TERMS AND CONDITIONS OF USE – EJP EVENTS / TRAVEL ROMANTICS / GROUP TRAVEL AND MEETING SOURCING
Thank you for your interest in holding an event or meeting with EJP Events! The following terms and conditions apply to our handling of your information and data; and how you (the “Requestor”) and EJP Events (the “Event Planner/Travel Agent/Travel Advisor”) work together prior to any event contract. Should you choose to enter an event contract with EJP Events, those terms and conditions outlined in your contract will supersede anything here.
By filling out an inquiry form, you are requesting that the Event Planner/Travel Agent contact you. Depending on the information you share, EJP Events may also contact you with suggestions for event design, venue choices, locations for your meeting, and other helpful information that may help you make a decision. You are under NO OBLIGATION to use any venue or vendor we recommend, and there is NO COST to you for the suggestions we may offer during this pre-contract consultation period.
If your event request includes a request for information about lodging or sleeping rooms, you grant permission for us to research availability and rates on your behalf, as a travel agent. While this is a complimentary (free) service to you, should you book with one of the hotels or lodging properties we suggest, EJP Events may receive a commission or other travel agent/meeting planner perquisite from the property, such as loyalty points.
EJP Events acts in an advisory capacity only and does not own or manage any travel product or property that may be recommended to you. You, the Requestor, understand that EJP Events and its employees and contractors, or any related entities, are not the source or supplier of the travel services you have requested, and act solely as an agent for the actual suppliers of such services. You have been advised that the suppliers whose names appear in the information supplied to you, such as hotels and venues, are those who are actually responsible for providing the travel and event services you may purchase. You consent to and request the use of those suppliers and agree not to hold EJP Events responsible should any of these suppliers: 1) fail to provide the travel services you have purchased; 2) fail to comply with any applicable law; or 3) engage in any negligent act or omission that causes you any sort of injury, damage, delay or inconvenience.
You accept that EJP Events is not responsible for, nor will you attempt to hold them liable for, any injury, damage or loss you may suffer on the account of any conditions, actions or omissions that are beyond reasonable control. You agree that these terms include the entire traveling party and that in the event of any disputes; they may only be litigated in the state of Oregon, Multnomah County, with a maximum penalty not to exceed the amount paid to EJP Events by the Requestor for travel agent or travel advisory services.
You agree to review your travel documents for accuracy upon receipt and understand that you may contact EJP Events if you have any questions. You understand that discounted fares typically involve restrictions and that changing any aspect of your travel arrangements may result in the payment of additional money. Conversely, cancellation of any aspect of your travel arrangements may result in financial penalties, in accordance with the supplier’s cancellation policies.
**** Please Note: All quoted travel prices are subject to change and are based on availability. ****