Vintage and tweed styled inspiration shoot – with a little shot of velvet

I often have the opportunity to work with some really fun public events around Portland. This year I’ve been involved with the Portland Tweed Ride organizers’ group and had the opportunity to help them produce some promotional media for their event, starting with a Save the Date card. It seemed like a great way to do some vintage and tweed inspiration for a possible wedding style board. With the way velvet is trending for 2018, I thought it would fun to throw a bit of that in too.

We were able to secure the wonderful Evrim Icoz Wedding Photography to shoot the photos, and Event Cosmetics to handle the hair and makeup. Nea Posey, one of Katherine Sealy’s Event Cosmetics clients, and Jeanie Whitten-Andrews, who had worked with Evrim before, stepped up as models. Event Cosmetics also secured the indoor venue, Oregon Historical Society, for us. Luckily, I owned a great deal of the props and attire in my personal collection, so it wasn’t hard to put together the shoot!

Continue reading “Vintage and tweed styled inspiration shoot – with a little shot of velvet”

I’m always humbled to receive emails like this.

I’m always humbled to receive emails like this. It’s a big deal to trust someone you haven’t yet met in person to work with you through all the details and issues that come with planning your wedding day. Thank you S&D, and I’m so excited to be working with you in the coming year ❤️❤️

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Beating the heat (and other weather woes) on your wedding day

It's been a wild weather ride these past couple of weeks in Portland, Oregon. We've had a chilly and rainy early June 2017 and now as we approach July we're hitting 100-degree temperatures. This reminds me of the summer we did a wedding at Bridal Veil Lakes for almost 200 people that took us through the full complement of sun, overcast, and finally rain late in the evening. Thankfully, the couple had made weather plans: renting scores of white golf umbrellas from Barclay Event Rentals, providing tent heaters, using the site's two existing covered areas wisely, and checking the weather forecast regularly with the option of adding more tents if necessary.

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Image: EJP Events

 

Most of us often think of rain as the only thing to prepare for when planning an outdoor Portland wedding, but unusually hot temperatures can throw a monkey wrench into the works as well. Here's a hot-weather planning checklist for your outdoor wedding or event:

  • Make sure you have shade and ample drinking water for those warm summer wedding days. Visit the ceremony site around a similar time of day and see where the shade and sun tend to fall; plan your seating configuration accordingly.
  • Offer your guests parasols and hand fans for use during the ceremony.
  • If temperatures approach the 90s or >gasp!< even higher, rent portable A/C units and fans for un-airconditioned indoor spaces; or swamp coolers and spray misters for outdoor events (warning: misters cool well, but they will get your guests wet! So place them carefully). Large fans can also be good for bringing a breeze into a tent. Talk to your venue manager and rental company about the electrical needs of all these appliances and ensure that there are enough power connections and amperage to support this. You'll also want a way to hide all the cords and prevent guests from cord-trip accidents.
  • Have a "chilling station" featuring large tubs of iced washcloths, spray bottles with essential oils like peppermint and lavender, and iced water dispensers.
  • Keep a tent with breathable fabric shadewalls on reserve if you're planning a wedding in the summer months. If the weather is nice and you don't need it, you can always cancel it by the deadline for a nominal fee.

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Image: Blaine and Bethany Photography

Whatever weather you're trying to prepare for, make sure to get your backup arrangements in well in advance, as many rental items sell out and backup venues can get booked up.

Don't forget, that even if your wedding is indoors, weather can affect the drivetime/photo schedule, your hair style, shoes, travel arrangements, and your comfort level. Plan for umbrellas from your favorite rental companies (I like Barclay Events and Bella Umbrella for umbrella rentals; and Luna Bazaar for parasols), perhaps consider valet parking or golf carts, and think about extra shoes and hair touchups.

Is there any possible way to know the wedding weather in advance? I recommend two great tools: The Farmer's Almanac for historical data, and also Accuweather.com for forecasts. If you pay for a premium membership, Accuweather.com will present a detailed, hourly 15-day forecast as well as give graphical historical data. No forecast is perfect, but I've found this one to be really close. On the day itself, the DarkSky app is great for realtime weather updates.

Here's hoping for perfect weather on your special day.

 

A version of this post originally appeared on the blog in July 2010. This post contains links to affiliate shopping sites and EJP Events may be compensated if you make any purchases after following these links.

PureWow ‘s Most Beautiful Places to Get Married in LA

In LA/Palm Springs this week! So here’s PureWow ‘s Most Beautiful Places to Get Married in LA: http://buff.ly/2mJ0xL3 (yes, I can help!)

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WeddingWire Newlywed Report Exposes Some Harsh Truths About Planning

I was just glancing through the 2017 WeddingWire Newlywed Report – a market research report where recently-wed couples are polled for data. A couple of items really stood out to me:

  • 40% of couples underestimate their wedding budget. This means almost half of people planning a wedding have a picture in their head of their wedding, but an incorrect estimation of what it will cost. To me, this is a recipe for heartache and stress, and could be easily solved if instead of picking a venue or a design vision first, couples first took their budget and evaluated it line by line to find exactly how each item should be allocated. (This is something we do in our very first meeting with clients.)
  • 50% of weddings occur on just 22 dates of the year which are all Saturdays. This means that, for example, if you take the approximately 16,000 weddings that occur in Oregon each year, about 8,000 of them are vying for venues on the same 22 Saturdays. It seems like it would help to have an organized planner on your side to help you find the perfect location. (We have venue sourcing services that range in price from no cost, to a small portion of your wedding planning contract, so get in touch!) 

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Hope you find the report as interesting as I did, and that it helps you in your planning!  – Emee

{ Real Weddings } Thalia and Conor at the World Forestry Center

Today’s EJP Events real wedding comes to you courtesy of Thalia and Conor, who we worked with last summer on their lovely wedding at the World Forestry Center. The WFC is such a great venue because there are so many choices for catering, and there are both outdoor and indoor wedding locations. For Thalia and Conor’s wedding, they chose the tented outdoor plaza for the ceremony, followed by a cocktail hour inside Cheatham Hall. During this time, our team changed the tent setup from ceremony to reception. Finally, they and their almost 200 guests headed back to the tent for a seated buffet dinner with a dance area in the center.

Wedding-world-forestry-center-ceremonycourtesy Fritz Photo

While the guests went in for cocktails, the EJP Events team worked quickly to move ceremony decorations for reuse as reception centerpieces; remove tent dividers and bring out tables, move ceremony chairs around the dining tables; and set placesettings and favors.

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courtesy Fritz Photo

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The catering from Food In Bloom received rave reviews from the guests.

Thank you, Conor and Thalia, and to your families, for having us as part of your wedding day!

Thalia-conor-world-forestry-center-wedding

{ Happy Pi Day! } The Portland Wedding Coordinator’s Favorite Pies and Tarts

Happy Friday! Today is a VERY special day to me as it is International Pi(e) Day. A day to celebrate the ratio of the diameter of a circle to its circumference. (That’s ∏d, in case you were wondering…) BUT! Today is also a day to celebrate the most delicious circle of all, the pie. (No offense to burger or pizza lovers.)

Pi_pumpkin_pie,_January_2008

By Paul Smith (originally posted to Flickr as Pi pie) [CC-BY-2.0 (http://creativecommons.org/licenses/by/2.0)], via Wikimedia Commons

This is also a great time to talk about pie for your wedding; it’s a great substitute if you aren’t fond of cake! Here are a few of my favorite examples from weddings we have planned and coordinated:

Pi-Day-Pie-Day-Weddings-Portland

Clockwise from top left: Pies and cupcakes by Food in Bloom at Bridal Veil Lakes wedding; Random Order Pies at private garden venue in Hillsboro;
Random Order pies at Union-Pine wedding

Where can you get great pies for a wedding in Portland? Just a few ideas:

Random Order Coffee House, The Pie Spot, Lauretta Jean’s, Pacific Pie Co., All Jarred Up, Divine Pie Co (featuring gluten-free and allergy-friendly pies), Whiffies Fried Pies (who will pull their food truck right up to your wedding!).

If I missed any places you love, please add in the comments to share with everyone. Happy Pi Day!

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Top signs you do NOT need a wedding planner

I know, crazy, right? Why would The Portland Wedding Coordinator blog about not needing a wedding planner? The plain truth is, not every wedding really needs one. Here are some signs that yours might be one of them:

1. You are very laid-back about the look and feel of the wedding and don't need for things to turn out or look a certain way.

2. Your event has very little etiquette, protocol, or time constraint

3. Culturally, the expectations of family and guests of your ability to host a party experience are low.

4. Your guest list is small (less than 40) people, and you don't have friends and family coming from out of town

5. The how-this-will-all-come-together is pretty cut and dried. Logistics are really easy, and your vendor team has all worked together before in that venue. Additionally, you are not creating a script or schedule that deviates greatly from what's been done before.