We have an event planner job posting for you!
Job Posting: Associate Event Coordinator (Full-Time)
Location: Portland, OR
Company: EJP Events LLC
About Us:
EJP Events LLC is a boutique event planning company based in Portland, Oregon, with a core value of True Hospitality Welcomes Everyone. We plan and execute milestone events for individuals and organizations across the U.S. and internationally. Our team is dedicated to delivering excellence.
Position Overview:
We are seeking a full-time Associate Event Coordinator to join our distributed team of three. This role offers a mix of both office-based (computer) work and on-site event support. After a successful 6-month training period, this position becomes partially remote, though it is not fully remote. On-site event support will involve travel and specific mandatory work hours.
Responsibilities:
- Maintain and update client and vendor databases
- Follow up with clients and vendors
- Develop and maintain vendor relationships
- Prepare and send sales brochures and proposals
- Document events and transcribe notes from client/vendor meetings
- Conduct internet research
- Provide on-site event support and coordination (12-20 events annually, some multi-day, some outside Portland)
- Perform various tasks like staffing registration desks, retrieving and moving event materials (up to 50 lbs with assistance), and providing guest support
- Assist with venue monitoring at Risley Landing Gardens, including giving tours and preparing booking documents
- Attend one in-person staff meeting per week (minimum) and additional meetings during training
- Be in-office 2-3 times per week during training
Key Qualifications:
- Strong interpersonal skills; team-oriented and client-focused
- Calm under pressure with excellent problem-solving skills
- Detail-oriented and organized
- Strong written and verbal communication skills
- Able to lift and move 25 lbs; walk/stand for extended periods
- Familiar with Microsoft Office Suite, Google Workspace
- Valid driver’s license and insurable driving record
- Minimum 1-5 years of relevant work experience
- High School Diploma or GED required
Preferred Skills & Experience:
- Familiarity with event planning software (Honeybook, Asana, Prismm, Timeline Genius)
- Experience in customer service, hospitality, or event planning
- Bachelor’s degree preferred
- Work experience in travel, tourism, catering, or hotels
- Spanish proficiency or fluency is a plus
Compensation & Benefits:
- Pay: $20/hr (DOE), with opportunities for overtime
- Commission: Up to 15% of net sales for sales-trained employees after the 6-month probationary period
- Benefits: PTO accrues from day one, Employee Convenience Reimbursement (for health care premiums, commuting costs, device usage), coverage under Workers’ Comp, Oregon Paid Leave, and Family Leave
- Weekends and Federal holidays off unless assigned to an event
- Potential for promotion to Lead Event Coordinator and project-based bonuses
How to Apply to this Event Planner Job Posting:
Submit a cover letter (in the body of the email) and your resume (PDF attachment) to emee@ejpevents.com with the subject line: AEC [Year of Application] Applicant: [Your Last Name]. Example: “AEC 2025 Applicant: Smith”.
We encourage applications from women, BIPOC, and LGBTQ+ individuals. If you require accommodations, please include details in your cover letter.
Note: EJP Events is a 100% non-smoking company.
Learn more about us at EJP Events.