TERMS AND CONDITIONS
Travel Advisor, Group Travel, and Meeting Sourcing Services
EJP Events LLC and d/b/a Travel Romantics
Thank you for your interest in holding an event or meeting with EJP Events! The following terms and conditions apply to our handling of your information and data; and how you (the “Client” or “Requestor”) and EJP Events (the “Event Planner,” “Travel Agent,” or “Travel Advisor”) work together prior to any event contract. Should you choose to enter an event contract with EJP Events, those terms and conditions outlined in your contract will supersede anything here.
By filling out an inquiry form, you are requesting that the Event Planner/Travel Agent contact you. Depending on the information you share, EJP Events may also contact you with suggestions for event design, venue choices, locations for your meeting, and other helpful information that may help you make a decision. You are under NO OBLIGATION to use any venue or vendor we recommend, and there is NO COST to you for the suggestions we may offer during this pre-contract consultation period.
1. Advisory Capacity and Supplier Relationships
If your event request includes a request for information about travel services, lodging, or sleeping rooms, you grant permission for us to research availability and rates on your behalf, as a travel agent. While certain levels of this service are complimentary (free of charge) to you, should you book with one of the hotels, airlines, or lodging properties we suggest, EJP Events may receive a commission or other travel agent/meeting planner perquisite from the property or carrier, such as loyalty points.
EJP Events acts in an advisory capacity only and does not own or manage any travel product or property that may be recommended to you. You, the Client, understand that EJP Events and its employees and contractors, or any related entities, are not the source or supplier of the travel services you have requested, and act solely as an agent for the actual suppliers of such services. You have been advised that the suppliers whose names appear in the information supplied to you, such as air carriers, cruise companies, ground transportation providers, hotels, and venues, are those who are actually responsible for providing the travel and event services you may purchase.
You consent to and request the use of those suppliers and agree not to hold EJP Events responsible should any of these suppliers: 1) fail to provide the travel services you have purchased; 2) fail to comply with any applicable law; or 3) engage in any negligent act or omission that causes you any sort of injury, damage, delay, or inconvenience.
2. TSA Secure Flight Program
The Transportation Security Administration (TSA) requires you to provide your full name, date of birth, and gender for the purpose of watch list screening, under the authority of 49 U.S.C. section 114, the Intelligence Reform and Terrorism Prevention Act of 2004, and 49 C.F.R. parts 1540 and 1560. You may also provide your Redress Number (from the Department of Homeland Security Traveler Redress Inquiry Program), if available.
Failure to provide your full name, date of birth, and gender may result in denial of transport or denial of authority to enter the boarding area. TSA may share information you provide with law enforcement or intelligence agencies or others under its published system of records notice. For more information on TSA privacy policies, please visit www.tsa.gov.
3. Government-Issued Identification
The Transportation Security Administration requires all travelers to carry a government-issued identification card in order to board a flight. The name, date of birth, and gender that appears on your identification must exactly match the same data listed on your airline ticket and in your booking records. Failure to strictly comply with these requirements may result in denied boarding or delays at airport security checkpoints that could cause you to miss your flight.
EJP Events is not responsible for denied boarding, delays, or additional costs incurred due to name discrepancies, misspellings, or failure to present valid identification. It is the traveler’s responsibility to verify that all information provided to EJP Events for booking purposes is accurate and matches their travel documents exactly.
4. Passport, Visa, and Entry Requirements
EJP Events is not responsible for the issuance of travel identification documents such as passports and/or visas. Travelers should ensure they have, or have been approved for, the appropriate documents before purchasing travel.
If traveling internationally, you must have a valid passport. Depending upon your destination, nationality, and immigration status, you may also need to obtain one or more visas or travel authorizations (such as ESTA for the United States). It is your responsibility to verify entry requirements with the appropriate government authorities.
For United States Travel:
- Canadian citizens require a valid passport for air travel to the United States (Enhanced Driver’s Licenses are not accepted for air travel).
- Citizens of Visa Waiver Program countries must obtain ESTA authorization prior to travel.
- Non-US citizens should verify their visa and entry requirements with US Customs and Border Protection (www.cbp.gov).
- US passport and visa information may be obtained from the US State Department at travel.state.gov.
EJP Events is not responsible for denied boarding, entry refusal, deportation, or any costs or consequences arising from a traveler’s failure to obtain proper travel documentation.
5. Travel Insurance
EJP Events strongly recommends the purchase of travel insurance to cover certain risks inherent in travel, including but not limited to: supplier bankruptcy, trip cancellation, trip interruption, travel delays, medical emergencies, lost or delayed baggage, and the inability to travel due to unforeseen circumstances.
EJP Events is an authorized reseller of travel insurance through Allianz Partners and can provide quotes upon request. If you choose not to purchase travel insurance, or if you purchase travel insurance on your own (not through EJP Events), you acknowledge that you are assuming any financial loss associated with your travel that would otherwise have been covered by such insurance.
By proceeding with a booking through EJP Events, you confirm that travel insurance has been offered to you and that you have either accepted or declined coverage.
6. Pricing, Payment, and Post-Purchase Adjustments
All quoted travel prices are subject to change and are based on availability. Prices are not guaranteed until payment is received and tickets are issued.
The airline tickets, tours, or other travel products you purchase may be subject to supplemental price increases imposed after the date of purchase. Post-purchase price increases may be applied due to additional costs imposed by a supplier or government entity, including but not limited to: fuel surcharges, taxes, fees, and fluctuations in foreign exchange markets. You acknowledge that you may be charged additional amounts to offset such increased costs and authorize EJP Events to charge your form of payment for such amounts after notification.
All amounts are quoted and payable in US Dollars (USD). Any currency conversion costs or exchange rate fluctuations are the responsibility of the Client.
Payment Method Recommendation: EJP Events recommends using a credit card for travel purchases, as this form of payment may offer you the opportunity to dispute charges should a supplier cease operating or fail to deliver services. EJP Events does not recommend paying for travel by cash, check, wire transfer, or debit card.
7. Changes, Cancellations, and Fare Restrictions
You agree to review your travel documents for accuracy upon receipt and understand that you may contact EJP Events if you have any questions. You understand that discounted fares typically involve restrictions and that changing any aspect of your travel arrangements may result in the payment of additional fees. Conversely, cancellation of any aspect of your travel arrangements may result in financial penalties, in accordance with the supplier’s fare rules and cancellation policies.
EJP Events service fees for booking and change processing are separate from, and in addition to, any fees imposed by airlines or other suppliers. EJP Events service fees are non-refundable once services have been rendered.
8. Limitation of Liability
You accept that EJP Events is not responsible for, nor will you attempt to hold EJP Events liable for, any injury, damage, or loss you may suffer on account of any conditions, actions, or omissions that are beyond EJP Events’ reasonable control. This includes, but is not limited to: acts of God, weather, natural disasters, war, terrorism, civil unrest, government actions, pandemics, epidemics, airline schedule changes, flight cancellations, delays, denied boarding, lost or damaged baggage, supplier bankruptcy, or any act or omission of a third-party supplier.
You agree that EJP Events’ liability is limited to the amount paid to EJP Events by you for travel advisory services (service fees). This limitation does not include amounts paid directly to airlines or other suppliers for airfare, accommodations, or other travel products.
You agree that these terms apply to you and your entire traveling party.
9. Dispute Resolution and Governing Law
In the event of any disputes arising from or related to services provided by EJP Events, such disputes shall be governed by the laws of the State of Oregon, USA, and may only be litigated in the courts of Multnomah County, Oregon. The non-prevailing party shall be responsible for any judgment awarded plus reimbursement of all reasonable attorney’s fees of the prevailing party.
10. Privacy and Data Protection
EJP Events collects personal information (including names, dates of birth, gender, passport numbers, and payment information) solely for the purpose of providing travel booking and advisory services. This information is shared with airlines, hotels, and other travel suppliers as necessary to complete your reservations, and with government agencies as required by law (including TSA Secure Flight requirements).
EJP Events collects only the personal information necessary to provide the services you have requested, and only for the purposes identified at the time of collection. We use secure, PCI-compliant systems for collecting and processing payment information. Your information is used and disclosed only for the purposes for which it was collected, is not sold or shared for marketing purposes, and is retained only as long as necessary to provide services and comply with legal requirements. We take reasonable steps to ensure your information is accurate and up to date. You have the right to access your personal information held by EJP Events and to request corrections. For questions, concerns, or requests regarding your personal information, please contact our Privacy Officer, Emee Pumarega, Owner of EJP Events, at emee@ejpevents.com.
11. Contact Information
EJP Events LLC
IATAN #38531356
3439 NE Sandy Blvd #110
Portland, Oregon 97232 USA
Phone: +1 (503) 284-6756
Email: info@ejpevents.com
Web: www.ejpevents.com
Effective Date: December 2025
These Terms and Conditions may be updated from time to time. The most current version will be posted on the EJP Events website.