Happy New Year! Time to send Save-the-Dates!

Now that the holiday rush is dying down, it's time to send save-the-dates for your 2016 wedding!

Normally, Save-the-Date cards or emails are sent about six months before the wedding, although they can go as early as one year in advance. This means you should design and order them about seven or eight months before the wedding to give you time to print, address, and send. Invitations are sent eight to twelve weeks before the wedding, so order four to six months out.

Do you have to send save-the-dates? No, there is no etiquette requirement for these, but they are highly recommended if you have more than 30 guests coming (where you couldn't just get the news out by word of mouth), and if there are a lot of out-of-towners who will travel in order to attend. This way they can get a heads-up on the date, so they can make arrangements to request time off work, to make travel plans, and in many cases, save up for the trip!

What goes into a Save-the-Date? The only required items are your names, the date, and city of the wedding. If you know your venue, and if you have a wedding website, it's a good idea go ahead and list that too, even if every last detail isn't fleshed out yet. Sure it's great if you know your overall design, but the save-the-date doesn't have to match exactly to what you decide to do down the road with the print invitation — it's OK for it to just be in the same general design family or color. Remember, it's just a save-the-date to give folks a heads-up – not all planning needs to be completed, so try not to stress!

Here are some great ideas in several styles:

Stately_statement-save_the_date-sarah_hawkins_designs laser-cut-save-the-date-wedding save-the-date-wedding

#1 can be personalized to your specific location. We love the laser cut design of #2! And #3 is a coaster and super catchy and lighthearted – would be great for a casual or semi-formal wedding in the outdoors. All examples above come from Wedding Paper Divas.

Save the dates can also be sent over email as well. Make sure to include all the same information – name, date, city location, and your wedding website.

Our friends at Wedding Paper Divas are offering a 25% sale off your save-the-dates if you use our coupon code WEDO2016. Just click this link and it'll take you right to the sale.

Looking for great local sources for your save-the-dates and invitations? Try Puddle Jumpin' Cards, The Card Bar, or The Wedding Cottage.

Happy save-the-date hunting, and Happy New Year 2016!

(for more information about our affiliate partners, please read our FTC disclosure on this page)

 

 

{ The Portland Wedding Coordinator DIYs } No-Sew, Sequined Coffee Cozy

(Note from Emee: Pssst! Today's blog post was written and photographed by my awesome new collaborator and assistant, Katherine O'Brien. You'll be seeing lots more from Ms. K in the coming weeks, thanks Katherine!!)



Wedding-DIY-crafts

 

What could be better than a cost effective, customized, and creative gift? These coffee cozies are perfect for a bridesmaid gift, thank you, or even as a favor at a bridal shower. You can also feel good about doing your part for the earth by not using the disposable cardboard version any longer. Plus who doesn't love a little sparkle in their day? Read on for the full tutorial.

 

Continue reading “{ The Portland Wedding Coordinator DIYs } No-Sew, Sequined Coffee Cozy”

Mad about Macarons

Les-petits-macarons

Book cover photo courtesy Les Petits Macarons website.

Macaron Day 2013 just passed, and it just reminded me how much I love these little cookies and how fun they are to offer at weddings. Whether they are used in a wedding cake, as wedding favors, or in guest welcome bags, macarons are a delightful little addition to a Portland wedding weekend. BONUS: Many versions of macarons are almond-based, and are often flourless or gluten-free. Check with your baker.

Ellybevents-macarons-wedding-planner-wedding-planning

Wedding favor photo courtesy EllyB Events on Instagram

 

Macarons-by-mimi-macaron-wedding-cakeMacaron tower wedding cake photo courtesy Macarons by Mimi

 

Laduree-new-york-macarons

Ladurée Storefront on Madison Avenue, NYC, photo courtesy Allan Zepeda

Paper-source-macaron-stationeryMacaron stationery / Wedding thank you notes photo courtesy Paper Source

A few Portland, Oregon locations where you can find French macarons for your wedding:

Nuvrei Bakery

Papa Haydn

Elephants Delicatessen

Pix Patisserie

Are you using macarons in any way for your upcoming wedding? Please comment or share a photo with us! info@ejpevents.com 

 

 

Favorite wedding gown picks for 2013

Badgley-mischka-bridalmarket-2013-weddingstyle-ig
Designer: Badgley Mischka

I've really been loving the instantaneous, up-to-the-minute info about my favorite topics that I can get through Instagram. I combed through over 5,000 Instagram photos tagged "#bridalmarket" that covered the recent New York City Bridal Market fashion shows, so you wouldn't have to. Here are my favorite wedding gown designs and trends for the upcoming season, linked to the user who took them.

Claire-pettibone-bridalmarket-2013-inspiredbythisblog-ig
Designer: Claire Pettibone . Soft drapey ribbons, gorgeous!

Jenny-packham-bridalmarket-2013-bridesmag-ig
Designer: Jenny Packham (I'm seeing a little Downton Abbey here, yes?)

Ines-di-santo-bridalmarket-2013-weddingstyle-ig
Designer: Ines di Santo. Definitely not a boring ballgown.

Elizabeth-fillmore-2-bridalmarket-2013-marthaweddings-ig
Designer: Elizabeth Fillmore. Everyone was talking about the Art Deco-esque butterfly.

Elizabeth-fillmore-bridalmarket-2013-marthaweddings-ig
Designer: Elizabeth Fillmore

Claire-pettibone-bridalmarket-2013-mercinewyork-ig
Designer: Claire Pettibone. Both this style and the last showed off the drapey, flowing embellishment trend.

Elizabeth-fillmore-2-nyc-bridalmarket-2013-ig
Designer: Elizabeth Fillmore (Sorry, couldn't find the Instagrammer! If this is yours, please email me and I'll add your credit.)

What do you think? You love? Or is there a gown you are just dying over and want to share? Leave us links and info in the comments.

Want to look at all the #bridalmarket goodness? Hit this link on Statigram (a web viewer for Instagram photos). And here's my Statigram feed: http://statigr.am/ejpevents

Print Not Dead! { Digital Magazine Giveaway – Offered by Zinio}

** Free digital magazine giveaway, see below! **

I admit, I am a bit of a clinger when it comes to technology. I cling to my rapidly-aging devices, refusing to let the latest new gadget woo me away from what is tried and true. (I'm typing this on a 2008 MacBook running Leopard, if you must know!) So, no, I do not yet have an iPad, for the above reasons, and also for fear of the havoc it will wreak on my children's minds if they get a hold of it and get too much screen time.

However. I was checking out the Zinio digital newstand recently, and oh! how pretty all the bridal magazines look. And how little office space they would take up! I love a good, glossy bridal or fashion mag – and now there are hundreds of titles available to me if I just break down and get that iPad that I secretly want. (Actually, the issues read just fine on a laptop as well.)


Bridal-magazines-zinio-digital-newsstand
Tons of great bridal titles available, such as The Knot, Grace Ormonde
Wedding Style, and Indian Bride Lookbook.

We'll see. It's enough to break this technology-clinger out of her rut.

You, my readers, are probably not as Luddite as I, so Zinio is currently offering you "Sweet Deals", which means you can save 50% off many of their already-discounted titles. To get the deal, click through to http://bit.ly/ziniosweetdeals and have fun shopping! The promotion ends February 21.

Zinio-Valentine-digital-magazines
** Oh! AND. I have also been given, by Zinio, ten free subscriptions to give away. To enter the drawing to win a free digital magazine subscription, simply comment anywhere on this blog, as many times as you like, and email me a link to your comment, as well as your real first and last name, and the title you would like, if you are drawn as a winner. Comments must make a reasonable level of sense. Each comment will count as an entry, and I will choose 10 names randomly from all the entries, on or before February 23, 2013. Winners will be notified and be sent redemption instructions by email.**

FTC Disclosure: I haven't been offered any monetary compensation to mention Zinio on my blog, but they have offered me one free subscription in return for posting the link to their deals page.

More fine print: Winners can:

  • choose any title Zinio carries
  • get the full subscription period as indicated on the site (some are 6 months, some are 1 year, etc.)
  • the 10 giveaways must go to 10 different people; thus only one prize per person
  • subscription winners can live anywhere in the world – as Zinio titles are all in digital format

 

Putting the local spirit in your wedding

Portland Oregon local liquor and spirits for weddings
The Portland Wedding Coordinator blog contains party and event planning content that discusses the legal and responsible use of alcoholic beverages for events. This blog is not intended for a minor audience. If you are under 21, please click away. Read our full policies here.

I had the opportunity to visit with a
catering company owner and we started chatting about the popular requests for locally sourced
food items on wedding menus.

So why not booze?  I've noticed many
wedding bars stocked with Grey Goose, Absolut, Maker's Mark, and the
like… all very well and good, but with all the amazing distilleries we
have right here in the Portland area, why miss this opportunity?

Here's
a list of local distilleries just to get you started, I'm sure there
are more.  If you think of one that I haven't mentioned, please add it
to the comments!

Eastside Distilling (co-owned by our friend Lenny Gotter at Studio 98, who has contributed many a photo to The Portland Wedding Coordinator)

Clear Creek Distillery

New Deal Vodka

House Spirits, makers of Aviator Gin and Medoyeff Vodka

Bendistillery

Rogue House of Spirits

Integrity Spirits

Indio Spirits

Subrosa Spirits

McMenamins Edgefield (and other McMenamins locations)

Updated for 2013. Incorrect info? Please email emee@ejpevents.co with any corrections. A version of this blog post appeared on The Portland Wedding Coordinator in November 2008.

via weddingcoordinator.typepad.com

Avoid having invitations, save-the-dates, or RSVPs returned to you – Postal Rates Increase Jan 27th

 

via alesiazorn.typepad.com

This just in from our good friend Alesia at Alesia Zorn CalligraphyUS postal rates go up January 27th. Many of you are about to get to mailing your save-the-dates or wedding invitations, so head on over to Alesia's blog and read all the details.

My takeaway from all this: Always use the Forever stamps, so no matter when your guests mail back their RSVPs, the postage will be valid and the responses won't be returned to sender.

Whew – as if engaged couples didn't have enough to worry about already!


5 things we’re still loving in 2012… { Wedding Fashion, Style, and Trends }

Over halfway through the year, can you believe it? I just returned from some Independence Day festivities in Florida where I did lots of people-watching in Miami and West Palm Beach. Super fun!

It just reminded me that there are a lot of hot styles that generated buzz around the first of the year, that I noticed are still super relevant and could be fun to use in your upcoming wedding.

1. Chevrons and Bold Stripes – It seems like we just can't get enough of these bold, preppy patterns. Whether it's a delicate herringbone paired up with lace, or black and white stripes with bright color accents, there's something about chevrons and bold stripes that just makes me go ooh!

Bold-stripes-white-dress-by-shorePhoto: Carla Ten Eyck; Coordination: Jubilee Events; via The White Dress by the Shore

Chevron-wedding-jesi-haack-designPhoto: Avery House; Jesi Haack Design; via 100 Layer Cake

Chevron-sequin-tablecloth-la-tavolaLa Tavola Fine Linen Rentals

2. Colorblocking – Yes, the 80s trend is back, but this time it's more layered and less Mondrian-esque. Look for styles incorporating similar color families and sherbet brights.

Twobirds-bridesmaids-colorblock-gown-trent-bailey Twobirds-bridesmaids-colorblock-gown-trent-bailey-2Twobirds Bridesmaid Gowns, photo by Trent Bailey

Chuchus-suarez-chicismo-colorblockChuchu Suarez's street style featured on Chicismo.

3. Envelope clutch purses – I say avoid the giant ones that dwarf your body type, but there are so many sweet styles out there that can go with the wedding gown or bridesmaid's outfit. And of course, there are chevron ones too!

Harlex-etsy-nude-envelope-clutch
Neutral envelope clutch purse by Harlex on Etsy

Harlow-envelope-clutch-bcbg
BCBG Max Azria "Harlow" envelope clutch

Edie-parker-clutch-purse
Edie Parker acrylic clutch purses via This Is Glamourous

4. Ombré – varying shades of the same color can make a big impact, whether in a gown, a cake, or somewhere else in the decor scheme.

Ombre-gown-Christian-Dior-Couture-Spring-2012
Christian Dior couture gown via The Simply Luxurious Life Blog

Peach-ombre-cake-martha-stewart
Peach ombré cake via Martha Stewart Weddings

(The ombré cake craze is well documented in this post by Polka Dot Bride.)

5. Maxi dresses – Not every formal, long bridesmaid gown is really what I think of as the hot "maxi dress" of 2012. I'm thinking, the long, flowy, goddess-y dresses that make your bridesmaids look like romantic figures in an 18th-century painting…

Mismatched-maxi-bridesmaid-dress-aaron-delesieKay Unger gowns on the bridesmaids; Photo by Aaron Delesie via Style Me Pretty

What do you think? Will these styles and trends hold up through the rest of the year and in the years to come, as we look back at the wedding photos? Are you using any of these in your Portland wedding? Or are there any styles or trends that you are (gasp!) getting a little tired of? Please share your comments.

Menswear, tuxedos, and formalwear for your Portland wedding {Vendor Spotlight}

It seems like it can be hard to find the local flavor when looking for menswear and formalwear in Portland. Many wedding clients get steered towards giant warehouse-type stores and I know I’m not the only one wondering where you can get personal service.

Tuxedos-for-rental-and-purchase

Este’s Menswear in Northwest Portland is stepping up to the plate and offering an excellent wedding and formal wear line that includes rental tuxedos and suits. I stopped by to visit with Kelsey and Tony recently, to see what they had to offer. It is a neat little shop that reminded me a lot of the J. Press in New Haven where I went to school.

Este’s is carrying a wide variety of popular tuxedo lines, including Joseph Abboud, Oscar de la Renta, Perry Ellis, After Six, Jean Yves, and Chaps Ralph Lauren.

A few thoughts:
-They recommend coming in as early as possible to start the selection process, at the least 1 month before the wedding to give enough time for rental and alteration.

-In addition to the formal tuxes, Este’s also has suits for rent. Colors include mostly grays and navys, but brown or seersucker are possibilities.

-Grooms can get formalwear selection advice. Tony has 30+ years experience in men’s attire and is happy to assist in decision making, especially with regards to formality level, black tie vs. white tie, what colors are appropriate for what time of day, and all kinds of other questions one might have.

-Finally, Este’s offers a service-oriented experience with local flavor for the men that equals what women are used to. Men can relax in the “club room” that includes a traditional barber shop. Go ahead and have a beer, enjoy the massage chair, watch sports, get a haircut or even a straight razor shave. Sounds like a great atmosphere for the guys!

Store info:
Este’s Men’s Clothing
1633 NW Glisan
Portland, OR 97209
503-227-0275

BarStocker – the iPhone app that calculates liquor needs for your party or wedding

Many of our clients are in turnkey venues where they can provide their own caterer and bar. But figuring out how much liquor, beer, and wine to order is always a challenge. Order too much and it's a bit of a waste. Order too little and you risk running out during the event, and having to send a wedding party member to the nearest 7-11.

EJP Events is pleased to unveil our own iPhone app to tackle this continuing problem. Based on an algorithm developed over our 13 years in the event planning, catering, hotel, and wedding planning businesses, BarStocker will save you time and prevent a waste of money or alcohol by helping you figure the perfect amount to order.

Iphone-app-event-planning-bar-liquor-drinks

 

 

Iphone-app-event-planning-bar-liquor-drinks-2

Customize your order based on length of party in hours, time of year, types of alcohol being served, and how much your guests like to party :-)  It's available right now on the iTunes store. Please let me know what you think!