsoft Office Suite, Google Workspace, email
• High School Diploma or GED
• Minimum 1-5 years of related or applicable work history
• Valid DL & insurable driving record
• Able to walk and stand for extended periods of time
• Able to lift and move up to 25 lbs; and to roll/push larger loads on a cart.
Preferred:
• Experience with Honeybook, Asana, and/or Timeline Genius event planning software
• experience in an intensive customer service environment
• bachelor’s degree
• data management experience
• hospitality industry experience
• Spanish proficiency or fluency
• Knowledge of additional software related to event planning, project management, CRM, or creative business management (please list any event planning software types you are proficient in, in your resume or cover letter)
How to Apply to this Event Planner Job Posting: Send a cover email of interest with your resume as a PDF attachment to: emee@ejpevents.com Please put in the Subject line of the email: AEC {Year in which you are applying|} APPLICANT: (your last name) Example: “AEC 2024 Applicant: Pumarega”
Please include a description of your regular weekly availability in your cover email. Examples: “I am available full time M-F 8am – 5pm with availability for weekend and evening work.” Or: “I am available part time M-W-F 9am – 3pm with availability for weekend and evening work with advance notice.”
Women, BIPOC, and LGBTQ+ candidates are encouraged to apply. Candidates requesting accommodations to the above required skills, qualities, and experience are asked to include a description in their cover letter.
EJP Events is a 100% non-smoking company; smoking or vaping of any kind is prohibited at all office locations and at events. Please read more about EJP Events at our website: https://ejpevents.com/about-us/