Beating the heat (and other weather woes) on your wedding day

It's been a wild weather ride these past couple of weeks in Portland, Oregon. We've had a chilly and rainy early June 2017 and now as we approach July we're hitting 100-degree temperatures. This reminds me of the summer we did a wedding at Bridal Veil Lakes for almost 200 people that took us through the full complement of sun, overcast, and finally rain late in the evening. Thankfully, the couple had made weather plans: renting scores of white golf umbrellas from Barclay Event Rentals, providing tent heaters, using the site's two existing covered areas wisely, and checking the weather forecast regularly with the option of adding more tents if necessary.

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Image: EJP Events

 

Most of us often think of rain as the only thing to prepare for when planning an outdoor Portland wedding, but unusually hot temperatures can throw a monkey wrench into the works as well. Here's a hot-weather planning checklist for your outdoor wedding or event:

  • Make sure you have shade and ample drinking water for those warm summer wedding days. Visit the ceremony site around a similar time of day and see where the shade and sun tend to fall; plan your seating configuration accordingly.
  • Offer your guests parasols and hand fans for use during the ceremony.
  • If temperatures approach the 90s or >gasp!< even higher, rent portable A/C units and fans for un-airconditioned indoor spaces; or swamp coolers and spray misters for outdoor events (warning: misters cool well, but they will get your guests wet! So place them carefully). Large fans can also be good for bringing a breeze into a tent. Talk to your venue manager and rental company about the electrical needs of all these appliances and ensure that there are enough power connections and amperage to support this. You'll also want a way to hide all the cords and prevent guests from cord-trip accidents.
  • Have a "chilling station" featuring large tubs of iced washcloths, spray bottles with essential oils like peppermint and lavender, and iced water dispensers.
  • Keep a tent with breathable fabric shadewalls on reserve if you're planning a wedding in the summer months. If the weather is nice and you don't need it, you can always cancel it by the deadline for a nominal fee.

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Image: Blaine and Bethany Photography

Whatever weather you're trying to prepare for, make sure to get your backup arrangements in well in advance, as many rental items sell out and backup venues can get booked up.

Don't forget, that even if your wedding is indoors, weather can affect the drivetime/photo schedule, your hair style, shoes, travel arrangements, and your comfort level. Plan for umbrellas from your favorite rental companies (I like Barclay Events and Bella Umbrella for umbrella rentals; and Luna Bazaar for parasols), perhaps consider valet parking or golf carts, and think about extra shoes and hair touchups.

Is there any possible way to know the wedding weather in advance? I recommend two great tools: The Farmer's Almanac for historical data, and also Accuweather.com for forecasts. If you pay for a premium membership, Accuweather.com will present a detailed, hourly 15-day forecast as well as give graphical historical data. No forecast is perfect, but I've found this one to be really close. On the day itself, the DarkSky app is great for realtime weather updates.

Here's hoping for perfect weather on your special day.

 

A version of this post originally appeared on the blog in July 2010. This post contains links to affiliate shopping sites and EJP Events may be compensated if you make any purchases after following these links.

{ Photo of the Day } Light and Shadow at Zenith Vineyard

It's a bright fall November day in Portland, so I thought I would post something with a harvest vibe. Today's photo comes from David Barss, taken at Zenith Vineyard in 2012. Jeanne and Korash were married towards the end of the summer and I just love the interplay between light and shadow that makes for an atypical couples' photo.

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{ Photo of the Day } A Portland Art Museum outdoor sculpture garden wedding

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Today's photo comes is from the 2007 archives! Altura Studio captured this beautiful outdoor reception at the Portland Art Museum sculpture garden. I loved how the platinum lamour table linens contrasted with the bright colors of the fall flowers and the existing art. Very excited to read that the PAM will be adding a fantastic new art pavilion in this location in the next couple of years, but it's a little bittersweet to say farewell to this unique outdoor urban wedding location. Catering: Vibrant Table, Flowers, Geranium Lake.

 

{ Photo of the Day } A Multnomah Falls Lodge Wedding

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Today’s photo comes from Scott McNamara, taken at a wedding we planned for Lauren and Kurt at Multnomah Falls in 2012. With this type of scenery you really don’t need any other decor!

Their ceremony was held on the patio surrounded by forest and the falls in the background; the reception was held inside the historic 1925 lodge Great Hall, with its soaring ceilings and crackling fireplace.

{ Real Weddings } Happy Anniversary Mauro and Ken!

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Happy anniversary to these lovely grooms! We were thrilled to be a part of their wedding a private riverfront Wilsonville estate last year. Family and friends contributed flowers from their farm, and the grooms provided the wine from their Sherwood winery. A farm-to-table dinner buffet was created by Valley Commissary Catering, and the guests danced the night away to Pura Vida Orquestra, honoring the Cuban heritage of Mauro's family. Many happy returns to the couple!

{ Real Weddings } Bhavana and Raghav’s Woodland Camping Wedding at Horning’s Hideout

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all photos by Powers Studios

More photos in laptop local Photos Album "Bhavana and Raghav"

http://orbridemag.com/real-weddings/vibrant-traditional-indian-wedding-woods

{ Real Weddings } Erika and Lionel’s Wedding at The Grotto and The Nines

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Erika and Lionel came up to Portland from sunny LA to have a subtly-Hello Kitty-themed wedding at the The Grotto with reception at The Nines Hotel. As soon as she said "Hello Kitty" you know I was already SO THERE for everything. I was also super excited to help them combine Erika's Mexican cultural and family traditions with Lionel's Filipino heritage. Some of these traditions were expressed in the traditional Filipino Catholic ceremony, complete with veil, cord, and coins ceremonies; and in having a cumbia band at the reception. All in all, it was an exciting, whirlwind day with lots of love, great food, and dancing; and we were so lucky to be there to help with it.
 
Many thanks to Evrim Icoz Photography for sending these wonderful photos. For the full gallery on Facebook, please visit Evrim Icoz Photography.
 
View all the photos after the cut by clicking "Continue Reading" below.

Continue reading “{ Real Weddings } Erika and Lionel’s Wedding at The Grotto and The Nines”

{ Portland Wedding Venues } Planner’s Roundup – 5 sites that allow outside catering

For so many couples, the food is the THE most important part of the wedding celebration. I often hear from them: "The food HAS to be good"…"We like the Portland food scene and want to integrate it into our wedding"…"We want to give our guests a taste of Portland and the Pacific Northwest". Often, they already have a caterer in mind when they start their venue search, and are challenged when they keep running into venues that have strict exclusive lists.

That got me to thinking. What Portland wedding and event venues allow outside catering? Here are just a few. Know any others? Please share in the comments below!

The Red Rose Ballroom – We've recently done several weddings at this very sweet space on NE Alberta St with great results. This vintage 1920's ballroom can hold up to 200 guests at round tables and features gorgeous finished hardwood floors to dance the night away, a stage for your DJ or band, a built-in bar, and a sound system. There's even a mezzanine level for guests to use during cocktails or just for relaxing and watching the party.

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The Eliot Center – The Eliot Center is the "fellowship hall" aspect of the downtown First Unitarian Church. Not only are they able to seat up to 160 in their conference center for a reception, the adjoining Historic Eliot Chapel can seat up to 250 in a beautiful, elegant chapel setting for a wedding ceremony. They allow self-catering, outside caterers, and alcohol service in accordance with their policies.

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Multnomah Arts Center – Located in SW Portland just a few minutes from downtown, the MAC is a Portland Parks and Recreation community center venue with a large auditorium and stage for indoor wedding ceremonies that can be changed over to a reception during a cocktail hour. Mingle areas include a dance studio and an outdoor plaza, which can also be used for ceremonies. All rental rooms, including the auditorium stage, and bathrooms are ADA-accessible and air-conditioned. In addition, most spaces have free Wi-Fi access.

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The Glenn and Viola Walters Arts and Cultural Center is near and dear to our hearts, as one of our favorite recent weddings just took place there. The site features a large auditorium for ceremony and reception, downstairs classrooms to use as changing areas, a ground-floor lobby and an upstairs art gallery where guests can mingle during a room changeover. The kitchen facility is well-appointed and convenient for self-catering or your own caterer. The outdoor plaza can also be used for ceremonies.

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The Laurelhurst Club – A 100-year-old property adjoining Laurelhurst park in SE Portland, this venue features an historic ballroom, mezzanine bar, kitchen facilities, bride's and grooms rooms, and outdoor ceremony lawn.

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NW Events & Environments – By far the largest open catering venue we have seen, NW Events & Environments can accommodate 650 in a banquet setting and over 1000 if using multiple rooms in a reception-style flow. They do not allow outside alcohol, and kitchen facilities may have limitations.

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Thanks for reading – if you found this post about Portland wedding and event venues helpful, you might also like:

Also if you found this helpful, please Like, Share, Comment, Plus or do whatever you do! Happy Monday!

originally posted December 2013, updated January 25, 2015

{ Real Weddings } Jeanne and Korash at Zenith Vineyards

For today's EJP Events real wedding, we look back at Jeanne and Korash's celebration at Zenith Vineyards in Salem, Oregon. The couple found us by searching the web, all the way from NYC, although Korash's family is based in Salem; so a family-friendly celebration in the heart of Willamette Valley wine country fit the bill.

We loved helping Jeanne and Korash find their wedding location, their wedding photographer David Barss, choose flowers and menu options with Vibrant Table and Vibrant Flowers, and helped them select music from the Ramsey Embick Trio through Northwest Artist Management. Bright oranges met with the warm ivory tones of the venue and were used throughout the wedding, especially in the whimsical guest book table decorations that we helped assemble.

Many thanks to David Barss Photographer for sharing these lovely photos.

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Cake from Helen Bernhard Bakery.

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Other Real Weddings blogposts by Portland wedding planner EJP Events you may be interested in:

Curtis and Sarah at Mt. Tabor Park and the Ace Hotel

Thalia and Conor at World Forestry Center

Dormae and Brian at Bridal Veil Lakes

 

{ Real Weddings } Thalia and Conor at the World Forestry Center

Today’s EJP Events real wedding comes to you courtesy of Thalia and Conor, who we worked with last summer on their lovely wedding at the World Forestry Center. The WFC is such a great venue because there are so many choices for catering, and there are both outdoor and indoor wedding locations. For Thalia and Conor’s wedding, they chose the tented outdoor plaza for the ceremony, followed by a cocktail hour inside Cheatham Hall. During this time, our team changed the tent setup from ceremony to reception. Finally, they and their almost 200 guests headed back to the tent for a seated buffet dinner with a dance area in the center.

Wedding-world-forestry-center-ceremonycourtesy Fritz Photo

While the guests went in for cocktails, the EJP Events team worked quickly to move ceremony decorations for reuse as reception centerpieces; remove tent dividers and bring out tables, move ceremony chairs around the dining tables; and set placesettings and favors.

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courtesy Fritz Photo

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The catering from Food In Bloom received rave reviews from the guests.

Thank you, Conor and Thalia, and to your families, for having us as part of your wedding day!

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