Trying out Postable – online mailing list organizer

Social media is so great. If you follow me on any of the services I use, you know that I’m a lover. I also love the ease of use that goes with connecting over email, FaceTime, and texting…all the wonderful technologies we have.

However. HOWEVER. I miss the fun of getting letters, of finding a gorgeous envelope peeking out from amid the magazines and business mail. I know – we have to conserve resources. And postal mail should be saved for special occasions. Still, I’ve resolved in 2013 to be more personal in my communications, because I realize that is what speaks to me as a user of social media, as a consumer, and as a person. Part of that will be to send more letters.

Strangely enough, it’s hard to keep track of everyone’s address. I remember having a black leather address book, with tiny alphabet tabs down the side, edged in gold. Those days are gone. Excel isn’t really cutting it for me, not with the multiple groups and interests I have as an event planner. So I’m trying out Postable, and I would love for you to connect with me there. Who knows – perhaps you’ll get something fun in the mail from me soon.

Oh, a bonus – Postable is also great for your bride and groom clients to collect addresses in order to send wedding invitations. I imagine it could also be opened on a tablet like iPad and used at an event to facilitate signups or registrations. Enjoy!

Favorite iPhone apps for Event Planners


Planning an event is so much easier with a smartphone, don’t you agree? While I know there are lots of choices out there, it seems the tool of choice in the special events world is, surprise, surprise — the iPhone from Apple. I thought it would be fun to make a list of the apps I can’t seem to live without, and see if you all agree.

Sunrise, Sunset Does what it says on the box. Calculates sunrise and sunset times. Perfect if your client is wondering if they need additional lighting, or if they’ll get enough use out of their candles or twinkle lights.

TideApp if you’re doing an event on the beach, you need a tide table! Otherwise your wedding ceremony or employee picnic could end up with cold, wet, feet!

SoundLevel Never get busted again, keep the neighbors happy, and stay on the good side of the law. This app is a decibel meter. Simply stand at the borders of your event and check to make sure you are within the legal limits (usually 80 dB within a city).

Google Apps (Calendar, gmail, Tasks, Documents) Not specifically for event planning, but oh so helpful to have your calendar, email, and task list in the cloud so you can check it at any time. You can also share with employees or contractors at different levels of security so everyone has the latest updates.

Bar Stocker I might be cheating a little bit, since this is my own app. But it was so annoying to open Excel every time I wanted to calculate how much liquor, beer, and wine I needed for my upcoming events. Bar Stocker lets you input number of guests, length of event, season, and type of attendees and does all the work for you.

AccuWeather Premium . Critical for your outdoor events, for travel, and just all around good to know weather information. I pay additional for the premium service so I can get a detailed 15-day-forecast.

Tally Counter How many people actually attended the event? Tally Counter lets you stand in the back and click as you count heads.

iHandy Level Is that picture of the retirement party honoree level? Is the arbor you’re setting up perfectly straight? This app makes use of the iPhone accelerometer so you can check.

and of course, what busy event planner could live without…

Chipotle Ordering I’m only half kidding. If it weren’t for Chipotle on those on-the-go days I wonder what I would eat.

What are your favorite special event planning iPhone apps? Do please share!

Applying for an event planning internship

I receive many requests for event planning internships and job shadows.  It is not possible to accommodate the torrent of requests that come in every fall and spring.  How can a candidate differentiate themselves and get a call back?

I think a compelling cover or opening inquiry letter is key.  A phone call may not get picked up, or your call may come at the wrong time (planner on the way to the meeting, onsite at an event, working from home with children, etc.)  In addition, event planners tend to be on the more traditional side when it comes to etiquette (we are asked to be managers  of protocol and guest experiences, after all) and a phone call can feel far too casual.

I saw an internship request come across The Bridal Loft’s inbox the other day that I thought was very well written.  It asked all the right questions, and positioned the candidate as someone who was truly interested in what her target desired in an internship.  This is very different from the common mistakes of starting a cover letter or inquiry with a bunch of “all about me” information and meaningless superlatives (“It is my lifelong dream to work in the wedding industry”). You can bet I noticed this person.

  My name is XXXXXX and I am an XXXXXXXXXXX student at XXX. Time is soon coming to apply for internships and I am very interested in yours. I would love to know what you expect from your interns and what you will be looking for in portfolios and resumes. When would be the right time to apply and what method would you prefer. Would you rather an online portfolio or a printed copy? I was also wondering if this was a paid internship or purely for the joy of the experience. Thank you so very much for your time and I hope to hear back from you soon.

Sincerely,
XXXXXXXXXXXX

Image thanks to ehow.com