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Lewis and Clark College Garden Wedding

portland wedding planner

Photos by Rachel Veltri PhotographyThis time of year when everyone is taking stock of the past and looking forward, I often go through the more recent photos and relive some of the best moments. Shiloh and David’s wedding was a high point of a wonderful summer season.

lewis and clark college garden wedding

I was thrilled that both Rachel Veltri Photography and Outlive Creative were kind enough to share with me the still and motion images from Shiloh and David’s elegant garden wedding at the Lewis and Clark College Historic Estate. Shiloh and David initially contacted me when they were living in another state but moved to Oregon prior to the wedding. Many of their guests traveled in, and we had several hotel blocks as well as shuttles. In many ways it was an Oregon destination wedding.

lewis and clark college garden wedding

I won’t try to describe what pictures can tell in much more detail. Suffice it to say it was a beautiful day full of love and celebration. I was so glad to be a part of it.

lewis and clark college garden wedding
Video still capture by Outlive Creative

Venue: Lewis and Clark College
Photographer: Rachel Veltri Photography
Videographer: Outlive Creative
Catering: Devil’s Food Catering
Cake: The Hungry Hero
Flowers: The Blossoming Bride
Music: John Ross Music
Rentals: The Party Place
Signage: Hey Halle Design
Beauty: Chachi Hair, French Cut Hair, and Glam by Samiha
Transport: Northwest Limousine
Hotels: Heathman Hotel, Hilton Garden Inn Lake Oswego

EJP Events is a Preferred Coordinator of Lewis and Clark College Conferences and Events. EJP Events would recommend a Lewis and Clark College event to any of our clients or readers looking for an elegant garden wedding on a historic estate.
If you would like to view more photos and see what an effortlessly elegant Lewis and Clark College wedding looks like, please visit the gallery at https://rachelveltriphotography.pixieset.com/g/shilohdavid/
Enjoyed this post? You might be interested in the following:

Destination: Tacoma
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First Class Stamp price increase on January 27, 2019

first class stamp price increase

Hello folks with an upcoming wedding or event, here’s something important to consider: The United States Postal Service (USPS) will be increasing the cost of a Forever (one ounce letter) stamp. Starting January 27, 2019, the price for a Forever stamp will jump from its current 50¢ to 55¢! This is a five-cent increase, the biggest jump for a Forever stamp, in, well, forever. (The next biggest increase was in 1991, when the first-class stamp jumped four cents from 25¢ to 29¢.)

This will increase the cost of sending out invitations if you don’t plan in advance. For example sending out 200 wedding invitations at the current rate would cost $100.* But after the increase, the cost would be $110, a $10 jump.

Fortunately, Forever stamps are always valid for the full first-class postage, regardless of any rate increases since the stamps’ purchase. That means if you buy your Forever stamps now at the 50¢ rate, they’ll be good after the rate jump. So buy your stamps now, even if you don’t plan on sending out invitations after January 27!

*This is for invitations that would use a Forever stamp. If you have an invitation weighing more than one ounce, or the invitation is square, the cost would go up. It’s always best to bring your invitation in to the post office to have it checked and weighed, before beginning a large mailing project.

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Destination: Tacoma

Tacoma skyline, Tacoma Dome in background. Photo: Shawn Granton

Recently we found ourselves in Tacoma, Washington, a city about 2 1/2 hours north of Portland and just south of Seattle. Tacoma has had a reputation in the past of being a place that you skip over on your way to Seattle or Portland. But that perception has been changing over the last decade or so. We spent a day here to check out what’s going on, thoroughly enjoying ourselves while keeping an eye out for meeting spaces.

We decided to spend the night at Hotel Murano, conveniently located in the heart of downtown and adjacent to the Tacoma Link Light Rail which connects downtown to the Tacoma Dome. (Alas, we didn’t have a chance to ride the streetcar on this trip. Next time!) The Murano is a boutique hotel with an impressive view of the city. It’s named after Murano Island off the coast from Venice, Italy, an island considered to be the center of Old World glass art. That name is significant, as Tacoma is now a New World center of glass art, with the nearby Museum of Glass just a few blocks from the hotel. The Hotel Murano features glass art throughout, with a different featured artist on each of its floors.

tacoma-museum-of-glass-events
photo via https://www.museumofglass.org/private-events

Hotel Murano is not just a great place to stay, but it’s a great space to have an event! Their 30,000 square foot flexible use space can host corporate events, executive retreats, association meetings and leadership seminars.

Continue reading “Destination: Tacoma”

Three Questions to ask when booking Event Transportation

This guest post was provided by Party Bus Portland.

portland bike friendly wedding planner
Why not consider a bike friendly wedding? Photo by Taran Nadler

There are so many choices for you to consider when booking transportation for an event. If it’s an event such as a wedding in Portland, making the right decision is all the more important. Here are three questions you can ask potential transportation companies before you make a commitment to booking with them. Following up with these questions will ensure that you’re getting the best transportation possible for your specific needs.

1. Have you been to my chosen destinations?

It is quite important to choose a transportation company who has been to the destination or destinations you’re trying to reach for your event in Portland. We say this because if they have never been to these places before, they could have to take extra time trying to figure out where to park or drop you off. After all, you are paying for a time slot when it comes to limousine and party bus rentals, so every minute counts! Not to mention, if you’re planning an event such as a wedding, this could easily have a negative effect on the efficiency and timeliness of your wedding where you’re paying multiple vendors per hour.

2. Can I come view the vehicle in person?

Don’t get fooled by shady companies! Your best bet is to view the vehicle you’re interested in at the garage it’s being stored at. If you don’t you’ll never know what is going to show up to your pick up location. The pictures on their website could differ a lot from the reality of their selection. When you view a vehicle in person, you get a better idea of how the company provides customer service and the cleanliness of their vehicles, which is extremely important.

3. Is your advertised price all inclusive?

The last thing you want to deal with is extra costs that you weren’t expecting. So, be as clear as possible in the booking process, and ask about the all inclusive price. If you aren’t getting a clear answer, request to see a copy of their contract. That should provide all of the details of potential charges as it relates to your transportation. There you have three questions that are sure to be helpful as you try to navigate booking the best mode of transportation for your event in Portland!

For more information on event transportation, head over and visit our friends at Party Bus Portland.

{ Portland Wedding Venues } Planner’s Roundup – Five sites that allow outside catering

For many couples, the food is THE most important part of the wedding celebration. I often hear from them: “The food HAS to be good”…”We like the Portland food scene and want to integrate it into our wedding”…”We want to give our guests a taste of Portland and the Pacific Northwest”. Often, they already have a caterer in mind when they start their venue search, and are challenged when they keep running into venues that have strict exclusive lists.

That got me to thinking. What Portland wedding and event venues allow unrestricted outside catering? Here are just a few as of September 2018. Keep in mind that policies do change, so check with the venue first before making any plans or appointments. Know any others? Let us know via sharing in the comments below!

Horning’s Hideout is a great outdoor venue in North Plains, Oregon, only about 45 minutes from downtown Portland. The venue features covered pavilions, a relaxed vibe, and the ability to use any caterer you like.

Photos courtesy Anthony Gauna Photography

 

Continue reading “{ Portland Wedding Venues } Planner’s Roundup – Five sites that allow outside catering”

Portland area camping (and glamping!) wedding destinations

Matt and Diana’s wedding at Horning’s Hideout, 2016.

The Pacific Northwest is the home to boatloads of natural beauty. Its residents love the outdoors with a fervor not seen in other areas of the country. It’s natural for folks to incorporate their love of nature with weddings. A camping or outdoor themed wedding is a natural occurrence around these parts.

At the most basic of levels, all one needs is an outdoor space that can hold the wedding party, preferably in a scenic location. But a successful outdoor wedding needs a little more than that. How easy it for folks to get to? What are the amenities like? If people are camping, will there be a place for them to clean up before the ceremony?

Here are some camping destinations close to Portland (within a one to two hour car ride) that regularly see weddings. A few of them offer “glamping” amenities, next level camping with a luxury touch! Some places also offer lodging facilities like yurts and cabins where beds are provided, but bedding is not.

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Camping weddings with tent camping (no indoor lodging)

Horning’s Hideout is located about 45 minutes northwest of Portland, outside the town of North Plains in Washington County. We can attest to its popularity as an outdoor/camping wedding destination. This is due to proximity to Portland, on-site amenities, and beautiful location. The campground is located right on-site, making it easy to party late into the night and retire into a waiting tent! And showers are available so one can freshen up before the ceremony.

 

Camping weddings with tents, yurts and indoor lodging

Silver Falls State Park is about an hour south of Portland, due east of Salem and outside of Silverton. Sliver Falls big feature is, of course, the falls: ten different waterfalls connected by a seven mile trail! The Silver Falls Lodge and Conference Center features a catered event center with furnished cabins nearby. There are also rustic (you bring bedding) cabins, a regular campground, and a group campground. Full bathrooms with free showers are located in the campground.

Camp Wilkerson is about 45 minutes north of Portland, near Scappoose. This Columbia County Park is located in dense forests on a spur of the Oregon Coast Range. The Day Lodge features cooking facilities and space for 250. There are also a few rustic lodges, 24 Adirondacks (three-sided camping shelters), and space for tent camping.

Camp Nanamu is a youth camp about 30 minutes east of Portland, on the banks of the Sandy River outside of the city of Sandy. The camp has many different facilities, the largest event centers can hold up to 300 people! There’s also numerous cabins and lodges for sleeping, including (and my favorite) treehouses!

Vernonia Springs is a newer facility about an hour northwest from Portland, outside of Vernonia. A former trout-fishing camp, Vernonia Springs features yurts, round-sided permanent tents based off the design used by peoples from the steppes of Central Asia. They also feature traditional (and large) canvas-sided wall tents made by local company Beckel Canvas. The location is right off the Banks-Vernonia Rail Trail, which means one can easily bike to a wedding! (A bonus: they rent bicycles!)

Last but not least, the Sou’wester Lodge is in Seaview, Washington, on the Long Beach Peninsula about two hours from Portland (and about 20 minutes from Astoria, Oregon.) The Sou’wester features space for tent camping and RV’s, but they have cabins, yurts, and for the ultimate in glamping, vintage travel trailers (think Airstreams and the like!) All guests have access to an outdoor kitchen, spa and sauna, and showers.

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This list is by no means exhaustive, but it hopefully gives you some inspiration when it comes to a camping/glamping themed wedding!

Tips and Tricks: Accessibility

Medicalcongress93 courtesy Clara Natoli, http://claranatoli.blogspot.com/ clarita1000@gmail.comIs accessibility on your site selection checklist?  It’s not always something that you as the couple may be thinking about.  Often, high on the site “gotta haves” are things like a gorgeous view, good chairs, and a good selection of caterers.

However, with so many people of varied ages and needs in most families, some thought should be given to the accessibility of your wedding event sites.  And that’s not just limited to the ceremony and reception — think also of your rehearsal dinner, bridal luncheon, goodbye brunch, or any other events to which you might have guests attending with accessibility needs.

The most common issues are older folks — think Grandma and Grandpa, your Auntie coming from abroad; anyone who might have trouble with a flight of stairs, a steep stone path, or uneven walkways.  Think about any of your family or guests who have recently had surgery or medical treatment which might make walking or longer distances between sites a potential challenge.

Putting a little bit of forethought into the accessibility of your chosen site can help a great deal in making sure all of your guests, including those with physical challenges, feel welcome and comfortable at your wedding.

A version of this article appeared on the blog in June 2008.

Tips and Tricks: Why a receiving line is (still) a good idea

Wedding-planning-receiving-line

Photo: Jessica Spengler

Receiving lines. Do they bring to mind stuffy, overly-formal, laced up affairs from 1987?  Actually, a receiving line is a very good idea for several reasons.  Here’s why: It’s imperative that you personally greet each and every guest that comes to your wedding. They have taken off work, scheduled babysitters, and traveled from far and near to witness your big day. Don’t leave your guests hanging and put yourself in a tizzy, wondering if you got to this group or that group.

In addition, leaving the guest-greeting to a casual time, such as the interval between dinner and dancing, means that you will inevitably have to cut your meal short in order to go table-to-table. Let’s think about that. Most of you have spent so much time planning the menu! Most of you say, “The reception – food, drink, dancing – is the most important part.” Shouldn’t you enjoy your first meal as a married couple as well, instead of hurrying from group to group?

There are lots of different places you can fit a receiving line in your wedding timeline. Immediately after the ceremony; as guests move from cocktail hour into the dining room; or even a reverse receiving line where the couple greets each pew in the church as they leave. We’ve even seen a “Bartending receiving line” where the couple tended bar for the first hour and poured all of their guests a pint of their favorite craft beer!

via ejpevents on Instagram

Check with your planner to see which scenario is best for you. But by all means, make sure you greet each of your guests personally!

A version of this article appeared on the EJP Events – Portland Wedding Coordinator blog in 2010.

Anatomy of a Business Event – Through the Eyes of A Guest

photo: MaxPixel

I’m an event planner, but often I’m also an event guest. I wanted to share a recent experience I had with you, as a sort of case study, and would love to get your feedback.

I received an invitation to come to a sales event for a brand of event software. This event promised lunch and networking. It seemed like a great idea: Check out a possibly helpful software tool, have lunch, and meet other event and meeting planners. To top it off, the event was being held in a popular downtown venue. Sounds great! I signed up online for both myself and my event manager, and put the event in my calendar.

Continue reading “Anatomy of a Business Event – Through the Eyes of A Guest”

San Juan Island Weddings

San Juan Island Weddings
Agate Beach, Lopez Island

We recently spent some time traveling through Friday Harbor, WA on San Juan Island scouting some ideas for a San Juan Islands wedding. The San Juan Islands are an archipelago in the Puget Sound north of Seattle and south of Vancouver, consisting of over 400 islands and rocks. The four largest islands, San Juan, Orcas, Lopez, and Shaw, are accessible to the mainland via the Washington State Ferry System.

The islands offer a rich tapestry of forests, farmlands, and beaches, plus spectacular views of the water and mountains. You’ll find several wineries and organic farms dotting the islands. The islands are overall rural, but you’ll find urban services in Friday Harbor on San Juan Island, Lopez Village on Lopez Island, and Eastsound on Orcas Island. This area is a popular tourist destination in the summer (many people have summer homes here), so it can feel a bit crowded on a nice July weekend. But the overall climate of the islands is more moderate and drier than the mainland, meaning winter explorations are a great way to beat the crowds.

Here are some ideas for your San Juan Islands wedding weekend!

San Juan Island:

Lopez Island:

Orcas Island:

A Washington State Ferry heads towards the San Juan Islands

A note about transportation: The Washington State Ferry Service (WSF) is the primary transportation to the islands, connecting the San Juans to Anacortes on the mainland. During the summer, there is one WSF trip to Sidney, British Columbia, just north of Victoria on Vancouver Island. The Victoria Clipper runs a passenger-only ferry from downtown Seattle to Friday Harbor. Privately chartered boat and plane transportation to the San Juan Islands is also available. If you plan on bringing your car on the Washington State Ferries on weekends or during the summer months, advance reservations are strongly recommended! However, you’ll always get on the next ferry if you are on foot or bicycle, no reservation needed, no matter what. Long term paid parking is available at the Anacortes terminal.

Enjoyed this post? You might be interested in the following:

Destination: Tacoma
Portland-Area Camping and Glamping Destinations
Destination Weddings 101: Traveling with a Wedding Gown